Wdva Administrative Assistant 3, SSG Fox Suicide Prev. Grant Program, Full-Time - Project, Olympia

Administrative Assistant 3

Full-Time - Project

SSG Fox Suicide Prevention Grant Program

Olympia, Washington

WDVA is excited to announce we are hiring a full-time Administrative Assistant 3 in support of the Veteran Services, Counseling and Wellness Program at our Central Office in Olympia, Washington! This is a project position with an expected end date of September 31st, 2025.

The mission of the Veteran Services, Counseling and Wellness Program is to transform the lives of Veterans and their Families through growth and resilience-related experiences. This position works directly under the supervision of the Staff Sergeant (SSG) Fox Suicide Prevention Grant Program (SPGP) Manager, who oversees efforts to prevent Veteran and family suicide through upstream suicide prevention services, peer support, and case management.

The Administrative Assistant 3 routinely interacts with external partners, key stakeholders, program applicants, and program participants to support the administrative functions of the SSG Fox SPGP.

If you have experience in administrative or clerical work or have formal relevant education, we welcome you to apply and join our mission in "Serving Those Who Served!"

Please note: The expected hours for this position are 8:00 a.m. to 5:00 p.m., Monday through Friday in-office. Some evening and weekend work may be required to meet program needs. Time may be spent in other remote office locations at military installations, government agencies, or other private partners and occasional travel is required. An alternative work schedule and hybrid telework may be authorized based on mission requirements.

• Wages reflect pay increase effective July 1st, 2024*
• This position has been posted within the assigned pay range through Step L. Step M has not been published as this is considered the longevity step, in alignment with state HR compensation rules.

At the Washington State Department of Veterans Affairs (WDVA), we are passionate about our mission of "Serving Those Who Served." As a national leader in our advocacy for more than 500,000 Veterans and their family members, we strive to connect them to earned benefits as well as innovative programs focused on their overall health and wellness.  In addition, we provide critical community services through a variety of programs, and at our four State Veterans Homes located in Orting, Port Orchard, Spokane, and Walla Walla.  These locations provide Medicare and Medicaid nursing home care to Veterans, including, in some instances, their spouses, widows, or Gold Star Families.

Some of what you'll be doing:

• Coordinating office operations by maintaining the supervisor's calendar, making travel arrangements, and transcribing minutes.

• Creating agenda and meeting materials under the supervision of the SSG Fox SPGP Program Manager.

• Evaluating and monitoring program equipment, supplies, and furniture needs.

• Performing SSG Fox Grant Eligibility Review.

• Receiving and performing initial review of applications for completeness.

• Routing completed applications to the SSG Fox SPGP Program Manager.

• Initiating first contact with applicant via phone and gathering initial information to relay to the Program Manager.

• Disseminating communication form to SSG Fox participants to assess overall satisfaction with the program.

• Updating participant disposition within the Enterprise Veterans Case Management System.

• Pulling program progress and outcome data for internal and external reports.

• And more!

• Complete Position Description Available Upon Request.*

Required:

• High school diploma or GED.

• Three (3) years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work.

Please Note: Formal relevant education may be substituted year-for-year for experience.

Preferred/Desired:

• Bachelor's degree in business administration, public administration, or closely allied field from an institution whose accreditation is recognized by the U.S. Department of Education or the Council for Higher Education Accreditation or a foreign equivalent.

• Two (2) years of responsible office experience at the senior clerical level or higher.

• Knowledge of statewide governmental policies and operations and ability to abide by those policies and laws of the State of Washington.

• Proficiency in Microsoft Office, including Word, Excel, and Outlook.

• Prior service in the Armed Forces, Guard, or Reserves with combat experience.

• Experience working directly with Veterans and their Families or demonstrated competency with this population.

Special Requirements:

• Must be able pass a DSHS BCCU Background Check prior to beginning services and every two (2) years in accordance with WDVA Policy 615.000 Background Checks. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

• Must maintain regular and reliable attendance. In an emergency situation, employees may be asked to stay for an extended period of time and perform duties appropriate to the situation.

• Must successfully complete all requirements indicated in position description within mandated timeframes.

• Must have a valid driver's license.

• Candidates who are offered a job with WDVA must possess work authorization which does not require sponsorship by the employer for a visa now or in the future.

Application Process:  

Top candidates will be contacted directly to interview for this position. Because the selection will be based on information provided by you, it is in your best interest to identify the knowledge, skills and abilities that address the mandatory and desirable qualifications described below.

Please include the following documents with your application:
1.A letter of interest describing specific qualifications.
2.A current resume detailing applicable experience and education.

Finalists will be asked to provide a list of at least three professional references with current telephone numbers.

Other Information:

• This position is non-represented.

Applicants wishing to claim Veterans Preference should attach a copy of their DD-214 (Member 4 copy), NGB 22, or signed verification of service letter from the United States Department of Veterans Affairs to their application. Please blackout any personally identifiable data such as social security numbers. For further information please contact us at: recruiters@dva.wa.gov.

Diversity, Equity, and Inclusion Employer

Here at YOUR Washington Department of Veterans Affairs our employees come from all walks of life. We strive to hire great people from a wide variety of backgrounds. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or Veteran status.

We believe in the importance of recognizing the value each of us contribute to the success of the mission of the agency. Having a diverse workforce is this agency's greatest resource of strength and knowledge. It is through the combination of talents and abilities that we can pursue finding effective measures on how we can provide the best customer service. We are committed to building a diverse and inclusive workplace for everyone.

The State of Washington is an equal opportunity employer. Persons with a disability who need assistance in the application process or testing process, or those needing this announcement in an alternative format, may call (360) 725-2183. TTY users should first call 711 to access the Washington Relay Service.

You are welcome to include the name and pronoun you would like to be referred to in your materials and we will honor this as you interact with our award-winning diverse and inclusive organization.

If you have any questions regarding this announcement, program, or the agency, please contact us at recruiters@dva.wa.gov.