Women's Health Admin Assistant

Maria Parham Health Women's Health Admin Assistant

Job Summary

Performs receptionist, registration, and clerical duties associated with direct and scheduled patient admissions.

Reports to: Practice Manager

FLSA: Non-exempt

Grade: G15

EEO: □ 01 Officials and Managers □ 02 Professionals □ 03 Technicians □ 04 Sales Workers X 05 Administrative Support Workers □ 06 Craft Workers □ 07 Operatives □ 08 Laborers and Helpers □ 09 Service Workers

Job Requirements

Minimum EducationHigh school diploma or equivalent

Associate's degree in Secretarial Science Preferred

Required SkillsRequires critical thinking skills, decisive judgment and the ability to work with minimal supervision.

Essential Functions

Ensures that all necessary demographic, billing, and clinical information is obtained and entered in the registration system with timeliness and accuracy.

Distributes and explains forms, documents, and educational handouts to patients or family members.

Meets with patient or patient's caregiver before or after admission to exchange necessary information and documentation. Provides explanation of process and addresses concerns and questions.

Communicates with admitting physician's office, nursing unit staff, and/or other appropriate personnel regarding admission to exchange necessary information and determine placement.

Verifies insurance benefits and obtains precertification/authorization as necessary. Determines and accepts required payments, including co-pays and deductibles, or refers to financial counselors for follow up.

Nonessential Functions

Other duties as assigned

Functional Demands

Populations ServedX Does not treat or care for patients.□ Neonate (<30 days)□ Infant (<1 year)□ Early Childhood (1 year and <5 years)□ Late Childhood (5 years and <13 years)□ Adolescent (13 and <17 years)□ Young Adult (17 to <30 years)□ Middle Adult (30 years to <60 years)□ Older Adult (>60 years)

Protected Health InformationType of Protected Information Accessed:□ Complete Medical Record

Bloodborne Pathogens ExposureWhile performing this job, occupational exposure is present for all employees

Physical Requirements - Physical Dexterity and Effort: Rarely <1%, Occasionally 1-33%, Frequently 34-66%, Constantly 67-100%Bending/Stooping □ rarely, □ occasionally, X frequently, □ constantly

Climbing X rarely, □ occasionally, □ frequently, □ constantly

Keyboard Data Entry □ rarely, □ occasionally, □ frequently, X constantly

Kneeling X rarely, □ occasionally, □ frequently, □ constantly

Lifting/Moving Patients X rarely, □ occasionally, □ frequently, □ constantly

Reaching □ rarely, □ occasionally, X frequently, □ constantly

Repetitive Foot/Leg Movements □ rarely, □ occasionally, X frequently, □ constantly

Repetitive Hand/Arm Movements □ rarely, □ occasionally, □ frequently, X constantly

Running X rarely, □ occasionally, □ frequently, □ constantly

Sitting □ rarely, □ occasionally, X frequently, □ constantly

Squatting □ rarely, X occasionally, □ frequently, □ constantly

Standing □ rarely, X occasionally, □ frequently, □ constantly

Walking □ rarely, X occasionally, □ frequently, □ constantly

Pushing / Pulling: 0-25 lbs. □ rarely, X occasionally, □ frequently, □ constantly

Pushing / Pulling: 26-75 lbs. X rarely, □ occasionally, □ frequently, □ constantly

Pushing/Pulling: over 75 lbs. X rarely, □ occasionally, □ frequently, □ constantly

Lifting/Carrying (non-patient): 0-25 lbs. □ rarely, X occasionally, □ frequently, □ constantly

Lifting/Carrying (non-patient): 26-75 lbs. X rarely, □ occasionally, □ frequently, □ constantly

Lifting/Carrying (non-patient): over 75 lbs. X rarely, □ occasionally, □ frequently, □ constantly

Visual Acuity, Hearing and Speaking: Rarely <1%, Occasionally 1-33%, Frequently 34-66%, Constantly 67-100%Audible Speech □ rarely, □ occasionally, □ frequently, X constantly

Hearing Acuity □ rarely, □ occasionally, □ frequently, X constantly

Smelling Acuity X rarely, □ occasionally, □ frequently, □ constantly

Taste Discrimination X rarely, □ occasionally, □ frequently, □ constantly

Vision: Depth Perception □ rarely, □ occasionally, □ frequently, X constantly

Vision: Distinguish Color □ rarely, □ occasionally, □ frequently, X constantly

Vision: Seeing Far □ rarely, □ occasionally, □ frequently, X constantly

Vision: Seeing Near □ rarely, □ occasionally, □ frequently, X constantly

Biological: Rarely <1%, Occasionally 1-33%, Frequently 34-66%, Constantly 67-100%Biohazardous waste/ hazards X rarely, □ occasionally, □ frequently, □ constantly

Blood and/or bodily fluids □ rarely, X occasionally, □ frequently, □ constantly

Communicable diseases/pathogens □ rarely, X occasionally, □ frequently, □ constantly

Chemical: Rarely <1%, Occasionally 1-33%, Frequently 34-66%, Constantly 67-100%Asbestos or lead X rarely, □ occasionally, □ frequently, □ constantly

Cytotoxic Chemicals X rarely, □ occasionally, □ frequently, □ constantly

Dust X rarely, □ occasionally, □ frequently, □ constantly

Hazardous Chemicals X rarely, □ occasionally, □ frequently, □ constantly

Gases/Vapors/Fumes X rarely, □ occasionally, □ frequently, □ constantly

Hazardous Medication X rarely, □ occasionally, □ frequently, □ constantly

Latex X rarely, □ occasionally, □ frequently, □ constantly

Equal opportunity and affirmative action employers and are looking for diversity in candidates for employment: Minority/Female/Disabled/Protected Veteran