Wjb-0509-Judicial Assistant- Sixth Judicial District Court-Gillette

Description and Functions

Judicial Assistant- Sixth Judicial District Court -Gillette

Open Until Filled

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Please Follow The Directions In The "How To Apply" Section At The Bottom Of This Job Description.

GENERAL DESCRIPTION:

The Sixth Judicial District Court, Campbell County, Wyoming, seeks to hire a Judicial Assistant to the Honorable Mike McGrady. The Court is seeking candidates possessing a combination of strong communication, planning, organizational, scheduling, clerical, data entry, and budget management abilities, skills, and knowledge. This position is full-time and on-site.

As a court of general jurisdiction, District Court cases include business litigation, property disputes, family law, real estate, criminal, juvenile, probate, adoptions, and guardian/conservatorships. The district courts also have appellate jurisdiction over administrative agency decisions, circuit courts, and municipal courts.

Human Resources Contact: 307-777-7629 Brenda Reedybreedy@courts.state.wy.us

ESSENTIAL FUNCTIONS:This position involves a variety of complex work duties as an executive assistant to the judge and small office manager. The Judicial Assistant is generally the first and primary point of contact attorneys and the public have with the Court and requires a professional demeanor and exceptional interpersonal and communication skills. Work is performed under the general supervision of the judge, but the Judicial Assistant must be able to plan, prioritize, and complete projects with minimum supervision. Strict confidentiality is required.

Job duties include the following:

• Communicating with attorneys, agencies, and the public orally, electronically, in writing, and in person.

• Assisting with court procedures and docket management, including collaborating with attorneys and litigants as directed by the Court.

• Screening calls, correspondence, pleadings, and visitors in accordance with the Judicial Code of Conduct.

• Scheduling court proceedings, appointments, and use of two local courthouses on the Court's calendar.

• Maintaining close and cooperative working relationships with the Clerk of the District Court's office regarding court files, time-sensitive filings, and trial logistics.

• Determining completeness and readiness of court filings for review by the Judge.

• Preparing, editing, and disseminating correspondence, forms, orders, notices, and other documents.

• Arranging travel and accommodations.

• Processing mail, vouchers, and payment of bills.

• Preparing and working with all aspects of a budget and Court inventory.

• Monitoring and purchasing office and courtroom equipment, supplies, and inventories.

This job description and outline of duties generally outlines the nature of the work, abilities, skills, and knowledge expected, but it is not intended to cover or describe a comprehensive listing of activities, duties, or responsibilities of the position. The Judicial Assistant is expected to perform such other duties as are necessary, assigned, and/or directed.

Qualifications

PREFERENCES:

Preference will be given to applicants with:

• Legal experience,

• Experience with electronic case management systems and/or electronic filing systems.

• More than 5 years of executive assistant-level work experience.

KNOWLEDGE, SKILLS & ABILITIES:

This position requires the ability to:

• Plan, prioritize, and carry out assignments and complete projects with minimum supervision.

• Manage the Court's calendar in conjunction with the calendars of others.

• Professionally and courteously deal with people, including co-workers, clerks, attorneys, other judges, and the public.

• Must be adaptable and able to perform multiple tasks seamlessly, professionally, and courteously under varied levels of stress.

MINIMUM QUALIFICATIONS:

Education and Experience:

High school diploma or equivalent with 1-3 years relevant work experience.

Necessary Special Requirements

PHYSICAL WORKING CONDITIONS:

This position requires mobility to work in a typical office setting. The applicant must have the ability to:

• Use standard office equipment.

• Sit at a desk for prolonged periods and work on a computer.

• Stand and/or walk occasionally to frequently.

• Read printed materials and computer screens.

• Communicate in person, by e-mail, video, or over the phone.

• Lift up to 25 pounds at times.

NOTES:

• FLSA: Exempt

• Employment is "at will" and subject to a background check.

• This position is a State of Wyoming employee. In addition to an annual salary, employees of the Wyoming Judicial Branch receive a generous benefits package including the State of Wyoming retirement pension plan and 457 Deferred Comp plan; affordable health insurance package including health, dental, life, vision, disability insurance, ambulance coverage, and Employee Assistance Program; paid annual, sick and holiday leave, and much more.

Supplemental Information

HOW TO APPLY:

Interested applicants must submit a cover letter, resume, and completed application for consideration. Click here to complete the application process online. The Branch also accepts email and mail submissions. Please use the downloadable application and return the completed form along with a cover letter and resume to:

Wyoming Supreme Court,

Attn: Human Resources Manager, 2301 Capitol Avenue,

Cheyenne, WY 82002

OR

Email to breedy@courts.state.wy.us.

Veterans: If you are a United States Armed Forces veteran or the spouse of a veteran who was married to that veteran at the time of that person's death and receive survivor benefits, to receive veteran's preference under Wyo. Stat. Section 19-14-102, you must complete the Veteran's Preference section of the Wyoming Judicial Branch At-Will Employment Application and attach a Form DD214 to the application.

The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.