UW South Madison Partnership Coordinator

Job Summary:

The UW-Madison South Madison Partnership (UWSMP) connects UW-Madison with the South Madison community and works to foster mutually beneficial partnerships that reflect community-identified priorities. The shared event and program space on South Park Street promotes an environment of belonging, access, and awareness of both community and university resources, and provides opportunities for building quality relationships.

The UWSMP Coordinator will work closely with the UWSMP Assistant Director to implement policies and ensure all community and campus partners are welcomed to the space and have a positive experience. The UWSMP Coordinator provides administrative and operational support to the staff and space.

Responsibilities include front desk reception, opening/closing the building, facilities support (e.g. tech, moving furniture), managing reservations, and building and space management. Work schedule includes some evening and weekend hours.

The UW South Madison Partnership actively seeks out diversity in our workplace. We strive to provide a safe, comfortable, and accepting atmosphere. We encourage individuals of all cultural and ethnic backgrounds to consider being a part of our team.

Responsibilities:

Provides administrative support for a department, group of professionals, or to the manager of a work group consisting of professional staff and subordinate supervisors in support of unit goals, under general supervision

• 20% Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
• 20% Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities
• 20% Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision
• 20% Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures
• 20% Supports the management and general upkeep of UWSMP facilities

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Education:

Required

H.S. Diploma or GED

Qualifications:

• Excellent organizational skills are required with attention to detail. Demonstrates thoroughness in accomplishing a task through concern for all the areas involved, no matter how small.

• Strong time management. Effectively and efficiently uses time and resources allocated to complete tasks; is punctual and meets deadlines; successfully prioritizes tasks to meet expectations.

• Strong interpersonal and human relationship skills. Establishes trust and mutual respect when relating to others. Ability to meet and deal effectively with people and maintain a good working relationship with students, co-workers, faculty, staff, administration, and the public.

• Exhibits strong cultural awareness, with prior experience working with diverse communities.

• Demonstrates professionalism, courtesy, and discretion in dealing with all levels of constituents.

• Must be comfortable and proficient using a computer, including calendar/scheduling programs.

• Flexibility to multi-task, work with frequent disruption, and adjust to changing schedules is required.

Work Schedule:

Work schedule will include some evening and weekend hours.

Work Type:

Full Time: 100%

This is an in-person position. Our office is located at 2238 S.

Park Street in Madison, WI. Free and accessible parking is available on-site.

We value work-life balance and new employees may use paid time off beginning on their first day of work, there is no waiting period, and UW-Madison offers up to six (6) weeks of paid parental leave.

Appointment Type, Duration:

Ongoing/Renewable

Salary:

Minimum $20.00 HOURLY

Depending on Qualifications

Our expected pay range for this position is $20-25 per hour. The actual pay rate will be determined based on the chosen candidate's qualifications.

This position offers a comprehensive benefits package, including generous paid time off, competitively priced insurance plans, tax-advantaged savings accounts, and participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund. Learn more at https://hr.wisc.edu/benefits/.

How to Apply:

Click the 'Apply Now' button above to begin. After creating a UW Jobs profile, you will be asked to upload a cover letter and resume highlighting your experience and skills as they relate to this position.

References will only be requested for finalists later in the hiring process.

Contact:

Kory Breuer

kory.breuer@wisc.edu

Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Official Title:

Administrative Assistant II(AD002)

Department(s):

A02-GENERAL SERVICES/A0223/STRATEGIC PARTNERS

Employment Class:

University Staff-Ongoing

Job Number:

301022-CP

The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, click here

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/

Employment may require a criminal background check. It may also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.