Major responsibilities of the position are listed below. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Other duties, assignments and specific projects may be assigned at the discretion of executive management.
Maintain and publish to the sales team, current sample request forms
Support the outside sales team in supplying, packaging and shipping samples of prototypes and current gifts to wholesale customers
Coordinate with kitchen for newly developed edible samples
Work closely with Merchant for new item and assortment launches to insure we have sales samples available according to the Wholesale calendar timeline -- both in mocks for structures and edibles. Packages up sales sample requests and review with management for submission to Merchant
Obtain, maintain and track sample inventory to insure availability as needed for sales requests
Work closely with order entry if production samples can be sent and provide information necessary to complete orders
Vet requests from other Departments for samples -- using the expiring product report to fill needs. For all other requests outside of this list, obtain permission from Inventory Planning and Management prior to requests going in.
Coordinates with Merchants and Product Development for new structures, gifts and new SKU's
Assign new UPC's as needed
Take photos of all custom and new gifts, ensuring there is a record of items sent out
Complete and submit Mock Requests forms on behalf of Wholesale Merchant or at the request of that individual
Responsible of completed mock from PD Team to Sample room
Coordinates all photography with the Studio. Outline needs, track progress, obtain final high-resolution photography, save to appropriate folders on shared drive. Rename all images to proper naming conventions
Reviews Company FTP site to make sure with each new item/season the most current images are uploaded for customers
Maintains UPC tracking spreadsheets; validate UPC's
Validate Carton Labeling UPC
Maintains repository for nutritional labels for all current items for Wholesale
Club and Custom Product Development
Works closely with Merchants and Management on needs for all trade shows throughout the year. Coordinates all packaging, displays, selling materials, edible products, sampling and logistics for fulfilling the needs and timing
This role is accountable for the management of the assigned trade show sample budget. Provides management and finance with monthly budget updates and recommends adjustments when/where necessary
Share Drive Folders
Creates and maintains all folders for UPCs, nutritional and images according to year/season
High school diploma or equivalent required
1-3+ years project coordination experience or production planning experience required
Working knowledge of MS Office Suite, including Word, Excel and Outlook.
SAP knowledge preferred.
Knowledge of raw materials, production processes, quality control, costs, and other techniques for maximizing the effective manufacture and distribution of goods.
Must possess exceptional organizational skills, with the ability to follow-up, perform multiple tasks in a fast paced environment, respond to changing priorities, and consistently meet deadlines with accurate and detailed results.
Critical thinking and creative problem-solving
Strong organizational skills
Critical attention to details
Outstanding written and verbal communication skills
Customer relationship and leadership skills
Able to sit for extended periods of time
Constant hand and wrist motion
Able to read small print at a close range on a computer screen
Able to lift up to 50lbs on an occasional basis
Able to work in demanding circumstances with multi-tasking ability
Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled