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Receptionist

PJ United is the largest franchise of Papa John's International. At PJ United we are committed to increasing value to our customers, shareholders and team members. We believe in...

Posted 3 weeks ago

N

Receptionist - Part Time

Noland Health Birmingham AL, 35202

Seeking a candidate that has some flexibility in their schedule and that can be cross trained to assist in other areas outside the receptionist desk. Previous experience in a medic...

Posted 2 days ago

Seeking a candidate that has some flexibility in their schedule and that can be cross trained to assist in other areas outside the receptionist desk. Previous experience in a medical setting, skilled nursing facility admissions and with insurance verification highly preferred. Complete your online application at the facility or from the convenience of your home!Come see our beautiful community conveniently located off Highway 150 just 6 miles from the Galleria. Summary of Duties Receive calls and greet visitors. Direct callers and visitors to appropriate individual. Provide clerical support on special projects as needed. Essential Job Functions * Answer telephone; determine nature of call and directs caller to appropriate individual or department. * Greet visitors. Direct to appropriate office and/or resident room. * Give directions/information to visitors, guests, residents, sales representatives, etc. * Receive requests from within the facility and locate employees. * Maintain a current file/listing of residents by name and room number, emergency phone numbers of employees, department extensions, key employees, etc. * Report suspicious persons/information immediately. * Order supplies as directed. * Perform general office and secretarial duties including typing, answering telephone, maintaining files, photocopying, and faxing. * Maintain receipt records as directed. * Accept and/or coordinate deliveries if appropriate. * Perform special projects and other duties and responsibilities as assigned. Education and Experience High School education or equivalent required. Minimum of one (1) year experience in multi-line switchboard operation and experience in a customer service related environment preferred. Physical Requirements for Essential Job Functions * Must be able to move consistently throughout the workday. * Must be able to reach, bend, and/or stoop intermittently throughout the work day. * Must be able to see and hear or use prosthetics that will enable these senses to function adequately to ensure that the requirements of this position can be fully met. * Must be able to cope with the mental and emotional stress of the position.

S

Part-Time Veterinary Receptionist

Southern Veterinary Partners Birmingham AL, 35201

Valleydale Animal Clinic (AAHA-accredited) is seeking an Associate Veterinarian to join their team in Birmingham, AL. Serving Birmingham and Hoover since 1976, Valleydal...

Posted 5 days ago

Valleydale Animal Clinic (AAHA-accredited) is seeking an Associate Veterinarian to join their team in Birmingham, AL. Serving Birmingham and Hoover since 1976, Valleydale Animal Clinic provides veterinary care, dog training, boarding and grooming in a family-friendly, loving environment. Proudly named “Best Veterinarian in Shelby County”, we are an active member of the Shelby County community. As a Receptionist you will:<ul> <li>Receive and place calls to clients for the purpose of scheduling.</li> <li>Confirm and follow up on appointments.</li> <li>Greet and assist clients with excellent customer service.</li> <li>Maintain medical records, ensuring that required medical and legal documentation is accounted for.</li> <li>Various other duties may be assigned under the direction of the Owner(s), Office/Practice Manager, Administrators or Managers.</li> <li>This position requires excellent customer service skills and an exceptional level of communication in a professional manner. The ability to multitask, stay organized, focused and maintain an accurate account of financial transactions will be an essential part of your daily performance. The position relies heavily on various computer software programs and one must be comfortable and able to master them. This position requires a huge amount of public contact therefore you must be a “people person” and enjoy interacting with clients and pets.</li> </ul>RequirementsSkills / Knowledge<ul> <li>Utilizing standard office/business equipment.</li> <li>Knowledge of veterinary medical terminology and procedures.</li> <li>Experience using AVImark is preferred. </li> <li>Ability to work independently on assigned tasks as well as to accept direction on given assignments.</li> <li>Possession of organizational skills.</li> <li>Flexible schedule (up to 30 hours per week needed) and must be able to work weekends</li> <li>Requires strong client service skills. Personal contacts are with pet owners affected by a variety of problems, visitors and other healthcare team members. Considerable tact and diplomacy is required. Must accurately relay owner’s account of the medical complaint(s) of the pet(s) involved to the healthcare team member who will be involved in the patient(s).</li> <li>Critical thinking – Understanding logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.</li> </ul>Benefits<ul> <li>Competitive salary; based on experience.</li> </ul>

F

Secretary Receptionist

Fresenius Medical Care Alabaster AL, 35007

PURPOSE AND SCOPE: Performing general office duties incorporating a variety of basic and routine clerical and secretarial duties in a clinical environment. PRINCIPAL DUTIES A...

