The Vendor Management Coordinator role is primarily responsible for managing and maintaining a high quality, compliant and best-in-class vendor master file in the University's system of record for vendor data which is currently the Kuali Financial System (KFS). This position interacts with procurement staff and management, university administration, campus customers, Accounts Payable, suppliers and other stakeholders to gather, evaluate, maintain and update all required vendor data.
The individual in this position combines vendor data management experience and the use of vendor management tools such as the IRS On-Line Taxpayer Identification Number (TIN) Matching Program and W9 management process.
This role performs a variety of activities including review and approval of new vendor record requests, confirming vendor data provided, ensuring that vendors are not duplicated in the database, working with others to cleanse and update the database ensuring accuracy of data, researching and confirming requests to changes in vendor data for fraud prevention, confirming the status of minority and small business suppliers and ensuring they are properly coded, performing periodic vendor analyses to make culling determinations, and continuously exploring ways to improve the efficiency of adding and maintaining vendors, contributing to solution implementation allowing for improved capture of vendor data leading to a high confidence in data integrity and reporting accuracy.
Responsible for sharing information regarding the importance of vendor data accuracy and assisting in the training of Procurement staff and others regarding the process of adding and maintaining a compliant vendor file.
University Of Maryland