Waterloo Public Library - Business Office Manager

Title: Business Office Manager

Salary Range: $63,250-$87,553

Department: Waterloo Public Library

Reports to: Library Director

FLSA Status:

Exempt

Definition:

To plan, supervise and oversee the Business Office of the Waterloo Public Library. Administers library finances including management of city funds, state funds, county funds and foundation funds. Functions as administrative liaison to Library Board of Trustees and other City departments. Directs daily operations of the library facility. The work is performed under the general direction of the Library Director but customarily and regularly exercises discretion and independent judgment.

Supervision Received and Exercised:

The work is performed under the general supervision of the Library Director. Considerable leeway is granted for the exercise of independent judgment and initiative. Directly supervises paraprofessional library staff.

Examples of Essential Duties and Responsibilities:

Essential duties and responsibilities may include, but are not limited to, the following:

• Provides administrative assistance to the Library Director

• Assists the Library Director with the development and administration of the library budget; prepares various reports regarding the library budget

• Develops and compiles financial and statistical reports by collecting, analyzing and summarizing information for the Board of Trustees and library managers

• Provides support to library staff; monitors and approves staff time cards for payroll using the city timekeeping system; audits staff benefits and balances them with the City HR department

• Schedules and supervises custodial staff

• Plans, coordinates, and monitors daily operations of the library facility; develops, implements and enforces internal library policies and procedures

• Collects daily receipts and balances with daily reports; prepares weekly deposits

• Liaison with the city building maintenance department

• Completes various annual reports for the State Library

• Participates in strategic planning to formulate goals and objectives for the library by gathering pertinent business, financial, service and operations information and identifying and evaluating trends and options

• Represents the library in discussions and negotiations with vendors and suppliers doing business with the library

• Collects, compiles and interprets technical data, reviews material on a variety of projects and presents facts and findings clearly and concisely to a supervisor, coworkers, or members of the public; prepares written reports, completes forms and performs required record keeping

• Have a thorough understanding of the mission, purpose, and policies of the library

• Attends and participates in professional group meetings

• Performs other duties as assigned

Required Ability to:

• Supervise, train and evaluate custodial staff

• Supervise assigned operations, services, programs and activities in the Waterloo Public Library

• Able to work both independently and as part of a team in a fast-paced work environment

• Possess good professional judgment, a willingness to learn, and a positive attitude

• Identify, prioritize, and respond to library issues, concerns and needs

• Develop and administer goals, objectives and procedures for the Business Office

• Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals

• Interpret and apply federal, state and local policies, laws, and regulations

• Communicate clearly and concisely, both orally and in writing

• Establish and maintain effective working relationships with those contacted in the course of work

• Follow all safety rules and regulations of the department to which assigned

• Follow a management philosophy that values problem solving and the development and maintaining good working relationships with other employees

• Be part of an organization that values service, people, integrity, responsibility, innovation and teamwork

Essential Physical Abilities:

The following physical abilities are required with or without reasonable accommodation:

• Sufficient personal mobility to sit, bend, stoop, reach, stand, push, pull as required

• Sufficient physical agility, strength and dexterity necessary to handle library materials up to 35 pounds

• Sufficient dexterity to use basic technology equipment, including a keyboard, mouse, and touchpad

• Sufficient functioning skills appropriate for a busy, fast-paced environment

Minimum Qualifications:

• Bachelor's degree in Business, Liberal Arts, or related field required

• Previous experience working with computers, networks, and internet required

• Previous accounting and budgeting experience required

• Some supervisory experience preferred

• Previous library experience preferred

• Previous experience working with the general public is preferred

• Proficiency in Spanish or French is beneficial, but not required

Work Schedule:

Hours are flexible according to library hours and work time required; may include evenings, weekend and/or holiday hours. May be required to attend meetings outside of normal business hours.

====================================================================

The above statements reflect characteristic duties and responsibilities of the position and are not intended to limit the organization's right to assign, direct and control duty assignments.

Submit letter of application and current resume to HireMe@waterloopubliclibrary.org

by 5:00PM, July 8, 2024.