Voluntary Services Assistant (Oa)

Department Of Veterans Affairs El Paso , TX 79910

Posted 2 months ago

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Duties

Summary

Incumbent reports to the Voluntary Service Officer at the El Paso VA Health Care System (HCS). The HCS has a VAVS committee which has 16 organizations represented & through their ability to bring in volunteers, gifts & donations, have significant influence in operations which necessitates the incumbent establish/maintain an effective relationship with their leadership; serves as the staff person responsible for providing essential administrative support within the local VAVS.

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Responsibilities

Duties include, but are not limited to:

  • Performing a wide variety of administrative tasks associated with maintaining and supporting the work performed within the Voluntary Service.

  • Acting as the primary liaison between the Service and administrative offices outside the local organization.

  • Assisting Voluntary Service management in the administrative functions within Voluntary Service.

  • Performing a full range of administrative duties in support of the Service such as greeting potential walk-in volunteers, informing them of volunteer opportunities and processing new volunteers.

  • Completing background checks on volunteers, photo ID's of volunteers, data compilation, volunteer chart management and report preparation.

  • Preparing correspondence and reports including statistical program data, briefings, reports, center policy memorandums, handbooks, thank you letters, invitations for events and posters.

  • Serving as recorder and coordinator for various committees.

  • Transcribing minutes for each committee, tracking actions Items and distributing signed minutes to members.

  • Maintaining and ensuring accuracy of all personnel folders on all volunteers.

  • Utilizing a PC for a significant amount of the time.

  • Performing other duties as assigned.

Work Schedule: Monday thru Friday 8:00 a.m. to 4:45 p.m.

Telework: Not available

Virtual: This is not a virtual position.

Position Description/PD#: Voluntary Services Assistant (OA)/PD756-80144-O

Relocation/Recruitment Incentives: Not authorized

Financial Disclosure Report: Not required

This is a Bargaining Unit position.

Travel Required

Not required

Supervisory status

No

Promotion Potential

None

  • Job family (Series)

0303 Miscellaneous Clerk And Assistant

  • Requirements

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Requirements

Conditions of Employment

  • You must be a U.S. Citizen to apply for this job

  • Selective Service Registration is required for males born after 12/31/1959

  • You may be required to serve a probationary period

  • Subject to background/security investigation

  • Selected applicants will be required to complete an online onboarding process

  • Proficiency Requirement: In addition to meeting experience or education requirements, applicants must show possession of the following skill: typing 40 words per minute.

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/18/2020.

You may qualify based on your experience and/or education as described below:

  • Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-04 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: administrative duties supporting a service; providing program support functions for special events; maintaining and ensuring accuracy of all personnel folders; maintaining General Post account and reconciling with fiscal service and planning and conducting routine programs and facility tours. OR,
  • Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have possess 4 years of education above high school. This education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university. OR,
  • Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education as described above.

Proficiency Requirement: In addition to meeting experience or education requirements, applicants must show possession of the following skill: typing 40 words per minute.

You will be rated on the following Competencies for this position:

  • Administration and Management

  • Attention to Detail

  • Decision Making

  • Financial Management

  • Interpersonal Skills

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements:: The work is sedentary. Some work may require movement between offices, hospitals, warehouses, and similar areas for meetings and to conduct work. Work may also require walking/standing, in conjunctions with travel to and attendance at meetings and/or conferences away from the work site. Incumbent may carry and lift light items weighing less than 15 pounds.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

NOTE: If your school has changed names, or is no longer in existence, you must provide this information in your application.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

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Voluntary Services Assistant (Oa)

Department Of Veterans Affairs