Work Assistant

Position Details

Position Information

Recruitment/Posting Title Work Assistant Job Category Staff & Executive Department CINJ-Radiation Oncology-Admin Overview

Through our science, our evidence-based actions, our openness, and our respect for those we serve, we will advance cancer-focused research worldwide and reduce the burden of cancer in our catchment area. By engaging with and empowering our exceptionally diverse populations, and addressing their questions and fears, we will engender hope for cancer patients and their families and play a critical role in strengthening the fabric of our communities by gaining and protecting their trust and providing access to the outstanding oncology care each person deserves.

Our mission is to accelerate scientific discovery focused on understanding cancer, innovating cancer treatment, and improving cancer prevention; to provide outstanding, novel, and compassionate patient care; to provide evidence-based and culturally informed education to physicians, nurses, researchers, staff, and the community; and to achieve cancer health equity in our state through outreach to and engagement of our extraordinarily diverse communities.

Curiosity and Discovery, Integrity, Collaboration, Cultivating Diversity, Respect and Caring, Perseverance.

Posting Summary

Rutgers, The State University of New Jersey is seeking a Work Assistant for the Radiation Oncology Administrative Data team within the Rutgers Cancer Institute of New Jersey.

The primary purpose of the Work Assistant is to oversee the day-to-day operations of the Radiation Oncology Administrative Data team, under the direction and guidance of the Program Administrator. The Work Assistant will assist in managing the database and supporting audits.

Among the key duties for this position are the following:

• Assists the department in managing the data inflow and outflow to set up the database for the upcoming year.

• Serves as the first point of contact for Federal Work Study students' questions.

• Supports and assists with audits and catalogues department processes and procedures (internally maintained reference library).

• Migrates the department mailing lists from Mailman to Microsoft mail lists.

• Facilitate audits of projects and data in the projects that the Project Manager created/manages for the department.

Position Status Part Time Hours Per Week Daily Work Shift Work Arrangement

Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu.

FLSA Nonexempt Grade 99H Position Salary Annual Minimum Salary Annual Mid Range Salary Annual Maximum Salary Standard Hours Union Description Non-Union Payroll Designation PeopleSoft Benefits

Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.

Seniority Unit Terms of Appointment Temporary Staff Appointment - Hourly Position Pension Eligibility

Qualifications

Minimum Education and Experience

• Pursuing a bachelor's degree or recently graduated from a bachelor's degree program.

Certifications/Licenses Required Knowledge, Skills, and Abilities

• Effective oral and communication skills.

• Must be computer literate with proficiency and working knowledge of database and reporting tools such as Microsoft Word, Excel, Access, and PowerPoint.

Preferred Qualifications Equipment Utilized Physical Demands and Work Environment

• PHYSICAL DEMANDS: Standing, sitting, walking, talking and hearing. No special vision requirements. Lifting up to 25 lbs.
• WORK ENVIRONMENT: Office environment. Moderate noise.

Special Conditions

Posting Details

Posting Number 24ST1366 Posting Open Date 06/05/2024 Special Instructions to Applicants Regional Campus Rutgers Biomedical and Health Sciences (RBHS) Home Location Campus Downtown New Brunswick City New Brunswick State NJ Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Supplemental Questions

Required fields are indicated with an asterisk (*).

• Are you currently pursuing a bachelor's degree or have you recently graduated from a bachelor's degree program?

• Yes

• No

Applicant Documents

Required Documents

• Resume/CV

Optional Documents

• Cover Letter/Letter of Application