Utility Planner & Scheduler - City

City Of Oklahoma City, OK Oklahoma City , OK 73113

Posted 1 week ago

$31.05 - $47.45 Hourly

Note: The normal starting pay for this position is the minimum of the pay range listed above. A higher rate of pay may be considered, dependent on the qualifications and experience of the selected applicant and/or the City's step placement policy.

Note: This position is an overage. Funding for this position will be re-evaluated on a fiscal year basis.

Important Application Information: Completion of the supplemental questions is required. Applicant responses to supplemental questions must specifically answer the questions asked. Responses to supplemental questions must be supported by work history/information listed on the application/resume. Applications may not be reviewed if specific responses to supplemental questions have not been provided.

DEPARTMENTAL INFORMATION

The position works with the Hefner Water Plant maintenance supervisor to schedule maintenance work according to the maintenance supervisor's priorities. Working with the supervisor and using a work order software, this position creates new equipment, preventative maintenance work orders, and schedules.

JOB SUMMARY

This classification is located in the Water Quality Division of the Utilities Department within the City of Oklahoma City and is under the direction of an immediate supervisor. Utility Planner and Scheduler is a full-proficiency, para-professional classification responsible for applying knowledge of organizational and industry training requirements to work performed. The Utility Planner and Scheduler identifies and analyzes organizational training needs and designs, plans, and schedules training activities to fulfill those needs. This position is responsible for the efficient use of department resources by integrating and coordinating training plans, budgets, and schedules with operational activities, ensuring milestones and goals are met. Essential job functions include: creating routine to complex work schedules to determine scheduling sequence and lead time of each project or operation activity to meet forecasted master schedule; analyzing production specifications and training data; planning and scheduling workflow for each resource and/or operation according to previously established sequences and lead times; and planning sequences with other operations. The Utility Planner and Scheduler confers with department supervisors and management to determine status of projects and facilitate training completion according to schedule; alters schedules to meet unforeseen emergency situations; prepares training reports; may prepare standard lists of required materials, tools, and equipment used for training sessions; and may prepare purchase orders to obtain materials, tools, equipment and services. The employee collaborates with vendors and third-party training providers to plan and schedule employee participation in various training programs. The employee may provide functional supervision to nontechnical staff, with work products subject to review by a division manager or an immediate supervisor.

VETERANS PREFERENCE

Honorably discharged veterans of the United States Active Duty Armed Forces, National Guard, and Reserve Forces who are not currently employed full-time by the City of Oklahoma City and who meet the qualifications for the position shall be given preference. To receive preference, veterans must submit verification of honorable discharge from the United States military service (Department of Defense Form DD214 or NGB Form 22) prior to the closing date of the vacancy announcement.

JOB REQUIREMENTS

  • Knowledge of the assigned work unit.

  • Knowledge of and proficient with Microsoft Office products (Excel, Project, Word, etc.)

  • Skill in estimating materials, equipment, machinery and personnel costs.

  • Skill establishing projects timelines for material, equipment, machinery and personnel use.

  • Skill in devising solutions to planning problems.

  • Skill in retaining and recalling information.

  • Skill in conveying technical information verbally and in writing.

  • Skill in working projects through to completion within specified time periods.

  • Skill in relating to others with tact and diplomacy.

  • Skill in writing project specifications.

  • Skill in coordinating project activities.

  • Skill in establishing goals and objectives.

  • Ability to produce and track a budget and understand financial statements.

  • Ability to create and communicate assignment sheets.

  • Ability to follow direction.

  • Ability to work together with department and City staff and/or contract representatives.

  • Ability to communicate ideas, instructions, questions, problems, and solutions.

  • Ability to work independently.

  • Ability to travel.

  • Willingness to assume responsibility for decisions made and work performed.

DEPARTMENTAL PREFERENCES

  • Treatment maintenance experience.

COMPETENCIES

  • Execution and Results: (1) Sets well-defined and realistic goals and high standards of performance for self or self and others; (2) displays a high level of initiative, effort, and commitment toward performing work; (3) completes assignments in a thorough, accurate, and timely manner, and delivers results; (4) works with minimal supervision, is motivated to achieve, and demonstrates responsible behavior; (5) demonstrates understanding of all aspects of the job and application of accrued knowledge in carrying out duties and responsibilities; technical knowledge; skill in the techniques, equipment, procedures, and work required; (6) recognizes opportunities and takes action for improvement to programs, policies, procedures, practices, and processes; (7) understands and is able to apply the principles, methods, and tools of quality improvement; (8) collects, examines, analyzes, and interprets data from a variety of sources; (9) makes data-driven recommendations/decisions and achieves results; (10) effectively achieves results through others to achieve the Department or City's mission.

