Beacon Roofing Supply, Inc. Birmingham , AL 35202
Posted 2 months ago
Job purpose
This position demands a strong accounting professional that is accurate, inquisitive, detail-oriented, and a self-starter. The Accounts Payable Specialist II is responsible for resolving critical and complicated branch, buyer or vendor issues and serves as a knowledge resource for other Accounts Payable Specialists. This position works closely with our vendors, Beacon branches, Accounts Payable leadership, and other Accounts Payable Specialists.
Duties and responsibilities
Resolve critical, complicated, and aged invoice coding or rejection issues
Provide guidance to other AP team members to resolve invoice coding/matching questions
Monitor and resolve critical and complicated variances, issues and requests received in the branch support mailbox according to established service guidelines
Manage a limited set of high-volume vendor relations and/or daily monitoring and resolution of credit hold or threat situations
Identify and escalate repeating patterns and root causes
Analyze, Code and Distribute Expense invoices in a timely manner to ensure all invoices are processed within due dates
Perform 3-way and 2-way matching in a timely manner to ensure all invoices are processed within due dates to optimize discounts
Reconcile vendor statements, research, and work with vendor to correct account discrepancies
Communicate variances and required resolution steps clearly and accurately (written and verbal) to buyers for timely resolution of variances and issues
Request and follow-up on additional required documentation from suppliers and/or branches
Submit miscellaneous balances for correcting adjustment or write-off on AP aging or statement after thorough research
Index critical invoice data elements for workflow processing
Provide timely customer service for all calls, emails and questions from suppliers, internal and external customers
Provide out of office and overflow support for other AP team members
Research and recommend improvements to processes and procedures within the AP function aimed at improving efficiency and effectiveness
Special projects as assigned by management
Qualifications
Minimum of three (3) years previous Accounts Payable or Accounting experience
Bachelor's Degree in Accounting or related field, or equivalent professional experience
Excellent communication skills both oral and written with a customer service and professional approach
Strong analytical reasoning skills with the ability to investigate variances and issues as they arise
Intermediate skills in MS Office (Word, Excel, PowerPoint, etc.) and ability to learn new software and systems
Intermediate understanding of General Ledger and common Accounts Payable entries
Ability to work well in a team environment or independently
High level of accuracy and attention to detail while handling multiple tasks and prioritizing appropriately
Thrives on working in a fast paced, deadline-oriented environment
Excellent organizational and time management skills
Willing and able to pick up the phone to discuss and resolve variances and issues
Self-starter with a can-do attitude and growth mindset
Working conditions
Minimal travel requirements as needed for business purposes
Work assignment is remote situational requiring attendance roughly once per week in the office for scheduled meetings, training, and rotational tasks. While in the office the working space will be in a quiet open environment seated within a cubical.
Physical requirements
Prolonged periods sitting at a desk and working on a computer and/or keyboard
Heavy methods of verbal and auditory communication via phone, virtual calls, and/or email
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"Our goal at Beacon is to cultivate an environment where all ideas are welcomed, and all our people feel empowered."
Beacon Roofing Supply, Inc.