Grants Administrator 1/2 Flex (085125)

Job Description

This position is open to Alaska Residents only.

The Department of Commerce, Community, and Economic Development, Division of Community & Regional Affairs, is recruiting for a Grants Administrator 1/2 located in Anchorage!

What you will be doing:

Our mission at Division of Community and Regional Affairs (DCRA) is to focus on consistent community communication and collaboration. This position will make important and lasting contributions to communities in Alaska by supporting and implementing grant programs with non-profits, private agencies and government entities throughout the State of Alaska. This position will interpret, explain and apply grant related laws, regulations, or policies to grantees to ensure compliance with state and federal requirements as well as guidance to recipients on allowable costs, proper reimbursement documentation and progress reporting. This is position will be filled at the Grants Administrator 1 or 2 level depending on experience.

Our organization, mission and culture:

The Department assists the Governor's vision for Alaska with a focus on outcomes, an efficient use of Alaska's abundant resources, and putting individual Alaskans before bureaucracy.

The Division of Community and Regional Affairs (DCRA) promotes strong communities and healthy economies by providing information, technical assistance, financial assistance, and other capacity building resources to communities.

The benefits of joining our team:

At DCRA, you will be joining a team of employees who demonstrate a high level of initiative, excellent interpersonal skills, ability to adapt to a changing environment, and an interest in working with rural Alaska communities.

The working environment you can expect:

The candidate will be part of a dynamic team of professionals who enjoy working with the communities they serve.

Who we are looking for:

Our ideal candidate will have the following knowledge, skills and abilities.

• Experience working with federal or state grants including grant writing, interpreting, and monitoring. The incumbent will work with grantees to fulfill the terms on the grant and ensure compliance with federal regulations or state statutes.

• Experience auditing grants or financial information and determining allowable costs.

• Experience expressing information to individuals or groups effectively, taking into account the audience and nature of the information makes clear and convincing oral presentations; listens to others, attends to nonverbal cues, and responds appropriately.

• Experience writing and using correct English grammar, punctuation, and spelling; communicates information (for example, facts, ideas, or messages) in a succinct and organized manner; produces written information, which may include technical material, that is appropriate for the intended audience.

• Experience interpreting statutes, regulations or policies and procedures related to various types of grants including state or federal. Attention to accuracy and detail is very important for this position.

Minimum Qualifications

Grants Administrator 1 Minimum Qualifications (Range: 14)

Any combination of education and/or experience that provides the applicant with competencies in

• Accounting: Knowledge of traditional accounting practices including accrual, obligations, and costs methods.

• Analysis and Assessment: Uses information technology in accessing, collecting, analyzing, maintaining, and disseminating data and information.

• Attention to Detail: Is thorough when performing work and conscientious about attending to detail.

• Interpersonal Skills: Treats others with courtesy, sensitivity, and respect. Considers and responds appropriately to the needs and feelings of different people in different situations.

• Reasoning: Identifies rules, principles, or relationships that explain facts, data, or other information; analyzes information and makes correct inferences or draws accurate conclusions.

Equivalent to those typically gained by:

Any combination of preparatory post-secondary education and/or experience in accounting, grants administration, budget administration, procurement, professional services contracts and/or providing administrative support to a business or organization.

Special Note:

"Competencies" means a combination of interrelated knowledge, skills, abilities, and behaviors that enable a person to act effectively in a job or situation.

"Typically gained by" means the prevalent, usual method of gaining the competencies expected for entry into the job.

"Training" and "education" in this guidance are synonyms for the process of acquiring knowledge and skills through instruction. It includes instruction through formal and informal methods (such as classroom, on-line, self-study, and on-the-job), from accredited and unaccredited sources, and long-duration (such as a post-secondary degree) and short-duration (such as a seminar) programs.

Grants Administrator 2 Minimum Qualifications (Range: 17)

Successful completion of a formal training plan as a Grants Administrator 1 with the State of Alaska.

OR

Any combination of education and/or experience that provides the applicant with competencies in

• Accounting: Knowledge of traditional accounting practices including accrual, obligations, and costs methods.

• Compliance: Knowledge of procedures for assessing, evaluating, and monitoring programs or projects for compliance with Federal laws, regulations, and guidance.

• Grants Management: Knowledge of requirements, practices, and procedures for soliciting, receiving, reviewing, and processing proposals, and awarding and administering grants and agreements.

• Reasoning: Identifies rules, principles, or relationships that explain facts, data, or other information; analyzes information and makes correct inferences or draws accurate conclusions.

• Technical Competence: Uses knowledge that is acquired through formal training or extensive on-the-job experience to perform one's job; works with, understands, and evaluates technical information related to the job; advises others on technical issues.

Equivalent to those typically gained by:

Any combination of preparatory post-secondary education and/or experience in accounting, grants administration, budget administration, procurement, professional services contracts and/or providing administrative support to a business or organization.

Special Note:

"Competencies" means a combination of interrelated knowledge, skills, abilities, and behaviors that enable a person to act effectively in a job or situation.

"Typically gained by" means the prevalent, usual method of gaining the competencies expected for entry into the job.

"Training" and "education" in this guidance are synonyms for the process of acquiring knowledge and skills through instruction. It includes instruction through formal and informal methods (such as classroom, on-line, self-study, and on-the-job), from accredited and unaccredited sources, and long-duration (such as a post-secondary degree) and short-duration (such as a seminar) programs.

Additional Required Information

Salary Information:

Grants Administrator 1, Range 14, $1848.75 biweekly salary amount.

