Receptionist/Office Coordinator

Summary Description:

The primary function of the Receptionist/Office Coordinator is to provide general office support with a variety of clerical activities and related tasks. The receptionist will be responsible for answering incoming calls, directing calls to appropriate associates, mail distribution, flow of correspondence, requisition of supplies as well as additional clerical duties. The receptionist will be required to work Monday through Friday in our Birmingham office.

Specific Responsibilities:

• Answer the phones

• Inventory/order office supplies

• Facilitate day-to-day operations in the office

• UPS- receive, distribute and send

• Mail- Receive, distribute, and send

• Cleaning/organizing common areas (conference rooms, treehouse, kitchen, dishwasher, etc…)

• Submit work orders and schedule repairs for general office space & equipment

• Put away supplies in a timely manner

• Maintain conference room schedules

• Order office lunches/food for events

• Update the phone lists

• Misc. task for Project Managers (Saving photos to project drives, printing, binding, etc…)

• Expense reports and travel arrangements for others

• Coordinate events with building

• Downloading RFP's

• Proposal Assembly

• Presentation Assembly

• Weekly/Monthly Tracking/spreadsheet updates

Job Specifications:

Education/Experience/Attributes

• 3-5 years experience

• Ability to welcome visitors in person or on the telephone in a friendly manner

• High school diploma

• Good verbal and written communication skills

• Ability to multi-task

• Motivated, hard working