Posted 3 days ago

PURPOSE AND SCOPE: Performing general office duties incorporating a variety of basic and routine clerical and secretarial duties in a clinical environment. PRINCIPAL DUTIES AND RESPONSIBILITIES: * Under direct/close supervision, performs a variety of basic and routine clerical and secretarial duties. These may include but are not limited to: * Preparing and typing routine correspondence, form letters and reports * Answering telephone & routing calls to the appropriate person, * Greeting visitors and patients as applicable and conducting them to the appropriate location or person as needed. * Setting up and maintaining filing systems and basic databases as applicable. * Completing forms and reports as required by the various company offices and outside vendors and agencies. * Recording the minutes of meetings and providing the resulting documents as necessary. * Making copies of correspondence and other printed matter as required by manager. * Preparing purchase orders using the appropriate software application. * Assisting with department/facility accounts receivable and accounts payable functions and responsibilities as needed. * Distributing incoming mail. * Maintaining calendar and daily schedules. * Scheduling appointments & arranging meetings. * Maintaining inventory of the necessary office forms and supplies. * Assisting with various basic personnel administrative functions as needed. * Acting as backup to other clerical personnel in office as needed. * Assists in the collection of Patient Statistical Profile and Continuous Quality Improvement Data. * Assists with month-end reporting requirements * Assists in auditing records for ongoing compliance with medical records standards. * Maintains accurate records of hospitalization, patient travel, etc. to facilitate coordination of patient scheduling, ancillary testing, etc. * Prepares medical records for facsimile or mail related to travel, transplant, disability and others. * Organizes travel for patients by contacting and providing requested medical records. * Coordinates with transient patient paperwork. * Coordinates transfer placements and confirmations along with Clinical Manager. * Confirms admissions paperwork is completed and sent to designated department(s), such as billing, by collecting, faxing and scanning. * Assist with medical appointment referrals and scheduling. * Assist with transportation coordination and referrals. * Ensures data entry has been completed for Crown Web. Related to ESRD 2728. ESRD 2746 and PART. * Other duties as assigned. Additional responsibilities may include focus on one or more departments or locations. See applicable addendum for department or location specific functions.

A

Unit Secretary - Cardiac Holding Recovery

Ascension Health Birmingham AL, 35202

Job ID: 256717Unit Secretary - Cardiac Holding RecoveryBirmingham, AlabamaRegular Apply Now Additional Job Information Title: Secretary-Unit City, State: Birmingham,AL ...

