University Mail Services Coordinator

Position Information

Posting Number S1500648 Job Title University Mail Services Coordinator Position Number O02550 Division Administrative Affairs - ADA Department Central Receiving and Mail Services FLSA Non-Exempt Salary Grade 108 Salary Classification Classified Annual Salary Range Hourly Salary Range $13.00 - $15.69 Employment Status Full Time 12 Mos Regular General Description

The purpose of this position is to administer the daily operations of University Mail Services while ensuring compliance with Federal regulations and guidelines. Responsible for all incoming and outgoing mail processes, student packages, University mailboxes and counter services.

Essential Job Duties

1.Oversee window services to include the sale of stamps, envelopes and delivery of packages.

2.Provide secure storage and accurate accounting of money, stamps, and other valuables.

3.Receive, sort and box mail and packages.

4.Pre-assign post office boxes for incoming students.

5.Coordinate the boxing of student payroll and refund checks.

6.Verify mailbox combinations, clean, repair and assess the condition of mailboxes.

7.Close student mailboxes after withdrawals, and/or graduation.

8.Forward mail to students during summer months, and reassign boxes appropriately.

9.Supervise, train and evaluate the work of jobship and student workers.

10. Schedule and approve time sheets for student workers.

11. Notify students via email of package receipts.

12. Receive outgoing packages to be shipped out UPS and FED EX.

13. Educate and assist students with addressing envelopes and packages; help students with outgoing packages.

14. Assist students with opening their mailboxes when they are having difficulties.

15. Respond to faculty, staff and students regarding delivery services.

16. Prepare out going mail, affix proper postage, and assign charges to appropriate accounts.

17. Prepare monthly reports of postal charges.

18. Coordinate, schedule, and maintain departmental mail delivery schedules.

19. Maintain security of postage meter and mail.

20. Maintain an orderly facility for processing and dispensing of mail.

21. Provide information and assistance to faculty and staff as needed.

Additional Duties

Essential Job Duties are intended to be examples of duties and are not intended to be all inclusive. There will be other duties as assigned. The individual holding this position will serve as a representative of the University and, as such, shall promote a positive impression by demonstrating a collegial and professional customer-service approach at all times.

Knowledge, Skills and Abilities

Ability to supervise the work of others;

Exceptional interpersonal and customer service skills;

Ability to maintain confidential records;

Detail oriented

Education and Experience

The educational requirement for this position is: High School diploma/GED

Education substituted for experience? Yes

This position requires: 2 year of related experience.

Experience substituted for education? Yes

Licenses, Certification or Registrations

Certifications, licenses, professional designations, or other qualifications required for this position include:

None

Certifications, licenses, professional designations, or other qualifications preferred for this position include:

None

Environmental Working Conditions Indoor Travel Requirements None Number of Vacancies Desired Start Date Physical Requirements

The physical activities required for this position involve:

Standing: Up to 2/3 of the time; walking: Up to 2/3 of the time; sitting: Up to 2/3 of the time; using hands: 2/3 of the time; reaching with hands and arms: None of the time; climbing or balancing: None of the time; stooping, kneeling, crouching, or crawling: Under 1/3 of the time; talking or hearing: Up to 2/3 of the time; and, tasting or smelling: None of the time.

This position requires lifting:

Up to 10 pounds: Up to 2/3 of the time; up to 25 pounds: Under 1/3 of the time; up to 50 pounds: under 1/3 of the time; up to 100 pounds: None of the time; and, more than 100 pounds: None of the time.

This position has the following special vision requirements:

• Close vision (clear vision at 20 inches or less).

Open Date 05/13/2024 Close Date Open Until Filled Yes Special Instructions to Applicants Additional Statement

The University of Montevallo does not discriminate against job applicants based on their national origin or citizenship or immigration status. Because of the costs associated with visa sponsorship/transfer, the University typically will not sponsor applicants for a work visa or transfer of an existing visa. No commitment for visa assistance and/or sponsorship can be made until a thorough search is conducted, including a proper and methodical review of all applicants.

Diversity Statement

In keeping with the charge of the President's Diversity Task Force, which is "…to implement practices that help the University recruit and retain a diverse workforce and to foster initiatives that promote an inclusive campus environment," UM is actively seeking applicants who fully represent racial, ethnic, and cultural diversity.

EEO Statement

UM is an AA/EO/Veterans/Disability Institution

Quick Link https://jobs.montevallo.edu/postings/9129

Supplemental Questions

Required fields are indicated with an asterisk (*).

• How did you hear about this employment opportunity?

• Public Job Posting

• Internal Job Posting

• Chronicle of Higher Education

• Diverse Issues in Higher Education

• HigherEdJobs.com

• HigherEdJobs/Affirmative Action Email List

• The Academic Network, Inc. MFAD (Minority Faculty Application Database)

• SREB (Southern Regional Education Board)

• Birmingham News

• Shelby County Reporter

• Birmingham Times

• Advertisement/Publication

• Indeed

• LinkedIn

• Personal Referral

• UM Website

• Agency Referral

• Other

Documents Needed to Apply

Required Documents

• Letter of Application

• Resume

Optional Documents