  • Judgment: (1) Plans, coordinates, and executes business functions efficiently, effectively, and in a fiscally responsible manner; (2) identifies risks and develops and implements measures to avoid, mitigate, or minimize those risks; (3) makes effective, timely, well-informed, objective, and transparent work-related decisions; (4) exhibits emotional maturity and stability, effectively manages conflict, and remains optimistic and calm during stressful situations; (5) uses resources effectively to achieve results aligned with organizational priorities; (6) applies understanding of financial management/budgeting principles to ensure decisions are fiscally sound and responsible and in accordance with policies, procedures, processes, rules, regulations, and laws; (7) makes business decisions that drive positive, fiscally responsible performance; (8) manages ambiguity, business insight, financial acumen, makes decisions using data and insight that achieves the best outcome for the department and City.

  • Teamwork/Team Oriented: (1) Recognizes, values, and leverages the ideas, opinions, and perspectives of others; (2) participates willingly and effectively as a team lead or team member; (3) builds consensus; fosters team commitment, spirit, pride, and trust; (4) collaborates with others to accomplish goals and objectives and achieve results; (5) expresses facts, ideas, messages, and information (technical and non-technical) to individuals or groups clearly, concisely, accurately, understandably, with honesty, tact, and diplomacy and in a manner that is appropriate for the intended audience; (6) actively listens, clarifies information as needed.

  • Customer Centric: (1) Demonstrates commitment to public service; (2) serves and satisfies internal and external customers in a timely and effective manner; (3) establishes, commits to, and maintains high standards for producing quality work products and being responsive to customers; (4) supports the Department/City's mission; develops and executes strategies with the customer in mind.

  • Strategic Thinking: (1) Thinks conceptually, imaginatively, and systematically; (2) envisions the future; (3) defines the vision, direction, and goals; (4) develops a road map for achievement; (5) anticipates change and plans for it; (6) considers long-term value and consequences; (7) influences others to achieve results; (8) understands where the organization is headed; knows the organization's mission and functions, and how its social, political, and technological systems work; (9) aligns business strategies to long-term success of the City; (10) sets the vision, direction and compelling course of action; (11) operates effectively within the systems, programs, policies, procedures, codes, ordinances, rules, and regulations of the organization; (12) knows industry and stays ahead of best practices; (13) understands the political environment, management priorities, staff roles and responsibilities, and grasps external factors impacting the organization; (14) identifies when issues need to be escalated to higher authorities and effectively alerts appropriate officials.

  • Leads Through Influence: (1) Persuades others; builds consensus through give and take; (2) gains cooperation from others to obtain information and accomplish goals; (3) works with others towards achieving agreements that may involve exchanging resources or resolving differences; (4) understands the concepts, practices, and techniques used to identify, engage, influence, and monitor relationships with individuals and groups connected to a work effort including those actively involved; (5) leads through influence over the process and its results, and those who have a vested interest in the outcome (positive or negative).

  • Commitment to Continuous Improvement: (1) Recognizes opportunities for improvement with regard to programs, policies, procedures, practices, and processes; (2) understands and is able to apply the principles, methods, and tools of quality improvement; (3) collects, examines, analyzes, and interprets data from a variety of sources; (4) makes data-driven recommendations/decisions and achieves results.

  • Agility: (1) Values collaboration, communication, and feedback and is flexible and open to new ideas; (2) learns rapidly and transforms learning into action; (3) examines processes and practices to perform work most effectively; (4) demonstrates courage and willingness to take calculated risks; (5) assesses readiness; proposes new approaches, methods, and technologies plans, implements, and evaluates change in a transparent, positive, and thoughtful manner; (6) exhibits emotional maturity and stability, effectively manages conflict, and remains optimistic and calm during stressful situations; (7) rapidly adapts to change and leads others through change, while producing tangible results and identifying new opportunities.

  • Talent Development: (1) Provides tools, materials, equipment, and resources; (2) provides performance feedback, coaching, mentoring, encouragement, and support; (3) discusses personal and professional goals; (4) provides formal and informal learning and development opportunities that support achievement of personal and professional goals; (5) attracts and develops talent; (6) manages performance throughout the department or City; (7) sets the leadership tone for area of responsibility. Note: This competency is not applicable for employees who are not supervisors.