Posted 3 days ago

Job ID: 256717Unit Secretary - Cardiac Holding RecoveryBirmingham, AlabamaRegular Apply Now Additional Job Information Title: Secretary-Unit City, State: Birmingham,AL Location: St Vincent's Birmingham Department: Cardiac Holding Recovery 001 Additional Job Details: Full-Time Evening, 80 hours Bi-Weekly About Us St. Vincent's Health System, part of Ascension, is made up of St. Vincent's Birmingham, St. Vincent's Blount, St. Vincent's East, St. Vincent's St. Clair, St. Vincent's One Nineteen Health and Wellness, and the St. Vincent's Ambulatory Healthcare Network, which includes a wide range of services, from family care to home health. Together, we provide a special brand of personalized, compassionate care that balances high touch with high tech, meeting the needs of people in more than 40 communities. Job Description Job Summary: The Unit Secretary performs administrative and clerical duties in support of an assigned clinical area. Responsibilities: * Greets patients and visitors, answers/screens/routes telephone calls, files, distributes mail and performs other general clerical duties. * Communicates with patients, families, physicians and other healthcare team members about patient care according to protocol. Schedules patients for individual appointment and in a timely manner. * Provides assistance with programs/software for Physicians/Clinicians through the order entry processes, transfers and discharges. Assembles and maintains patient charts. * Coordinates meetings/schedules meetings/rooms with the appropriate person, sends notices as requested. Maintains meeting minutes. Enters and maintains timekeeping changes and staff schedules in computer systems. Qualifications Education: * Diploma * High School Education or equivalent required * Associate's degree or Technical degree in a related field, or combination of High School degree and related experience preferred Work Experience: * 2 Years Preferred Technical Experience. How To Apply Applicants may proceed by clicking on the "Apply Now". To apply later, return to the Career page at www.stvhs.com In addition, you may apply via one of our Employment computers in the following locations: Human Resources located at St. Vincent's Birmingham, 806 St. Vincent's Drive, Birmingham, AL 35205 (4thfloor in Building 1) 8:00am – 2:00pm Human Resources located at St. Vincent's East, 50 Medical Park East Drive, Suite 259, Birmingham, AL 35235 (2ndfloor) 8:00am – 2:00pm Administration office at St. Vincent's Blount, 150 Gilbreath Drive, Oneonta, AL 35121 9:00am-3:00pm Equal Employment Opportunity As an equal opportunity employer, St. Vincent's and all its ministries comply with all applicable employment laws and regulations. In order to provide equal employment opportunities to all individuals, employment decisions at St. Vincent's and all its ministries based on merit, qualifications and abilities. Employment decisions are made without regard to race, color, disability, protected veteran status, sexual orientation, national origin, age or any other characteristic protected by law. Please note that Ascension will make an offer of employment only to individuals who have applied for a position using our official application. Be on alert for possible fraudulent offers of employment. Ascension will not solicit money or banking information from applicants. E-Verify Statement St. Vincent's participates in the Electronic Employment Verification Program. Please click the E-verify link below for more information. E-Verify (link to E-verify site)

D

Medical Administrative Officer

Department Of Defense Birmingham AL, 35202

* Duties Help Duties Summary THIS IS A NATIONAL GUARD TITLE 32 EXCEPTED SERVICE POSITION. This National Guard position is for a MEDICAL ADMINISTRATIVE OFFICER, Position De...

