Vendor Contract Specialist

Job Description

• General Summary

Under minimal supervision, the Vendor Contract Specialist is responsible for the oversight of all current provider and vendor contracts and agreements. Monitors all agreements, current and proposed, and ensures compliance with UMMS Corporate Contracting Policy. Works in collaboration with the Legal, Decision Support, Compliance, Ambulatory and UMMC Leadership to ensure all contracts and agreements are executed in accordance with UMMS policies and procedures. Maintains contracts within approved corporate software application (currently NTRACTS). The Vendor Contract Specialist functions as brand manager with oversight of retail vendors operating on-site at UMMC Campuses.

• Principal Responsibilities and Tasks

The following statements are intended to describe the general nature and level of work being performed by people assigned to this classification. These are not to be construed as an exhaustive list of all job duties performed by personnel so classified.

• Oversees vendor contracts to ensure Landlord compliance, vendor compliance, security, price competitiveness, utilization, and alignment with market trends.

• Monitors all agreements, current and proposed, and ensures that contracts are in compliance with the UMMS Corporate Contracting Policy.

• Prepare leases, lease abstracts, and lease summary schedules for tenants as directed.

• Reconcile monthly financial reports and processes payables, commissions, and rebates, and tracks rent/commission/fee collections.

• Reviews contracts on an ongoing basis and informs leadership of any concerns.

• Performs site inspections on onsite retail vendor operations for maintenance needs, safety hazards, regulatory and policy compliance, contract compliance, and customer satisfaction.

• Maintains contractual records and documentations such as receipt and control of all contract correspondence, customer contact information sheets, contractual changes, status reports and other documents for all projects.

• Manages contract records of executed contracts in UMMS contract repository to ensure compliance with UMMS Corporate Contracting Policy.

Company Description

Renowned as the academic flagship of the University of Maryland Medical System, our Magnet-designated facility is a nationally recognized, academic medical center with opportunities across the continuum of care. Come join UMMC and discover the atmosphere where talents and ideas come together to enhance patient care and advance the science of nursing. Located in downtown Baltimore near the Inner Harbor and Camden Yards, you won't find a more vibrant place to work!

Qualifications

III. Education and Experience

• Bachelor's Degree required, Master's degree preferred in Business, Hospitality, or related field, or equivalent combination of education and experience.

• Two years of related experience in contract management required. A background in food service management preferred. ServSafe certification preferred.

• High skill level in Excel, Word, PowerPoint; NTRACTS and/or similar CLM platform experience a plus.

• High proficiency level with spreadsheet applications.

• Advanced analytical, critical thinking and interpersonal skills.

IV. Knowledge, Skills and Abilities

• Demonstrated ability to work with professional, multi-disciplinary teams as a group leader as well as a participant.

• Demonstrated skills and experience in complex contract negotiations.

• Experience with analyzing bids, contracts, legal documents, RFP's and RFI's.

• Ability to analyze financial and operational data and develop plans for improvement.

• Experience with drafting contract documents from start to finish with legal and senior management review and approval.

• Ability to operate in a diverse environment with focus on customer service.

• Ability to demonstrate diplomacy in communication and conflict resolution techniques.

• Excellent verbal and written communication skills.

• Ability to effectively present information and respond professionally to questions from groups of managers, clients, customers, patients, and guests.

• Computer literacy skills required in Microsoft Word, Excel, Outlook and Power Point.

• Excellent organizational, analytical, and interpersonal skills.

• Ability to identify and communicate any Human Resources related issues that pertain to contract services.

Additional Information

All your information will be kept confidential according to EEO guidelines.