Venue 1842 Events Assistant PT

Position Summary

The purpose of this position is to assist the Venue 1842 team with planning and coordinating rentals and assist with the City's special events and festivals. This position will assist with coordinating facility rentals, vendors, contractors, and musicians, work crews, employing industry best practices, utilizing excellent customer service skills, and facilitation of premier programs. This position requires creativity, organization, teamwork, and initiative.

Essential Job Functions

• Assisting team with preparation and execution of rentals and events at Venue 1842.

• Assist in setting up and tearing down of rentals and events.

• Assist with citywide special events and festivals as needed.

• Be aware of rental schedule and facility activity.

• Assist with event logistics.

• Enforce policies and procedures related to rentals and programs.

• Organize event documentation.

• Organize and review vender contracts.

• Assists with purchasing, taking inventory, and organizing supplies used for rentals and events.

• Assists with materials and signage needed for rental and event production, which may assisting in the creation of signage and working with sign vendor.

• Maintain accurate databases and ?les for rentals and events and perform a variety of administrative activities.

• Works in a fast-paced, multi-tasked environment.

• Utilizes exceptional customer service skills while providing a safe environment at rentals and events.

Education and Experience

• Work requires knowledge necessary to understand basic operational, technical, or office processes.

• High school or equivalency or relevant experience working with special events and festivals.

• Experience working in a fast-paced, ?exible environment is preferred.

• Experience with ActiveNet software preferred.

• Employment is conditional upon successful completion of a criminal background check, drug/alcohol test and a motor vehicle history review.

Knowledge, Skills and Abilities

• Knowledge of basic o?ce and business procedures, city policies, and rules and regulations.

• Ability to work with a variety of people is a fast-paced, ?exible environment.

• Ability to organize and coordinate diverse types of rentals and events, enforce policies and procedures, and make mature judgments.

• Have regular and punctual attendance.

• Willingness to physically participate in the setup and tear down of rentals and events.

• Knowledge of writing and design principles.

• Decisions regarding implementation of policies may be made.

• Evaluates customer satisfaction and utilizes resources to continuously improve customer satisfaction.

• Contacts may involve stressful, negative interactions with the public requiring high levels of tact and the ability to respond to aggressive interpersonal interactions.

• This position normally performs the job according to his or her judgment with limited supervisory guidance.