Posted 2 days ago

* Duties Help Duties Summary THIS IS A NATIONAL GUARD TITLE 32 EXCEPTED SERVICE POSITION. This National Guard position is for a MEDICAL ADMINISTRATIVE OFFICER, Position Description Number D1718 and is part of the AL 117TH Air Refueling Wing, National Guard. This position is located in the Medical Group at an Air National Guard Wing. The primary purpose of the position is to serve as the Senior Medical Officer for the entire installation, including tenant unit(s) and Geographically Separated Units (GSU) with responsibility for directing and managing all medical administrative functions including medical support, medical operations, force health management, force health protection, healthcare management, and related health applications. Serves as a fulltime partner with the Wing Commander, Squadron Commanders, Senior Management Staff, tenant unit(s) and GSU Commander(s) in planning, implementing, and executing medical programs directly associated with the objectives of the Wing(s), State Headquarters, and Air National Guard / Surgeon General (ANG/SG). The incumbent may function as the Medical Group Commander. EXCEPTED POSITION: Alabama Air National Guard membership required. POSITION STATUS: NON-MERIT LOCATION: 117TH ARW, BIRMINGHAM, AL SELECTING OFFICIAL: Col R. GRANT Learn more about this agency Responsibilities AREA OF CONSIDERATION FOR ALABAMA AIR NATIONAL GUARD POSITION: AREA 1: All permanent Alabama Air National Guard civilian excepted technicians currently employed. AREA 2: All drill status/M-day personnel in the Alabama Air National Guard. AREA 3: All U.S. citizens or individuals eligible for membership in the Alabama Air National Guard. (1) Directs the overall management of medical support for the Air National Guard installation to include tenant unit(s) and GSU(s). Determines the impact and implements courses of action regarding projected Department of Defense (DoD), National Guard Bureau (NGB), Center for Disease Control (CDC), Office of Assistant Secretary of Defense (OASD), Occupational Safety and Health Administration (OSHA), Food and Drug Administration (FDA), Environmental Protection Agency (EPA), Air Force Occupational Safety and Health (AFOSH), Federal Emergency Management Agency (FEMA), and Military Support to Civil Authorities (MSCA) that affect Air National Guard plans, directives and missions. (2) Provides medical management and advisory services that contribute substantially to the plans, policies, decisions, and objectives of senior management. Directs Information Management activities within the Medical Group, formulating and interpreting medical policy based on regulatory requirements. Provides policy guidance and interpretation to senior management officials to ensure compliance with medical aspects for the worldwide deployability of Wing/Group personnel, geographically separated units (GSUs), and tenant unit(s). (3) Directs work to be accomplished by the base medical and bioenvironmental programs, ensuring each is developed and implemented according to applicable regulations. Sets priorities and prepares schedules for completion of work. Reviews, accepts, amends or rejects work. (4) Ensures implementation and compliance with Occupational Health for dual and non-dual status personnel, the Occupational Health Program to include the Hearing Conservation Program, Immunization Program, and Fetal Protection Program and provides oversight for base environmental pollution monitoring, Respiratory Protection Program, Radiological Protection Program, Ionizing Radiation Program, Potable Water Quality Program, Hazard Communication (HAZCOM) Program, and Quantitative Fit Testing Program. 5. Performs other duties as assigned. PLEASE CONTACT HRO FOR COMPLETE POSITION DESCRIPTION. Travel Required Not required Supervisory status Yes Promotion Potential 12 * Job family (Series) 0301 Miscellaneous Administration And Program Similar jobs * Assistants, Office * Office Assistants * Office Secretaries * Secretaries, Office * Requirements Help Requirements Conditions of Employment * NATIONAL GUARD MEMBERSHIP IS REQUIRED. If you are not sure you are eligible for military membership, please contact a National Guard recruiter prior to applying for this position. * This is an excepted service position that requires membership in a compatible military assignment in the employing state's National Guard, required prior to the effective date of placement. * Selectee will be required to wear the military uniform. * Acceptance of an excepted service position constitutes concurrence with these requirements as a condition of employment. * Applicants who are not currently a member of the National Guard must be eligible for immediate membership and employment in the National Guard in the military grade listed in this announcement. * Males born after 31 December 1959 must be registered for Selective Service. * Federal employment suitability as determined by a background investigation. * May be required to successfully complete a probationary period. * Participation in direct deposit is mandatory. Qualifications Compatible military grade and assignment required prior to the effective date of placement. This is an excepted service position that requires membership in a compatible military assignment in the Alabama Air National Guard. Applicants who are not currently a member of the Alabama Air National Guard must be eligible for immediate membership. If you are not sure you are eligible for military membership, please contact an Alabama Air National Guard recruiter at 800-864-6264 prior to applying for this position. Military Requirements: Military skill set is determined by AFSC requirements. Upon selection, individuals must be assigned to a compatible military AFSC in accordance with statutes and National Guard Bureau regulations and must obtain/maintain all requirements of the AFSC. Specific requirements are found in: references listed below, NGB Compatibility tables and your local Personnel section. Minimum Military Rank: 2Lt (If Enlisted, AFOQT Scores must be submitted with application.) Maximum Military Rank: Maj Compatible Military Assignments: AFSC: 41AX * Other Requirements: For positions requiring the operation of motor vehicles, candidates must have a valid state driver's license. EXPERIENCE REQUIREMENTS: Each applicant must fully substantiate (in his/her own words) that he/she meets the requirements of the Specialized Experience listed below: Otherwise, the applicant will be considered unqualified for this position. DO NOT COPY THE VACANCY ANNOUNCEMENT OR THE POSITION DESCRIPTION. GENERAL EXPERIENCE: Experience, education, or training which provided a general knowledge of principles of organization, management, and administration. Experience using computer and automation systems. SPECIALIZED EXPERIENCE: Must have at least 36 months experience, education or training in program or managerial experience in a type of work or a combination of functions directly related to the position to be filled or in comparable work or functions. Experience developing and recommending policy; organizing and carrying out specific programs, evaluating and recommending changes in methods of operations. Experience in supervisory, staff or technical work which included study, analysis or evaluation leading to the development or improvement of managerial or administrative policies, practices and procedures. Experience preparing written communications and oral presentations. Knowledge Required by the Position: * - Knowledge of qualitative and quantitative techniques for analyzing and measuring the effectiveness of the Medical Group programs and wing medical readiness capabilities. Knowledge is applied in conducting studies, analyzing findings and making recommendations to Wing leadership. * - Knowledge of the USAF and ANG mission, organization and programs. * - Knowledge of NGB strategic management objectives and policies to develop guidance on techniques for effective implementation and operation of the Wing medical programs. Knowledge is used to develop procedures and directives to determine what to measure, how to measure, develop plans of correction and define the results for program effectiveness. * - Knowledge of clear and concise oral and written communication. * - Experience in project and multiple program management. * - Knowledge of medical information management systems. * - Knowledge of fiscal management to include basic budgeting and accounting processes. * - Knowledge of legal aspects of managing a healthcare organization. * - Knowledge of medical logistics systems to include basic supply chain management. * - Knowledge of Patient Administration. Education Substitution of Education for the Specialized Experience: Successful completion of a full 4-year course of study in any field leading to a bachelor's degree, in an accredited college or university, meets the GS-5 level requirements. You must provide transcripts or other documentation to support your Educational claims. To receive credit for Education, you must provide documentation of proof that you meet the Education requirements for this position.

