V Dept Administrative Asst

MIT Lincoln Laboratory Lexington , MA 02421

Posted 3 weeks ago

Job Summary

V Department/Administrative Assistant will provide administrative support to the Human Resources Director and Assistant Director. Duties include drafting correspondence, preparing charts, graphics, and presentations, creating spreadsheets, electronic archiving of briefings, performing project based assignments, contributing to team based efforts, coordinating travel, answering telephones, receiving visitors, collecting/entering weekly timesheets and other duties in support of Human Resources office operations. Will coordinate department meetings, seminars, workshops, and other special events. Will frequently interact with employees, Laboratory management, Campus colleagues, and external agencies. Will require discretion and excellent judgment in dealing with a wide range of sensitive situations and matters of employee privacy. Must have demonstrated interpersonal and communication skills. Past experience working effectively at a senior level coordinating actions, meetings, and appointments. Will maintain files and records for legal agreements, contracts, and important Laboratory records. Ability to work successfully in a team environment is essential as is ability to work under pressure in a fast-paced, multi-faceted office.

Requirements

  • High school graduate or equivalent with a minimum of 7 years of complex administrative experience. BS degree and prior experience in Human Resources preferred.

  • Excellent oral and written communication/interpersonal skills, advanced proficiency with MS Office suite, and exemplary customer service skills are required.

  • Demonstrated attention to detail, initiative, diligence in seeing tasks to completion, and an ability to effectively problem solve are required skills for this role.

  • Experience in collecting/extracting data, charting, and performing basic data analysis in the preparation of graphs, charts, etc., is required.

  • Must be able to work effectively in a team-oriented environment. Proven ability to apply sound judgement and discretion in sensitive matters.

  • Strong organizational, prioritization and multi-tasking skills needed.

  • Practical experience with SAP to initiate and track purchases, computer based schedules and data base applications.

For Benefits Information, click http://hrweb.mit.edu/benefits

Selected candidate will be subject to a pre-employment background investigation and must be able to obtain and maintain a Secret level DoD security clearance.

MIT Lincoln Laboratory is an Equal Employment Opportunity (EEO) employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability status, or genetic information; U.S. citizenship is required.

Requisition ID: 30885

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V Dept Administrative Asst

MIT Lincoln Laboratory