Volunteer Services Coord IV

Texas Health & Human Services Commission Lubbock , TX 79401

Posted 2 months ago

The Foster Grandparent Program (FGP) Volunteer Services Coordinator (VSC) IV position involvesoverseeing, evaluating and promoting the volunteer services program at daycares, independent school districts, juvenile detention centers and other volunteer service sites to achieve maximum benefit for children and youth through careful recruiting and matching of Foster Grandparent Volunteers to volunteer sites and maintaining close supervision of volunteers. Staff orient and train volunteers in accordance with the FGP Volunteer Services Handbook, promote cooperation between volunteers and staff within the working environment and develop volunteer and aging specific in-service materials and make training available to all volunteers on a monthly basis.

Individuals in this position plan and assign the work of 25-50 volunteers per service area, oversee and evaluate their performance and effectiveness and provide corrective action, as appropriate.VSCs also maintain and update all required records, files and the volunteer database with information to include volunteer schedules, mileage, stipends and other program requirements. Staff analyze and provide database information for scheduled bi-monthly, monthly, quarterly and annual reports and audits. Staff work with local, state and national groups involved in volunteer service, oversee community relations and volunteer outreach events. VSCs oversee the preparation and coordination of educational and training materials as well as analyze reports on volunteer services and budgets in compliance with federal grant requirements.Essential Job Functions:

Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned.EJF1 - Develops a volunteer recruitment and retention plan based on federal grant requirements; recruits community volunteers in accordance with the recruitment plan; fully screens and processes volunteer applicants; interviews, selects, and assigns Foster Grandparent volunteers; and develops job descriptions, agreements, and outlines responsibilities and obligations of volunteers. (30%)EJF2 - Manages the Foster Grandparent Program at daycares, independent school districts, juvenile detention centers, and other volunteer service sites; achieves maximum benefit for children and youth through careful recruiting and matching of Foster Grandparent Volunteers to volunteer sites and maintaining close supervision of volunteers. (25%)EJF3 - Orients and trains volunteers in accordance with the FGP Volunteer Services Procedural Manual; promotes cooperation between volunteers and staff within the working environment; develops volunteer and aging specific in-service materials and makes such training available to all volunteers on a monthly basis; supervises and evaluates the performance of volunteers and provides correctiveaction as warranted. (15%)EJF4 - Provides administrative direction and guidance to the FGP by facilitating meetings, activities,and projects, developing membership, generating funds and resources; recording and acknowledgingcontributions, and managing reports, documentation and record keeping. Prepares budgets and monitors expenditures for volunteer programs. (15%)EJF5 - Maintains and updates all required records, files, and the volunteer database regarding volunteer schedules, mileage and stipends.

Analyzes and provides such information as needed for scheduled reports and audits. (10%)EJF6 - Leads the planning and coordination of volunteer recognition and appreciation events throughout the year. Completes required reporting for each project. Performs related duties as assigned. (5%)Knowledge Skills Abilities:


Knowledge of community resources and organizations, community engagement strategies and resource development practices.Knowledge of gerontology or issues facing aging adults.Skills in public speaking and providing effective presentations.Skills in communicating orally and in writing, working effectively with older adults and explainingpolicies and procedures.Skills in utilizing Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) to keep records and logs ofcoordinated services for volunteers and children served.Ability to oversee, evaluate and promote volunteer programs, including: developing in-service training,identifying resources beneficial to volunteer programs, organizing volunteer workloads, establishpriorities according to relative importance, set goals and manage time efficiently to ensure multipleassigned tasks are completed within required time-frames.Ability to work collaboratively with all stakeholders and maintain a professional, courteous demeanorand serve as a liaison and mediator between individuals and groups.Registration or Licensure

Requirements:

N/AInitial Selection Criteria:

Graduation from an accredited college or university with a bachelor's degree. Applicants without a degree may substitute a minimum of four years related work experience.

Experience in volunteer services work preferred. Experience in the use of standard office equipment and software including Word, PowerPoint, Excel, and Microsoft Outlook.Additional Information:

Salary Note: The salary offered will follow HHS starting salary guidelines which are typically made at or near the minimum of the salary range.

Applicants must pass a fingerprint criminal background check, a National Sex Offender Registry (NSOPW) check and a Client Abuse/Neglect Reporting System (CANRS) check. Applicants may not have a history of substantiated fraudulent activity against HHSC or any programs it administers. Applicants who have a non-fraud overpayment with an outstanding balance must agree to repay the overpayment balance as a condition of employment.

Note: There are no direct military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position. All active duty, reservists, guardsmen, and veterans are encouraged to apply. For more information see the Texas State Auditor's Military Crosswalk at http://www.hr.sao.state.tx.us/Compensation/JobDescriptions.aspx.Req ID: 393481MOS Code:

No direct military equivalent

HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work.

I-9 Form - Click here to download the I-9 form.

In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.



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Volunteer Services Coord IV

Texas Health & Human Services Commission