B

Risk Officer I

Bbva Birmingham AL, 35202

Responsibilities Function: The Risk Officer is responsible for proactively overseeing and identifying operational risks within the Engineering department processes (from end-...

Posted 2 days ago

Responsibilities Function: The Risk Officer is responsible for proactively overseeing and identifying operational risks within the Engineering department processes (from end-to-end) and assessment of the critical risks. It works in partnership with the business unit in the design, implementation and monitoring of mitigating controls, utilizing the Corporate Operational Risk Methodology and system (STORM). The Risk Officer will provide risk management and control support to an assigned group of business units within the Engineering Division. Also, it is responsible for the implementation of local and global initiatives coming from the Central Operational Risk Management Team. It will work to ensure that the operational risk level assumed by their assigned business unit is within the limits established by Management. * Assist Sr. Management in the development of an appropriate internal control environment. Identify critical risks and controls on an on-going basis. * Ensure the proper implementation of the Operational Risk Management Methodology. Work with the business unit to identify and review new processes; map out the Macro Process, Process and associated Risks/Controls. * Evaluate internal controls, and ensure controls are updated and revised as necessary. This should include a verification of effectiveness of the design of the control; incorporation of the control in the business operation; evaluation of the operation and recommend changes as necessary. * Calculate the inherent risk quantification of the identified risks. * Determine residual risks based on mitigation levels, after the testing of controls is performed. * Maintain Engineering's overall risk/control assessment and provide appropriate reporting to management. * Document risks, controls and indicators in the BBVA Operational Risk tool, STORM. * Key player in the assessment and identification of risks for new businesses, products and services introduced by Engineering Sponsors. * Prepare the information for the Operational Risk Model and provide to the secretary of the Local Committee of Corporate Assurance. * Assist Sr. Management in Special Projects or Risk Advisement in situations that arise during the course of business. * Join the Local Committee of Corporate Assurance providing relevant information in the field of their specialty as requested. * Contribute to the preparation of documentation that will be presented in the monthly Senior Management meetings. * Participate in critical business unit projects to provide guidance on potential risks. This may also include working with the business unit to develop an action plan to mitigate / remediate the operational risk gaps and control issues. * Ensure that operational risk levels assumed by the business unit are within the limits established by management. The use of BBVA Operational risk tools and databases are essential in tracking and reporting issues. * Manage the relationship with external auditors. (As needed for Engineering Business Units) * Coordinate meetings * Perform Walkthroughs * Assist in obtaining requested documentation Qualifications * Experience in the financial services industry and minimum of three years risk management experience. * Understanding of SOX, CobIT and/or COSO frameworks. * Understanding of data management controls and interdependency controls. * Experience monitoring key issues and risks as well as related mitigation efforts associated with projects as assigned. * Requires experience understanding legal liabilities, regulatory requirements and potential exposure related to systems and technology, banking operations and bank regulations. * Maintains knowledge of current and emerging regulations. * Computer skills (Word, Excel, PowerPoint, Access) required. * Strong communication (written and oral) and interpersonal skills, with the ability to communicate with both internal and external constituencies, including bank customers, bank regulators, and external auditors. * Strong IT knowledge and/or IT experience a plus. * BS, BA or BBA Degree required. * Advanced degree in business-related field and professional certification such as CSA, CISSP, MSCE, CRP, GARP or CIA preferred.