Grants Administrator 2, Range 17, $2273.25 biweekly salary amount.

At time of application applicant(s) are requested to submit:

• A copy of academic transcripts (unofficial are okay, please ensure that the institution name/URL is listed on the transcripts) to verify that you meet the minimum qualifications.

• Cover letter that provides a detailed explanation of how you meet the minimum qualifications of this position. Describe your education and/or work experience as it relates to the Knowledge, Skills and Abilities of this position listed in "Who we are looking for" section of the posting.

If selected, please provide the following at the time of the interview:

• 3 References (2 must be former supervisors)
• Last 3 Performance Evaluations (if available)

COVER LETTER

Provide a detailed explanation of how you meet the minimum qualifications of this position. Describe your education and/or work experience as it relates to the Knowledge, Skills and Abilities of this position listed in "Who we are looking for" section of the posting. Please give specific examples to demonstrate your experience.

FLEXIBLY STAFFED

This position is flexibly staffed. The level of the job offer will be based on the selected candidate's credibly possessed and proven competencies. If hired at the lower level, you will be promoted to the higher level after successfully completing the training plan and demonstrating competency in the work.

EDUCATION

If post-secondary education is required to meet the minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position. Transcripts can be attached at the time of application or provided at the time of interview.

WORK EXPERIENCE

If using work experience not already documented in your application, also provide the employer name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. If they are not, the applicant may not advance to the interview and selection phase of the recruitment.

MULTIPLE VACANCIES

This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.

NOTICE

Questions regarding the application process can be directed to the Workplace Alaska hotline at 800-587-0430 (toll free) or (907) 465- 4095. If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the 'govermentjobs.com' domains. For information on allowing emails from the 'governmentjobs.com' domains, visit the Lost Password Help page located at https://www.governmentjobs.com/OnlineApplication/User/ResetPassword.

EEO STATEMENT

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at: P. O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.

WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE

Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or (907) 465-4095 if you are located in the Juneau area. Requests for information may also be emailed to recruitment.services@alaska.gov.

For applicant password assistance please visit: https://www.governmentjobs.com/OnlineApplication/User/ResetPassword

Contact Information

For specific information in reference to the position please contact the hiring manager at:

Zoe Olson

Grants Administrator 3

907-793-1244

zoe.olson@alaska.gov

Careers with the State of Alaska offer MANY benefits

The following information describes typical benefits available to employees of the State of Alaska. Actual benefits received may differ by bargaining unit or branch of government, position type, or be prorated for other than full time work.

For a quick breakdown of the insurance, health, and retirement benefits available for State Employees you can view an orientation video from Division of Retirement and Benefits. (Please note this video is specifically designed for new State Employees.)

Insurance Benefits

• Health insurance, which includes employer contributions toward medical/vision/dental

• The following employee groups are under AlaskaCare Benefits administered by the State: See https://drb.alaska.gov/help/plans.html for additional information.

• AVTEC

• Confidential

• Correctional Officers

• Marine Engineers

• Mt. Edgecumbe Teachers

• Supervisory

• Unlicensed Vessel Personnel/Inland Boatman's Union

• Exempt employees (not covered by collective bargaining)

The following employee groups are covered by Union health trusts. Contact the appropriate Union for additional information.

• General Government

• Labor, Trades and Crafts

• Public Safety Employees Association

• Masters, Mates & Pilots

Employer paid Basic Life insurance with additional coverage available (amount depends on Bargaining Unit)

Optional Insurance Benefits

• Group-based insurance premiums for

• Term life (employee, spouse or qualified same sex partner, and dependents)

• Long-term and short-term disability

• Accidental Death and Dismemberment

• Long-term care (self and eligible family members)

• Supplemental Survivor Benefits

Employee-funded flexible spending accounts for tax savings on eligible health care or dependent care expenses

Retirement Benefits

• Membership in the Public Employees Retirement System (PERS)/Teachers' Retirement System (TRS)

• Matching employer contribution into a defined contribution program (new employees)

• Employer contribution into a defined benefit or defined contribution program (current employees)

• Contributions to the Alaska Supplemental Annuity Plan in lieu of contributions to Social Security

• Option to enroll in the Alaska Deferred Compensation Program

• Note: The Defined Contribution Plan, Supplemental Annuity Plan and Deferred Compensation Program offer a variety of investment options

See https://drb.alaska.gov/retiree/ for additional information

Paid Leave & Other Benefits

• Personal leave with an accrual rate increase based on time served

• Eleven paid holidays a year

01

Have you attached a Cover Letter? Note: To complete your application for this position, a cover letter is required. Failure to provide a cover letter may lead to a determination that your application is incomplete and removal from consideration for this job opening.

• Yes

• No

02

Briefly describe your experience with Microsoft Office Products.

• 1 year
• 2 years
• 3 years
• 4 years
• 5 or more years

03

Briefly describe your experience interpreting State or Federal laws/regulations.

• 1 year
• 2 years
• 3 years
• 4 years
• 5 or more years

04

How many years of experience do you have with basic budgeting and accounting principles, reading budgets and analyzing financial information?

• 1 year
• 2 years
• 3 years
• 4 years
• 5 or more years

Required Question

Agency State of Alaska

Address PO Box 110201

Juneau, Alaska, 99811

Phone (800) 587-0430 (Statewide toll-free number)

(907) 465-4095 (Juneau and out-of-state callers)

Website http://workplace.alaska.gov/