Veterinary Health Medical Records Manager (Full Time)

VETERINARY HEALTH MEDICAL RECORDS MANAGER (FULL TIME)

DEPARTMENT

Veterinary Health

CLASSIFICATION

Non-Exempt

REPORTS TO

Veterinary Health Hospital Manager

DIRECT REPORTS

N/A

STARTING PAY $17.50/Hour

POSITION DESCRIPTION:

The Veterinary Health Medical Records Manager primary duties include recording daily medical and laboratory records into the Zoological Information Management System (ZIMS) and related record keeping modules, placing orders for office supplies, maintaining multiple digital logbooks, collaborating with the registrar team, and forwarding legal documents to appropriate entities. This position will also perform work assignments involving the daily care of hospitalized/quarantine animals as coverage when the designated Veterinary Health Animal Care Specialist is unavailable.

POSITION DUTIES & ESSENTIAL FUNCTIONS:

Duties

Percentage

Responsible for the daily medical records of animals at the Zoo & Aquarium, including:

• Ensure daily medical/ anesthetic and laboratory results are entered into ZIMS and physical copies are filed.

• Track & log microchip numbers and identification

• Maintain & update all procedural forms.

• Assist in medical record keeping for various research projects and results.

• Communicate with Registrars in relation to animal acquisitions/disposition.

• Provide input on animal husbandry, enrichment, and operant conditioning within Veterinary Health.

• Prepare, share, and create permanent medical records of any animals being transferred.

• Maintain / update manuals and computerized systems containing animal information and sample logs.

• Collaborate with docents or volunteers for record entry and filing assistance as needed.

• Ensures maintenance and quality of all veterinary health records and collaborates with the Zoo & Aquarium's registrars coordinating accurate records.

70%

Responsible for maintenance of Veterinary Health Center's enclosure, service and holding areas on designated days, including:

• Daily cleaning and disinfecting enclosures, service and holding areas including Veterinary Health kitchen and food storage in accordance with USDA, AZA, AAZV, and other industry standard guidelines.

• Reporting injuries, irregular behavior, death or birth of hospitalized/quarantined animals to veterinarians at time of observation.

• Preparing diets and administering oral and topical medications for hospitalized/quarantined animals on designated days.

• Maintaining daily reports and diet records of quarantined/hospitalized animals on designated days.

• Maintaining in-house freshwater aquariums

• Performing minor repairs and improvements of enclosures under supervision.

• Reporting maintenance issues and potential safety hazards to supervisor.

• Occasionally assisting with moving, capturing and restraining animals.

• Occasionally assist with in-house veterinary health procedures.

30%

• This position may at times be requested to perform other duties or special projects as assigned, which are in the best interest of the Kansas City Zoo & Aquarium.

• All employees must be able to perform the essential functions of this position satisfactorily and, upon request, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

MINIMUM QUALIFICATIONS:

• EDUCATION & FORMAL TRAINING:

• Bachelor's degree in biological science or closely related field.

• Strong computer skills, including Microsoft Office and ZIMS software, required.

• Previous zookeeper experience preferred.

• Strong verbal and written communication skills including knowledge of general zoological nomenclature and veterinary terminology.

• OTHER MINIMUM REQUIREMENTS:

• Must have valid driver's license.

• Must have or be able to obtain negative TB test.

• Must be able to move up to 75 pounds with or without assistance. Assistance depending upon task or role.

• Must be able to work a flexible schedule, including weekends, holidays, and evening hours, in all weather extremes.

• Must pass a background and drug screening.