Vendor Clerk

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Responsible for performing clerical tasks as it relates to receiving, loading and validating vendor invoice file documents through an accounting procurement tool as well resolve where invoices need further action. Comfortable with high volume processing. Applies experience and skills to resolve non-routine and complex processing discrepancies within procedures and policies; discusses and escalates unique issues with Manager.

JOB RESPONSIBILITIES

• Responsible loading and validating vendor invoice file requests via an excel type template

• Ensuring proper information data fields and appropriate approvals are inputted

• Search invoices and/or flat files for any inconsistencies or errors and correct them based on policies/procedures

• Collaborate with vendors and/or buyers to resolve billing data inconsistencies and errors

• Inputs data and records, calculates invoice totals, and verifies details of transactions in automated systems

• Monitors departmental policies and procedures to ensure 100% compliance with SOX requirements

• Maintain clear communication via chat, phone, or email correspondence between team members and SCI departments as it relates to invoice resolution processing

• Quickly resolve buyer/vendor issues or concerns

• Provide support and training to new and existing users who experience issues with vendor requests

• Create and review reports to provide analysis of the status of invoices, processing or any ad-hoc requests

MINIMUM Requirements

Education

• High school diploma or equivalent

• Associate's degree in business or supply chain related specialty preferred

Experience

• 2 years' experience with supply chain or vendor billing/accounts payable

Knowledge, Skills and Abilities

• Professional verbal and written communication skills

• Intermediate experience with Microsoft Office products, such as Word, Excel, PowerPoint and Outlook

• Detail-oriented skills with the ability to note errors and review multiple line items for accuracy

• Demonstrated experience successfully and tactfully handling customer inquiries

• Demonstrated ability to think critically in a multi-paced environment

• Ability to self-manage workload to meet expectations and service level agreements

• Comfortable with high volume processing

• Ability to work independently and prioritize tasks

• Strong analytic abilities

• Ability to work occasional overtime as the need arises

Work CONDITIONS

Work Environment

• Work indoors during all seasons

• Standard business attire required

Work Postures

• Sitting continuously for many hours per day, up to 6 hours per day

• Climbing stairs to access buildings occasionally

Physical Demands

• Physical effort requiring manual dexterity is required, includes paperwork, calculators, computers and phone usage

Work Hours

• Working beyond "standard" hours as the need arises

Postal Code: 77019

Category (Portal Searching): Logistics

Job Location: US-TX - Houston