Veterans Services Administrative Assistant

JOB SUMMARY

Reporting to the Director of Veteran Services, this position is responsible for assisting and providing quality clerical support functioning as a receptionist and performing related duties assigned. The incumbent is also responsible for providing administrative and clerical support to others to maintain an efficient office environment.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Provide clerical support to the Program Director of Veteran Services
• Prepare, manipulate, and manage extensive databases. Retrieves information when requested.
• Faxes, scans, and copies documents
• Maintains office filing and storage systems.
• Record and maintain physical and electronic documents.
• Assists with preparing project-related reports, manuscripts, and presentations.
• Verifies the accuracy and validity of data.
• Perform related duties as assigned.

ADDITIONAL DUTIES AND RESPONSIBILITIES (Non-essential)

• Adhere to the designated dress code as stipulated for the specific role.

SUPERVISORY DUTIES:

• None

KEY CONTACTS

• None

KNOWLEDGE, SKILLS AND ABILITIES:

This position requires knowledge, skills and abilities equivalent to:

• A high school diploma or general equivalency diploma (GED) is required. Business college training is strongly preferred.
• Competent computer skills, including MS Office, and knowledge of office equipment is required.
• Proficient verbal and written communication skills
• Organizational, planning, work management, and prioritizing skills required.
• Problem-solving ability, attention to detail, accuracy, flexibility, and reliability required.
• Documented, verifiable office experience is strongly preferred.
• Must be at least 21 years of age or older when the offer of employment is made.
• Must be able to pass all required compliance checks and criminal history investigations, including offenses as described in R.S. 40:1300.53, pursuant to the statutory revision authority of the Louisiana State Law Institute.

Equal Opportunity Employer, including disabled and veterans.