Vendor Maintenance Analyst (Cvg)

Title: Vendor Maintenance Analyst (CVG)

State Role Title: Financial Services Specialist II

Hiring Range: $56,051 - $62,000

Pay Band: 5

Agency: Department of Accounts

Location: JAMES MONROE BUILDING 101 North 14th Street Richmond, VA 23219

Agency Website: https://doa.virginia.gov/

Recruitment Type: General Public - G

This position has a hybrid work schedule with three days per week working in the office in downtown Richmond, VA.

The Compliance Oversight & Federal Reporting division in the Department of Accounts (DOA) is seeking a qualified individual to support the Commonwealth Vendor Group (CVG) unit as a Vendor Maintenance Analyst.

DOA's mission is to provide a uniform system of accounting, financial reporting, and internal control adequate to protect and account for the Commonwealth's financial resources, while supporting and enhancing the recognition of Virginia as the best managed state in the union.

Job Duties

Ensures compliance with all applicable vendor maintenance policies and procedures for the Commonwealth Vendor Group (CVG) under the Assistant Director for Compliance Oversight and Federal Reporting. Enters, updates, and reviews fiscal vendors in Cardinal; reviews and approves procurement vendors from the eVA Vendor Interface; collects, files, and documents the collection of Form W-9 for vendors; maintains the accuracy of 1099 reporting data on vendors; reviews and updates procurement vendor data from the eVA Error Log; conducts ad hoc quality assurance reviews of vendor data in Cardinal; assists with managing the CVG email account and responds to hotline calls; responds to vendor inquiries, providing timely and accurate information; assists agencies with vendor-related 1099 issues; provides assistance in updating and/or developing training modules and job aids for all CVG and Vendor Maintenance areas; and develops and updates policies related to CVG.

Minimum Qualifications

Knowledge of advanced project management techniques, data collection and analysis. Knowledge of government financial practices including vendor data management; government purchasing policies and procedures; and eVA and its functionality.

Ability to analyze data, make recommendations, and report findings; establish and maintain strong working relationship with customers; and work independently in a professional manner in fast-paced environment.

Additional Considerations

Experience in vendor maintenance, procurement, customer service, or a related field preferred. Experience with Oracle PeopleSoft Financials applications, Enterprise Resource Planning (ERP) systems, and working in a shared services/internal service delivery role preferred. Experience with Cardinal, eVA procurement system, vendor database management, creating training materials, and developing procedures preferred.

Special Instructions

This position has a hybrid work schedule with three days per week working in the office in downtown Richmond, VA.

State applications for this position will only be accepted online through the State website.

You will be provided a confirmation of receipt when your application is submitted successfully. Please refer to "Your Application" in your account to check the status for this position.

Applicants requiring visa sponsorship need not apply. No faxed, mailed, or emailed applications will be accepted. Applications must be submitted online by 11:55 pm EST on the closing date for consideration.

DOA is an Equal Opportunity Employer, supports diversity in the workplace, and is certified as a Virginia Values Veterans employer. Veterans and individuals with disabilities are encouraged to apply.

All job offers will be contingent upon successful completion of reference checks and a criminal background check.

Contact Information

Name: Human Resources

Phone: (804) 225-3038

Email: humanresources@doa.virginia.gov

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.