R

Legal Printing Specialist

Ricoh Americas Corporation Birmingham AL, 35202

POSITION PROFILE Provides operations functions in one or all of the following areas within a Legal office /environment: operates high volume duplicating equipment, performs asso...

Posted 3 days ago

POSITION PROFILE Provides operations functions in one or all of the following areas within a Legal office /environment: operates high volume duplicating equipment, performs associated copying tasks, ships and receives product and supplies, sorts, distributes and handles incoming and outgoing mail/faxes, as well as applies necessary postage. Provides copier maintenance and/or repair of customer site equipment. May also perform bindery, QC and final check, housekeeping, file services, call center representative, and reception, etc. May performs various building support functions related to meeting set ups and light maintenance. Note: Due to the higher level of presentation, telephone skills needed to perform receptionist duties and high interaction with Executive level customers, employees performing this function are considered to be Senior On-Site Services Specialist. This position reports directly to the Site Manager, Site Supervisor or Assistant Site Manager, depending on site personnel configuration. JOB DUTIES AND RESPONSIBILITIES * Runs high volume copy machines and performs binding and finishing work. * Ensures convenience copiers are working properly, checking for quality via daily inspections. Clears paper jams and informs technicians of specific problems. * Performs all repair service on customer copier equipment. * Handle highly sensitive and confidential documents that may be time sensitive * Provide upmost in quality work due to the sensitive nature of documents and projects that are required in a legal environment * Maintains records for management reports and inventories of supplies needed. * Distributes office supplies, fax transmissions and mail to company personnel and/or designated drop-off points as required. * Calculates charges for jobs performed and maintains some billing logs. * Responds to and coordinates all service calls required by customer. * May perform filing duties in conjunction with specific customer requests. * Delivers completed jobs to pre-determined customer locations within and outside of the site. * Maintains daily meter and service logs. * May travel between customer's buildings. * Answers customer questions regarding status or feasibility of job requests. * Ensures upkeep of convenience copier areas by keeping neat and well stocked. * Performs duties related to the shipping of materials. * Performs duties related to the receiving of materials. * May perform meeting room and conference room set ups. * May perform building occupant moves within assigned facilities. * May perform re-lamping and light maintenance duties as assigned. * May perform occasional cleaning duties as needed. * May require periodic overtime on nights and weekends, including off-hour emergency response. * Uses shrink-wrap machine, paper cutter, hole driller, bindery equipment, jogger, tape machine, stackers, electric stapler and scales in completion of various jobs contracted. * Uses all copier equipment, calculator, fax machine, postage meter and some PC. * Performs filing duties, which may include 'purging' and archiving old documents. * Performs duties of scanning, file conversion and file naming * Performs FTP (File Transfer Protocol) between computers and files for printing and CS/DVD * Manage TOC (Table of Contents) -- first page of electronic file * Perform duties that involve OCR (Optical Character Recognition) files to assist with key word search * Perform file formatting for printing/Excel files * Responsible for interacting and providing professional level support to executive level end users at various levels, including: legal secretaries, project managers, paralegals, associates and partners * Perform quality accurate jobs/projects that may require tight deadlines and potentially under high pressure * Assist with coordinating projects that will be completed off site (BIS or Smart Source) * Performs other duties as assigned. QUALIFICATIONS (Education, Experience, and Certifications) * Requires high school diploma or GED and1-2 years of related work experience. * Minimum of 2 years experience in legal industry is highly desired * Ability to provide an excellent customer experience, utilizing strong customer service, personal and communication skills * Some related copy job experience is preferred. * May require valid driver's license and minimum levels of auto insurance coverage per Ricoh. Ricoh is an EEO/Affirmative Action Employer -- Minorities/Women/Protected Veterans/Disabled.

R

Legal Sr On-Site Office Service Specialist

Ricoh Americas Corporation Birmingham AL, 35202

POSITION PROFILE Provides operations functions in one or all of the following areas within a Legal office /environment: operates high volume duplicating equipment, performs asso...

