Weekend Receptionist HCC

Pruitthealth Augusta , GA 30903

Posted 3 weeks ago

JOB PURPOSE:

The duties and responsibilities include performing the day-to-day administrative secretarial and receptionist functions of the facility in accordance with current established procedures, and as directed by the Office Supervisor.

KEY RESPONSIBILITIES:

  • Answers incoming telephone calls and direct to appropriate person or department.

  • Maintains confidentiality of all pertinent personnel information in accordance with the Privacy Act, as well as established personnel policies governing the release of information.

  • Types documents, reports, letter, etc. at least 50 words per minute with high accuracy.

  • Remains at repetitious tasks for long periods of time while completing paperwork, etc.

  • Recognizes, respond to and/or report resident emergency situations immediately.

  • Maintains strict confidentiality on all facility data.

  • Communicates with and support residents, families, visitors, etc.

  • Maintains privacy of records, conditions and other information relating to residents, employees and facility.

  • Performs assigned tasks in accordance with policies and procedures, and as instructed by the Administrator.

  • Notifies supervisor of pending absence or tardiness within the time frame described in personnel handbook.

  • Operates copier, office machines, computer, etc., as directed.

  • Prepares and mail statements in accordance with established billing procedures.

  • Assists in preparing time cards and distributing payroll checks.

  • Maintains current file and listing of residents, emergency phone numbers of on-call personnel, key personnel, etc.

  • Greets visitors, guests, residents, sales people and others, and monitor or report suspicious persons or situations to the Administrator.

  • Receives, sorts and distributes mail as directed.

  • Refers difficult and conflicting interactions or situations to Administrator or appropriate department head.

  • Conducts annual salary and wage surveys and reports finding to the Administrator.

  • Assists in reporting complaints and grievances from residents, families, visitors and partners.

  • Assists with completing forms, reports, etc., that are not considered as essential functions.

  • Assists with supply inventory.

MINIMUM EDUCATION REQUIRED:

High school diploma or equivalent

MINIMUM EXPERIENCE REQUIRED:

At least six (6) months experience in payroll, insurance and/or clerical position.

MINIMUM LICENSURE/CERTIFICATION REQUIRED BY LAW:

None

ADDITIONAL QUALIFICATIONS: (Preferred qualifications)

Prefer two (2) years of experience in a payroll, insurance and/or clerical position.

Courses in payroll, bookkeeping, office procedures, and other related subjects.

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Weekend Receptionist HCC

Pruitthealth