Upward Bound - Administrative Assistant (Part-Time)

As the second-largest independent Catholic university in New England, and one of the fastest-growing private doctoral institutions in the U.S., Sacred Heart University is a national leader in shaping higher education for the 21st century. SHU offers nearly 90 undergraduate, graduate, doctoral and certificate programs on its Fairfield, Conn., campus. Sacred Heart also has a campus in Dingle, Ireland, and offers online programs. More than 10,000 students attend the University's nine colleges and schools: Arts & Sciences; Communication, Media & the Arts; Social Work; Computer Science & Engineering; Health Professions; the Isabelle Farrington College of Education & Human Development; the Jack Welch College of Business & Technology; the Dr. Susan L. Davis, R.N., & Richard J. Henley College of Nursing; and St. Vincent's College. Sacred Heart stands out from other Catholic institutions as it was established and led by laity. The contemporary Catholic university is rooted in the rich Catholic intellectual tradition and the liberal arts, and at the same time cultivates students to be forward thinkers who enact change-in their own lives, professions and in their communities. The Princeton Review includes SHU in its Best 388 Colleges-2023 Edition, and Best Business Schools-2023 Edition. Sacred Heart is home to the award-winning, NPR-affiliated radio station, WSHU, a Division I athletics program and an impressive performing arts program that includes choir, band, dance and theatre. www.sacredheart.edu

To apply:

Only applications submitted through the official Careers at SHU site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit Careers at SHU to submit a formal application.

Qualified candidates are invited to submit a complete application and resume via our online application system. A cover letter or statement of interest is also preferred for all staff positions.

Please note that changes cannot be made once an application has been submitted. You may, however, update your application/resume/cover letter each time you apply for a new position. To request that additional documents be attached to your current application, please email hr@sacredheart.edu within three days of application.

Position Summary

Provide administrative support to the Executive Director and Assistant Director of the Upward Bound Program in all aspects of grant management. The Administrative Assistant is responsible for a variety of tasks including student and personnel management, scheduling, record-keeping, coordination of activities, and internal and external communication.

This is a part-time, non-benefits eligible position. This position requires work to be performed in person at a designated campus work location.

Principal Duties & Responsibilities

• Create and process documents related to daily operations of the program.

• Maintain general programmatic files related to students and program personnel.

• Coordinate and supervise the input/output of information regarding student files.

• Create and manage student schedules and report cards for the summer component of the program.

• Responsible for all processing, documentation, and record keeping of program expenditures.

• Coordinate all duties of the central office for full and part-time staff, including verification and processing of payroll.

• Coordinate communication between internal staff and external constituents and participants.

• Work with the City of Bridgeport to coordinate all transportation needs of program participants, including planning itinerary for end of the year trip.

• Schedule all Upward Bound events, activities, workshops, and trips.

• Ensure files and database meet departmental needs of the project as per the Department of Education's requirements.

This job posting provides an overview of the role's general nature and expected tasks. It is not meant to be a comprehensive list of all duties performed. The university reserves the right to modify or reassign job responsibilities at any time. This posting description does not constitute an employment contract, either explicit or implied.

Knowledge, Skills, Abilities, & Other Requirements

• Must have a high school diploma or GED; Associates degree preferred.

• A minimum of three years' administrative experience in word-processing and database management is required.

• Proficiency in Microsoft Office (Excel & Word) and Google Docs.

• Demonstrated commitment to fostering inclusivity in a diverse educational program for youth and families.

• Excellent interpersonal and communication skills.

• Ability to work independently.

• Exhibit respect and consistently maintain professionalism.

Sacred Heart University is a space that respects and embraces differences, recognizes the unique contributions that individuals can make, and creates a community that maximizes the potential of all faculty and staff. As an equal opportunity employer, we encourage applications from qualified candidates who reflect the wider world in which we live.

Other details

• Job Family Staff

• Job Function Administrative Support

• Pay Type Salary

• Required Education High School

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• 3135 Easton Turnpike, Fairfield, Connecticut, United States of America