Warehouse Sr Admin Assistant

Overview

Location: Plano TX

The Warehouse Sr. Admin Assistant will report into Warehouse SVP and provide additional support to the Warehouse VP.

Responsibilities

• Maintain calendars and travel itineraries Warehouse SVP and Warehouse VP

• Plan extensive domestic travel (and international) and ensure appropriate international travel visas are set up as needed

• Manage communications through phone, email and mail for Executives

• Manage, prepare and file all expense reports for Executives in proactive and timely fashion and ensure proper documentation

• Schedule large and small team meetings and off-sites including all logistics

• Provide critical coordination support for Warehouse team meetings and events

• Maintain organizational charts, phone lists, email distribution lists and other team information

• Interact frequently with PepsiCo Senior Executive Staff assistants as well as PepsiCo Executive Staff and external entities

• Support onboarding/offboarding of new team members, as needed

• Interface appropriately with internal and external clients and senior executives

Support ad hoc requests which vary in nature & frequency

• Order and maintain office equipment and supplies and manage department PCard, including monthly reconciliations

• Coordinate various training classes, including registration of participants, ordering materials, scheduling locations and tracking evaluations

• Maintain confidentiality and professionalism in the handling of sensitive and confidential information and documents, including HR transactions

Compensation and Benefits:

• The expected compensation range for this position is between $50,600 - $75,950 based on a full-time schedule.

Location, confirmed job-related skills and experience will be considered in setting actual starting salary.

• Paid time off subject to eligibility, including paid parental leave, vacation, sick, and bereavement.

• In addition to salary, PepsiCo offers a comprehensive benefits package to support our employees and their families, subject to elections and eligibility: Medical, Dental, Vision, Disability, Health and Dependent Care Reimbursement Accounts, Employee Assistance Program (EAP), Insurance (Accident, Group Legal, Life), Defined Contribution Retirement Plan.

Qualifications

• Strong organizational skills

• Strong verbal and written communication skills, will need to interact with multiple levels of management and leaders (both internally and externally)

• Ability to function well in a team environment, display professional maturity and interact with all levels of management

• Effective communication and collaboration skills

• Ability to work on confidential projects and matters, as needed with minimal direction and an appropriate sense of urgency

• Excellent follow-up skills

• Self-motivated, pro-active team player a must

• Ability to manage multiple tasks

• High level of Proficiency in Microsoft Outlook, Microsoft Word, PowerPoint, and Excel, with the ability to quickly learn and develop proficiency in various in-house software applications

• Mastery of business technology (e.g., telepresence (Zoom), SAP/Oracle, Microsoft Teams, Sharepoint, etc.)

• Proven track record of supporting executives or other senior leaders as well as managing multiple and competing priorities

• Willingness to learn new software as needed

• Experience in prioritizing work and managing expectations with senior leaders

• Experience in supporting multiple managers

• Time management skills are critical as well as setting up and maintaining an annual calendar of key meetings

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.

PepsiCo is an Equal Opportunity Employer: Female / Minority / Disability / Protected Veteran / Sexual Orientation / Gender Identity

If you'd like more information about your EEO rights as an applicant under the law, please download the available EEO is the Law & EEO is the Law Supplement documents. View PepsiCo EEO Policy.

Please view our Pay Transparency Statement