University Recruiting Coordinator

Rubrik Palo Alto , CA 94306

Posted 4 months ago

University Recruiting at Rubrik

Our team relentlessly advocates for students and serve as their mentors, hosts, and most importantly cheerleaders. We approach the recruiting process with integrity and view it as a shared journey, with decisions transparent conversations along the way.

Our mission is to continue the tradition of excellence at Rubrik by welcoming the next class of talented interns and university grads who are ready to accelerate their careers. We believe in velocity by moving fast but not forgetting to have fun along the way!

We're looking for a University Programs & Recruiting Coordinator to join our University Recruiting team at Rubrik.

Recruiting responsibilities:

  • Schedule university candidate interviews, domestic and international phone screens, Video interviews, and onsite interviews

  • Contribute to the design and implementation of university recruiting events on and off campus

  • Support our recruiters during campus travel, registering for career fairs, networking receptions, Hackathons, listing events, tech talks, recruiter office hours, and on-campus interviews, helping with general logistics

  • Oversee candidate travel to Palo Alto from candidate school locations; liaising with and manage the relationship with Rubrik's preferred travel vendor

  • Maintain an excellent candidate experience from start to finish

  • Provide recruiting partners with active updates on capacity limitations during peak recruiting season and providing strategic workarounds where possible

  • Develop strong trust and relationships with recruiters and engineers across the organization

Programs responsibilities:

  • Support our internship program year-round collaborating with university recruiters, the office team, and cross-functional partners in engineering, and other lines of business

  • Provide administrative support to intern mentor training, intern on-boarding, and training

  • Coordinate event logistics (budgeting, booking spaces, speaker confirmation, and coordination, catering, calendaring, marketing materials, attendee preparation, invoice reconciliation, and on-site support)

  • Design and project manage campus and program swag distribution in conjunction with design and external vendors

  • Support the development of existing and new recruiting programs (diversity & inclusion initiatives, outreach, conferences, off-sites, and internal program infrastructure)


  • Associate / Bachelor's Degree

  • 1-2 years of experience in Recruiting Coordination

  • Experience with Applicant Tracking Systems (i.e. Greenhouse, Lever, Jobvite, etc.)

  • Experience with interview scheduling tools (i.e. GoodTime) is preferred

  • Experience in implementing process improvement initiatives is a plus

  • Excellent written and verbal communication skills

  • Ability to connect and effectively communicate with people of all levels

  • Highly-organized, proactive, and exceptional teamwork and multi-tasking skills

Rubrik provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Rubrik complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

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University Recruiting Coordinator