Uscg - Personnel Security Administrator

Apogee Engineering Chesapeake , VA 23326

Posted 2 months ago

Apogee is actively seeking a full-time Personnel Security Administrator to support the USCG Security Center located in the Greenbrier area of Chesapeake, VA.

Why work with us?

Apogee Engineering, LLC is a provider of research, engineering, operations, software, cyber, intel, training, technical services, financial and administrative expertise across an array of DOD and Federal Civilian customers. Our company was founded on the commitment of making a positive difference for our customers and our people. Apogee's culture is infused with integrity and a passion for excellence, which has propelled us into the ranks of an elite small business company. Apogee is known for an unwavering dedication to our client's success, a warm and employee-centric work environment, and an enthusiasm to provide the right solution at the right time.

What you'll be doing:

  • Deliver complete and accurate case file packages to the government that are ready for further adjudicative processing based on applicable handbooks and processing guides.

  • Initiate employees' Electronic Questionnaire for Investigations Processing (e-QIP) or successor system; ensure submission of fingerprints.

  • Assist in preparation for security audits and end-of-day procedures, be responsible for the reception area for access control, badging of visitors, mail receipt and delivery and other ancillary duties and projects expected in a professional office environment.

  • Work closely and communicate with other Branches and the customer(s) as needed.

  • Enter all required data into the PERSEC Systems accurately with zero errors.

  • handle all mail in accordance with (IAW) COMDTINST M5110.1B (Postal Manual), and ensuring adherence to the most recent issuance of all DCMS-34, USCG, Department of Homeland Security (DHS) and Department of Defense (DoD) mail handling policies and regulations.

  • Perform a daily inventory and weekly usage analyses of mailing/shipping supplies to preclude a delay in any functions associated with the mail room and shipping and receiving.

  • Receive, distribute, and store mail/shipping receipts securely and so as to not block access or egress paths.

  • Responsible for the receiving, screening, validation and processing of documents and case files.

  • DCMS-34 estimates annual case requests at approximately 12,000. Vast majority of these are received digitally (via email) with <10% received as paper documents requiring digitization.

  • Interact directly with SECCEN customers via telephone and email correspondence.

  • Utilize designated databases and systems in support of DCMS-34 security functions. These systems include but are not limited to the Defense Counterintelligence and Security Agency (DCSA) NP2 Portal, e-QIP (or successor system), Central Verification System (CVS), Coast Guard Business Intelligence, Integrated Security Management System (iSMS).

  • Review and process SECCEN Submissions email inbox for routing of documents and emails to applicable SECCEN team and/or digitization and upload to iSMS case or appropriate electronic document folder.

  • Investigation requests shall be completed within timeframes outlined in DCMS-34 process guides and policy, Office of Personnel Management and Director of National Intelligence timelines.

  • Digitize paper mail and route to appropriate SECCEN team or electronic document folder.

  • Scan paper records with a temporary disposition using the scanning hardware and software provided by the Government, ensuring that each page within the record scans accurately, IAW DCMS-34 process guides.

  • Perform quality review the scan and file or destroy the paper version per DCMS-34 procedures and Federal Records Management Schedule.

  • Move the digital document to the appropriate case or file storage location, once confirmed as an accurate copy, following DCMS-34 procedures, and update any required system tracking status.

What you'll need:

  • Security Clearance Required: Secret

  • Bachelor's plus 2+ years of experience or an equivalent mix of education and experience

  • Basic personnel security knowledge preferred but not required

  • Security experience is preferred but not required


  • Apogee offers two medical plans, a high deductible health plan with a HRA and a traditional POS plan with co-pays, dental, vision, 401(k), life insurance, PTO, paid holidays, parental, military and jury duty paid leaves. Regular part time employees scheduled for twenty-four or more hours per work week are eligible for benefits on a pro-rated basis.

  • This position is eligible for a discretionary annual bonus.

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Uscg - Personnel Security Administrator

Apogee Engineering