Workplace Operations Coordinator

Tesla Motors Fremont , CA 94537

Posted 4 weeks ago

The Role:

The Workplace Operations team is responsible for maintaining non-manufacturing facilities and providing soft services to engineering, sales, service, energy, and general and administrative teams. Operations Coordinators are the leaders of day-to-day workplace coordination, yet also work closely with workplace management to devise solutions to drive the long-term workplace strategy.

Responsibilities:

  • Receive, track, and prioritize Workplace requests from employees; dispatch the associate team to execute and see through completion

  • Coordinate furniture deployments and collaborate with the operations team to maintain furniture and workplace asset inventory; provide weekly inventory updates

  • Coordinate with internal teams who request team events and meetings requiring workplace support to ensure events are planned and executed to meet the internal client's request

  • Assist with move scenario space planning and maintaining accurate space plans

  • Collaborate closely with the workplace management team and external move vendors to perform office employee moves interoffice and between other sites

  • Conduct facility audits and building inspections to ensure facilities are maintained

  • Assist workplace management with purchase order creation and approvals and invoice tracking for operating and capital expense budgets

  • Oversee workplace vendors through the onboarding process to complete all required documentation and ensure a productive working relationship

  • In conjunction with the other Workplace team members, assist with process creation, implementation, and maintenance for programs and services offered by Workplace

Requirements:

  • Minimum 2 years of operations experience in a corporate setting preferred

  • Bachelor's Degree or equivalent experience

  • A customer-centric attitude and enthusiasm for supporting internal teams

  • Basic knowledge and high interest in facilities management, workplace services, furniture systems, space planning, and event planning

  • Ability to read building floor plans and construction documents

  • Proficient with Outlook, PowerPoint, Excel, and Bluebeam Revu

  • Spanish language skills preferred

  • Familiarity with AutoCad, and CAFM and IMWS Software preferred

  • Availability to work weekends as necessary to complete project deadlines

  • Evidence of exceptional ability

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Workplace Operations Coordinator

Tesla Motors