Posted 3 days ago

POSITION PROFILE Provides operations functions in one or all of the following areas within a Legal office /environment: operates high volume duplicating equipment, performs associated copying tasks, ships and receives product and supplies, sorts, distributes and handles incoming and outgoing mail/faxes, as well as applies necessary postage. Provides copier maintenance and/or repair of customer site equipment. May also perform bindery, QC and final check, housekeeping, file services, call center representative, and reception, etc. May performs various building support functions related to meeting set ups and light maintenance. Note: Due to the higher level of presentation, telephone skills needed to perform receptionist duties and high interaction with Executive level customers, employees performing this function are considered to be Senior On-Site Services Specialist. This position reports directly to the Site Manager, Site Supervisor or Assistant Site Manager, depending on site personnel configuration. JOB DUTIES AND RESPONSIBILITIES * Runs high volume copy machines and performs binding and finishing work. * Ensures convenience copiers are working properly, checking for quality via daily inspections. Clears paper jams and informs technicians of specific problems. * Performs all repair service on customer copier equipment. * Handle highly sensitive and confidential documents that may be time sensitive * Provide upmost in quality work due to the sensitive nature of documents and projects that are required in a legal environment * Maintains records for management reports and inventories of supplies needed. * Distributes office supplies, fax transmissions and mail to company personnel and/or designated drop-off points as required. * Calculates charges for jobs performed and maintains some billing logs. * Responds to and coordinates all service calls required by customer. * May perform filing duties in conjunction with specific customer requests. * Delivers completed jobs to pre-determined customer locations within and outside of the site. * Maintains daily meter and service logs. * May travel between customer's buildings. * Answers customer questions regarding status or feasibility of job requests. * Ensures upkeep of convenience copier areas by keeping neat and well stocked. * Performs duties related to the shipping of materials. * Performs duties related to the receiving of materials. * May perform meeting room and conference room set ups. * May perform building occupant moves within assigned facilities. * May perform re-lamping and light maintenance duties as assigned. * May perform occasional cleaning duties as needed. * May require periodic overtime on nights and weekends, including off-hour emergency response. * Uses shrink-wrap machine, paper cutter, hole driller, bindery equipment, jogger, tape machine, stackers, electric stapler and scales in completion of various jobs contracted. * Uses all copier equipment, calculator, fax machine, postage meter and some PC. * Performs filing duties, which may include 'purging' and archiving old documents. * Performs duties of scanning, file conversion and file naming * Performs FTP (File Transfer Protocol) between computers and files for printing and CS/DVD * Manage TOC (Table of Contents) -- first page of electronic file * Perform duties that involve OCR (Optical Character Recognition) files to assist with key word search * Perform file formatting for printing/Excel files * Responsible for interacting and providing professional level support to executive level end users at various levels, including: legal secretaries, project managers, paralegals, associates and partners * Perform quality accurate jobs/projects that may require tight deadlines and potentially under high pressure * Assist with coordinating projects that will be completed off site (BIS or Smart Source) * Performs other duties as assigned. QUALIFICATIONS (Education, Experience, and Certifications) * Requires high school diploma or GED and1-2 years of related work experience. * Minimum of 2 years experience in legal industry is highly desired * Ability to provide an excellent customer experience, utilizing strong customer service, personal and communication skills * Some related copy job experience is preferred. * May require valid driver's license and minimum levels of auto insurance coverage per Ricoh. Ricoh is an EEO/Affirmative Action Employer -- Minorities/Women/Protected Veterans/Disabled.

C

Division Secretary OR Admin

Children's Of Alabama Birmingham AL, 35202

Job Details § Provide secretarial support to all areas within the division of surgical services o Accountable for filing and maintenance of all records/reports (electronic or...

Posted 1 week ago

Receptionist

Receptionist - Part Time

Part-Time Veterinary Receptionist

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Secretary Receptionist

Unit Secretary - Cardiac Holding Recovery

Medical Administrative Officer

Risk Officer I

Legal Printing Specialist

Legal Sr On-Site Office Service Specialist

Division Secretary OR Admin

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Receptionist

Receptionist - Part Time

Part-Time Veterinary Receptionist

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Secretary Receptionist

Unit Secretary - Cardiac Holding Recovery

Medical Administrative Officer

Risk Officer I

Legal Printing Specialist

Legal Sr On-Site Office Service Specialist

Division Secretary OR Admin

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