Program Specialist VWork involves planning and budgeting, and analyzing user requirements, procedures, and problems to automate processing or to improve existing systems. Responsible for interfacing between United States Department of Agriculture (USDA), agency and program staff regarding various functions surrounding technology projects and approvals. Provides consultative services and performs highly advanced technical assistance and technical consultative work related to division's compliance with local legislative requirements as well as those of the United States Department of Agriculture (USDA) as they relate to the WIC program. Provides highly specialized strategic planning, research, and implementation planning functions for WIC. Provides consultative services and performs highly advanced technical assistance and technical consultative work related to division's contracts and fiscal management. Serves as program information coordinator and liaison. Responsible for cross-functional communication planning and implementation. Essential Job Functions:
30% -Researches and identifies specific technical requirements to support needed system/business process improvements. Researches, identifies, and interprets specifications to outside parties. Administers contract taking a lead role in review of contractor deliverables, obtaining necessary approvals, and authorizing invoices for payment. Consults and coordinates with appropriate program staff and HHSC information technology staff. Assures all work is done in accordance with HHSC requirements. Serves as program information coordinator and liaison. Drafts purchase approval requests to USDA and provides regular updates and reports. Coordinates and drafts action memos and formal communications with HHS technology resources. Acts as liaison with finance to create purchase requests. Responsible for cross-functional communication, planning and implementation20% - Analyzes existing business processes, equipment and inventory. In coordination with HHSC application development and IT operations, coordinates and manages technology assets including hardware and software. Provides program level quality assurance for allocated technology costs. Devises new or revises old methods that will more effectively meet the requirements of the business processes. Participates in system development activities (defines business process, requirements, and design) to meet business needs. Coordinates meetings.20% - For budgeting and planning purposes, tracks WIC technology obligations and expenditures throughout the year. Works with department and agency staff from other programs, WIC Local Agency Directors and other senior staff in the development of technology solutions for the WIC program and assures compliance with State and Federal/USDA regulations. Oversees preparation of management level reports and keeps supervisor and senior division staff apprised of purchasing progress, problem areas, and recommended solutions. Creates and maintains databases, spreadsheets, reports and graphs to track purchases and purchase status. Develops and implements effective techniques for evaluating business trends and resolving operational problems. Ensures quarterly, bi-annual, and ad-hoc requests and reporting of requested equipment and supplies are submitted in accordance with USDA regulations and within the appropriate time constraints. Monitors purchases to ensure they do not exceed local capital authority. Performs end-of-year reconciliation of purchases. Manages all WIC wireless telecom accounts. Tracks computer and technology asset schedule.20% - Serves as liaison with the Information Technology Section to ensure software and hardware support contracts and maintenance agreements are renewed in a timely manner. Researches products for solutions to ever-changing business needs and makes recommendations for new business processes in order to meet organizational goals. Ensures proper vetting of software and hardware purchases for WIC. 5% - Prepares grant applications, advance planning documents and project evaluations.5% - Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency's obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.Knowledge Skills Abilities:
N/AInitial Selection Criteria:
2 years' experience in contract administration 2 years' experience monitoring or authorizing or tracking payment of invoices2 years' experience reconciling costs
Experience drafting purchase approval requests
Experience documenting or revising business processes
Experience preparing reports
Preferred:Experience in HHSC Information Technology project approvals
Experience in state purchasing
Initial selection criteria must be clearly defined in the employment history section of the application. Information contained in an attached resume will not be considered.
The salary on this job posting reflects the minimum and maximum allowed, however, budget considerations often result in salary offers below the maximum of the posted range. All applicants chosen to participate in the interview process will be required to complete a skills test to demonstrate proficiencies and perspectives associated with this role at the time of the interview. Req #393051MOS Code:
Note: There may be no military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position.
All active duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information see the Texas State Auditor's Military Crosswalk at http://www.hr.sao.state.tx.us/Compensation/JobDescriptions.aspx.
HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work.
I-9 Form - Click here to download the I-9 form.
In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.
Texas Health & Human Services Commission