  • Inclusive Leadership: (1) Fosters a diverse, equitable and inclusive workplace where individual differences are valued, and employees feel a sense of belonging; (2) seeks to know and learn about others; welcomes diversity in ideas, perspectives, and thoughts; understands and respects values, attitudes, and beliefs of others; (3) seeks to build diverse teams through inclusive hiring practices (ensures opportunity for individuals of all backgrounds and demonstrates a commitment to hiring the most qualified candidates); (4) cultivates engagement, team building, collaboration; (5) instills trust; (6) recognizes contributions and celebrates accomplishments; (7) promotes the advancement of all employees including those of marginalized identities (e.g., coaching, mentoring, providing personal and professional development opportunities); (8) actively participates in and encourages others to participate in diversity and inclusion programming and/or training; (9) strategically integrates inclusion into business practices and decisions; (10) demonstrates respect, inclusiveness, understanding, tact, diplomacy, and professionalism in developing and maintaining effective working relationships with others; (11) effectively manages one's own feelings and emotions; (12) builds diverse teams, promotes advancement of marginalized employees, participates and encourages participation of I&D initiatives. Note: This competency is not applicable for employees who are not supervisors.

WORKING CONDITIONS

  • Outside frequently; exposed to heat, cold, humidity, rain, etc.

  • Subject to exposure to moving parts from machinery, power tools, and vehicles in motion.

  • Subject to exposure to intermittent or continued loud and incessant noises caused by machinery and construction equipment.

  • Subject to exposure to large amounts of dust.

  • Subject to exposure to varying amounts of noxious odors.

  • Subject to frequent local travel.

  • Subject to moving, walking, standing, kneeling, or crouching on narrow, uneven, irregular, or slippery surfaces.

  • Subject to going up or down ladders, stairs, scaffolding, ramps, poles or other objects.

  • Occasionally required to work beyond normal working hours.

Note: Typical City employee working hours are 8:00 a.m. to 5:00 p.m., Monday through Friday. However, working hours vary (may require work to begin before 8:00 a.m. and/or end beyond 5:00 p.m., and/or may require work on weekends and holidays), and are subject to change, based on the duties and location of the position and the business needs of the assigned work unit/department.

PHYSICAL REQUIREMENTS

  • Near vision enough to read and draft written communications; including the ability to read the fine print found in specification books and on reduced copies of maps and plans, computer-generated reports, etc.

  • Hearing and speech enough to communicate via telephone or in-person.

  • Hand and arm steadiness and manual dexterity enough to operate standard office equipment such as personal computers and telephones; and to compose written and electronically generated correspondence.

  • Foot agility and dexterity, operating pedals, foot controls, kick bars and other similar tasks.

  • Ability to clearly and concisely perceive sounds.

  • Ability to hear and understand detailed oral communications in a noisy environment.

  • Ability to hear warning signals and alarms given verbally and mechanically.

  • Ability to see, read and understand written communications including directions, instructions and warning signs.

OTHER DETAILS

Attachments: Applicants may upload only two attachments. Applicants may choose to combine documents into one file for upload.

Pay Method: City employees are required to receive pay electronically, either via direct deposit or pay card.

Former Employees: If this position is open to external applicants and you are a former employee, you must be eligible for rehire to participate in any selection process. If you are unsure of your rehire status, please contact the Human Resources Department at (405) 297-2530. If your rehire status has been coded "Not Eligible," "Eligible 3," or "Conditional," you will need to request a review of your rehire status through the Human Resources Department's Employee and Labor Relations Division.

Background Investigation, Drug Testing, Physical Examination: Upon a conditional offer of employment/acceptance of position, the City of Oklahoma City will conduct a criminal history background check for external applicants. Applicants will be provided contact information for any third-party reporting agencies used to collect background information in connection with conditional offers of employment.

If the position accepted includes a driver license (commercial or non-commercial) Job Requirement, the City of Oklahoma City will obtain a Motor Vehicle Report for internal and external applicants.

If the position accepted is safety sensitive and/or a driving position, internal and external applicants will be provided a copy of the City of Oklahoma City's Drug and Alcohol Testing Policy prior to being directed for a drug test.

If the position accepted is cyber security sensitive, internal and external applicants will be subject to a Criminal Justice Information Services (CJIS) Interstate Identification Index (III) Fingerprint Background check. Additionally, employees in this job classification must complete Level 4 Security Awareness Training and pass an online certification test.

If the position accepted includes a lift/push/pull/carry Physical Requirement of 25 pounds and greater, internal and external applicants will be directed for a physical examination.

AN EQUAL OPPORTUNITY EMPLOYER

If you require reasonable accommodation at any time during the hiring process, please notify one of the Human Resources Department Representatives by calling 405-297-2530. The City of Oklahoma City is an equal opportunity employer and values diversity and inclusion. The City of Oklahoma City will not discriminate against any applicant or employee because of race, color, creed, national origin, ethnicity, religion, sex (to include sexual orientation and gender identity and/or expression), age, genetic information, disability or political affiliation.


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Utility Planner & Scheduler - City

City Of Oklahoma City, OK