Sorry, this job is no longer accepting applications. See below for more jobs that match what you’re looking for!

Vessel Operations Administrative Assistant

Expired Job

Matson Inc Oakland , CA 94604

Posted 3 months ago

The Vessel Operations Administrative Assistant is responsible for maintaining high level administrative support for the following departments - vessel operations, offshore labor relations, marine personnel, purchasing and Matson's U.S. Maritime Administration Ready Reserve Force ship management program. This position is responsible for supporting two (2) vice presidents and five (5) managers. Major responsibilities of the position include:

  • Provide administrative support and assistance for high level company executives and managers.

  • Compile and file required state and federal reports, as well as prepare and compile reports for Matson's Audit Department.

  • Maintain procedure records and archives for 15 fully operating vessels and 3 reduced operating MARAD vessels; review USCG documents for completeness

  • Coordinate and organize trainings, including managing bid processes for the annual Senior Officer Training Seminar.

  • Coordinate vessel ETA and ETD with union halls for required night mates and night engineers

  • Assign and maintain weekend duty schedules

  • Work with RRF Port Engineers to coordinate weekly vessel status / readiness status report for MARAD and Matson's program director

  • Assist with MARAD RRF program reporting, document management and deliverable requirements as required

  • Provide vessel crewing support and assist as crewing department back up as required

  • Manage high volume of vessel operations vendor invoices (80+ per week), coordinating review & approval by responsible manager, reconcile as needed, researching proper coding with accountants and facilitate timely submission/payment by AP

  • Maintain electronic archives for incoming vessel management reports.

  • Oversee the budget and handle procurement of office supplies.

  • Complete department expense reports.

  • Assist with the review and editing of written documents and presentations for executive level staff.

Essential Skills and Experience

  • Bachelor's degree or equivalent work experience required

  • Prior experience as an administrative assistant or similar position.

  • Advanced Microsoft Word, Excel, Outlook, PowerPoint, PDF Architect software skills

  • Excellent oral and written communication skills

  • Tactful, diplomatic communication skills with peers and supervisors, as well as government agencies, vessel crew and union representatives

  • Experience ordering and maintaining general office equipment

  • Ability to multi-task/triage projects and juggle multiple deadlines.

Matson is an equal opportunity employer.

See if you are a match!

See how well your resume matches up to this job - upload your resume now.

Find your dream job anywhere
with the LiveCareer app.
Download the
LiveCareer app and find
your dream job anywhere

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Sr Administrative Assistant


Posted 2 days ago

VIEW JOBS 9/20/2018 12:00:00 AM 2018-12-19T00:00 OfficeTeam has an immediate need for a Sr. Administrative Assistant for a well established Benefit Administration Organization! The Sr. Administrative Assistant will be responsible for the review of employee benefits and performing tasks to update and make changes according to the different plans the candidate would be eligible for. This Sr. Administrative Assistant should have some understanding of Payroll and manual calculation experience. Responsibilities: Data entry Performing calculations for payroll and benefits Providing customer service Other projects as assigned Requirements Requirements: Math oriented ? We will need this individual to be able to process calculations. Excellent multitasking skills! Intermediate skill level with Microsoft Word/Excel is a MUST Ability to follow directions and learn quickly A positive attitude! A self-starter with a good work ethic If you're mathematically-minded and excellent at multitasking, this may be the position for you! Submit your resume to for immediate consideration! Employment Type: Temporary Officeteam Oakland CA

Vessel Operations Administrative Assistant

Expired Job

Matson Inc