Utny Program Manager

Job Posting Title:

UTNY Program Manager

Hiring Department:

Moody College of Communication

Position Open To:

All Applicants

Weekly Scheduled Hours:

40

FLSA Status:

Exempt

Earliest Start Date:

Immediately

Position Duration:

Expected to Continue

Location:

NEW YORK, NY

Job Details:

Purpose

The purpose of this position is to provide program support to the University of Texas "Semester in New York" Program and the UTNY Center. This position will interact with program leadership, faculty, staff, students, and stakeholders utilizing a high degree of professionalism to help achieve the objectives of the UTNY Center and the University of Texas. The person in this role will be both a key industry liaison and a career coach, interacting with students directly to support them in their internship application process.

This position is located in New York City. Expected Start Date is 8/1/2024.

Responsibilities

• Evangelize the UTNY brand in NYC and serve as UTNY's primary liaison with local HR departments and hiring managers of companies interested in UTNY students for internships. Work to place students in internships. Maintain accurate records of internship placements each semester; evaluate trends in the internship market and make program recommendations based on findings. Work closely in conjunction with Moody College of Communication, McCombs Business School, College of Fine Arts, College of Liberal Arts and UTNY program leadership, to build and maintain the database(s) of internship opportunities available to UTNY students.

• Manage Office and Operations Coordinator on facility operations, budgeting, billing and supplies, and manage and train Student Success Coordinator, supervising these two UTNY staff members as direct reports. Master all operations policies and procedures.

• Work closely with Austin-based Senior Program Coordinator in recruiting and onboarding students to the UTNY program each semester, assisting with internship opportunities, collaborating on marketing ideas and planning and co-leading new student orientation sessions each semester.

• Teach and train students how to navigate their way through the competitive internship hiring process through a series of Webinars. Create go-to guides for students to use as references and meet with students one-on-one as career advisor. Monitor recruiting and interviewing trends to advise students. Coach students on how to advocate for themselves and create positive change. Coach partners on how to encourage students to get the most out of their internships and how to teach the students professional behaviors and actions. Facilitate coffee chats for students with professionals in their fields.

• Under the joint leadership of the Program Director and Executive Director, assist in the oversight and management of the UTNY Center. Ensure that all UT and UTNY policies and procedures are adhered to by staff, students and visitors to the Center, maintaining the Center as a safe environment for all. Serve as UTNY's Chief Safety Officer by mastering all student safety policies of The University of Texas at Austin, ensuring that the Center remains a safe environment. Work closely with the Program Director to conceive, plan, coordinate and execute the program's experiential leaning opportunities and speaker panels.

• Oversee annual UTNY Career Fair, bringing in partners and putting together operational event plans. Teach students how to prepare for a career fair, network and work a room full of professional recruiters.

• Other duties as assigned

Required Qualifications

Bachelor's degree, 5+ years of work or related experience within the corporate world and higher education. Experience using Microsoft Suite. Excellent interpersonal and analytical skills. Experience in human resources functions. Excellent decision-making and problem-solving experience. Demonstrate good customer service with both internal and external customers.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Experience working with college students. Experience with the University of Texas. Experience with New York City. 5+ years of managerial, recruitment or operational experience in relevant industries. Experience with educational technology (e.g., Canvas). Comfortable and confident with learning new technologies.

Salary Range

$80,000 + depending on qualifications

Working Conditions

In-person office environment. Lift and move standard office files and supplies. Wear appropriate office attire. Work hours may include occasional evenings, weekends and some holidays during peak periods to meet deadlines.

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. This position has the option to elect the Optional Retirement Program (ORP) instead of TRS, subject to the position being 40 hours per week and at least 135 days in length.

Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.