Volunteer Coordinator

There is currently one full-time vacancy in the Arts and Culture Department for the Mesa Arts Center Assignment.  This recruitment will also be used to create a Citywide list to fill future vacancies and position types (non-benefited and/or grant-funded positions are considered at-will positions). 

First review of applications will be Monday, February 24, 2025.

A Volunteer Coordinator is a professional classification with responsibility for planning, developing, coordinating, and implementing a large and comprehensive volunteer program or programs (200+ volunteers) for a department or unit of the City.  Incumbents in this class manage all aspects of a volunteer program(s).  Specific duties performed include:  recruiting, selecting, training, and directly and indirectly supervising a large number of volunteers for one or a variety of volunteer programs; ensuring proper placement of volunteers; overseeing and participating in the development of volunteer job descriptions and programs; assigning volunteer work assignments and projects; reviewing work products, methods, and procedures; developing policies and procedures; training other City staff on the supervision and management of volunteers; serving as liaison between volunteers and City staff; developing and maintaining a database of information on volunteer sources, volunteer participation, volunteer skills and performance, and volunteer assignments; tracking volunteer information (example:  preparing reports, analyzing data related to volunteer activities, determining effectiveness of the programs, etc.); preparing and monitoring program budget; developing and coordinating recognition activities for volunteers; and serving as liaison to publicize programs and recruit new projects.  This class may also supervise paraprofessional and clerical staff by assignment.  This class performs related duties as required. 

The Volunteer Coordinator class is distinguished from other classifications with elements of volunteer duties by having a full-range of responsibilities for a comprehensive volunteer program(s).  Work requires the use of initiative and independent judgment, and is reviewed by a supervisor through written reports and overall results achieved.  The classification has been designated as a non-classified, non-merit system, at-will position (Community Services Assignment).  This class is FLSA exempt-administrative. 

Mesa Arts Center Assignment:  The Volunteer Coordinator for the Mesa Arts Center (MAC) is responsible for supporting the MAC in establishing volunteer roles in support of our theaters, teaching artists, festivals and/or special events, campus tours, the Mesa Contemporary Arts Museum, and administrative volunteer functions.  The Volunteer Coordinator works collaboratively with managers in every division to support these areas by ensuring proper training and orientation for volunteers; establishing and maintaining working relationships with the volunteer base; being available to meet; and responding to communications in a timely manner.  The Volunteer Coordinator is also responsible for continuously finding opportunities to promote the volunteer program; recruit for volunteers; track key metrics for the volunteer division; manage volunteer appreciation events; and support the MAC's mission and vision.  This position will work Monday through Friday, and due to the nature of the MAC, may work some weekends and evenings. 

Please refer to the link below for the full job description and additional information regarding assignments, preferred qualifications, and essential functions. 

Employee Values:  All employees of the City of Mesa are expected to uphold and exhibit the City's shared employee values of Knowledge, Respect, and Integrity.

Minimum Qualifications Required.  Any combination of training, education, and experience equivalent to graduation from an accredited college or university with a Bachelor's Degree in Liberal Arts, Public Relations, Business or Public Administration, or a related field.  A minimum of two years of professional experience in the administration of a volunteer program. 

Special Requirements.  Must possess a valid Class D Arizona Driver's License by hire or promotion date, and have access to a personal vehicle on a regular basis in order to attend special events and meetings, make site visits, and conduct research in neighborhoods and project sites (AZ Museum of Natural History and Community Services Assignments).

Substance Abuse Testing.  Due to the safety and/or security sensitive nature of this classification, individuals shall be subject to pre-employment or pre-placement alcohol, drug and/or controlled substance testing as outlined in City policy and procedures (by assignment).

http://apps.mesaaz.gov/jobdescriptions/Documents/JobDescriptions/cs4525.pdf