Union Bank, N.A. Oakland , CA 94604
Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), the 5th largest financial group in the world with total assets of over $2.4 trillion (as ranked by SNL Financial, April 2016) and 140,000 colleagues in nearly 50 countries. In the U.S., we're 13,000 strong, working together to positively impact every customer, organization, and community we serve. We achieve this by delivering on our values, putting people first, fostering long-term relationships built on honesty and mutual understanding, and inspiring the best in each other. This is all part of our inclusive, high-performing culture supported by Total Rewards that include our cash balance pension plan. Join a team that's working to fulfill its vision to be the world's most trusted financial group.
This position will report to the Region Leads for Occupancy Planning-Location Strategy within the Chief Corporate Administrative Office. Individual will interface with Corporate Real Estate disciplines and business units to understand business direction and changing workplace needs. Applies knowledge to forecast space requirements based against business and market conditions and develops executable plans to support the business needs, corporate objectives, and programs/initiatives.
The candidate will provide tactical and strategic Space and Occupancy Planning expertise to manage the supply, capacity, and demand of portfolio space. These functions are currently delivered through an outsourced partner and contracted vendors. An internal dedicated resource is desired to develop a best-in-class function and managed partner program.
The role will engage with functions such as Corporate Real Estate (CRE) Strategy, CRE Client Relationship Managers, CRE Transaction Management, CRE Project Management, CRE Facilities Management, Finance, Bank support teams and internal clients. The goal is to align Occupancy Planning with the Bank's strategic plans to enhance operational efficiency, service delivery, and cost effectiveness across the entire enterprise and portfolio.
60% Tactical Planning:
Development of effective and executable migration and phasing plans for relocation and sequencing based on the physical space requirements to support the business needs and corporate objectives and initiatives required to achieve approved end state allocations across Business Units. This could include simultaneous facilitation of both legacy and new work environment solutions if required.
Apply knowledge to forecast space requirements based on verified existing space information, forecasted space supply/demand and growth projections.
Provide metrics around current and future space needs. Gather qualitative and quantitative occupancy data for client stakeholders and participate in conceptualizing and developing the migration plan.
Provides metrics around loading, seats gained and lost and stack planning for legacy buildings. Collects, organizes and analyzes data related to Client's facility requirements and physical space needs. Clearly documents findings and conclusion.
Communicate recommendations based on data analysis and supply/demand assessment. Communicate/illustrate short term migration planning schemes.
Timely and clear reporting to Client and service delivery partners, including agreed upon critical success factors, work environment efficiency, and delivery effectiveness.
Partners with Move Manager to develop high-level migration and phasing plan for sequencing of moves required to achieve approved end state, including facilitation of legacy buildings and new supply.
40% Strategic Planning:
Collaborates with leadership in the development and management of the occupancy planning process, sustainable planning model and associated special project initiatives.
Manages outsourced planning resources.
Gathers information for work environment scenario planning. Facilitates discussion/programming of space requirements (headcount/growth, allocations, adjacencies, special support needs) with business units.
Collects, organizes, and analyzes data related to client's facility requirements and physical or virtual space needs.
Documents findings and conclusions based on data analysis and needs assessment.
Drives schedule for data collection, compilation, and analysis.
Translates allocation scenario development into occupancy plans. Communicates/illustrates complex planning schemes. Illustrates organizational, operational, and functional relationships that pose physical and spatial impacts.
Generates conceptual solutions that respond to Client's spatial requirements, physical planning constraints, and corresponding IT/HR, and compliance requirements.
Evaluates alternative scenarios against criteria for success, including relative pros and cons of each alternative.
Partners with Move Manager to assist with the development of best-in-class process and procedures for seamless planning to migration execution.
Executes change management process for unplanned and special project requests.
Provides business case analysis and documentation that meet the Client's requirements and are consistently in alignment with Client's goals and objectives
5-10 years of relevant experience in architecture/design, space planning, project management and/or strategy development within, or in support of, a rapidly changing and growing corporate environment.
Experience with managing direct and/or indirect team of professionals.
Possesses knowledge of programming, design and documentation processes, procedures and standards and knowledge of facility planning and design programming methodologies.
Demonstrated proficiency with an IWMS Solution is required. [i.e. IBM Tririga, Manhattan Trimble, Archibus, Serraview, Wisp]
Proficient in AutoCAD, managing and reporting accurate and up-to-date space and occupancy related data
Advanced skills in Excel.
Advanced skills in Business Intelligence tools. [Tableau] - Preferred
Strong team player who is adaptable and capable of driving change.
Advanced relationship building skills.
The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities duties and skills required of personnel so classified.
We are proud to be an Equal Opportunity / Affirmative Action Employer and committed to leveraging the diverse backgrounds, perspectives, and experience of our workforce to create opportunities for our colleagues and our business. We do not discriminate in employment decisions on the basis of any protected category.
A conviction is not an absolute bar to employment. Factors such as the age of the offense, evidence of rehabilitation, seriousness of violation, and job relatedness are considered in all employment decisions. Additionally, it's the bank's policy to only inquire into a candidate's criminal history after an offer has been made. Federal law prohibits banks from employing individuals who have been convicted of, or received a pretrial diversion for, certain offenses.