University Events Assistant

University Events Assistant

Part-Time position - Posted 6/3/2024

Position Summary

John Brown University seeks a part-time Events Assistant to help implement successful, high-quality on-campus events for our JBU community and outside guests who rent our venues for their events, including weddings, conferences, training, etc. This position averages 20 hours per week over a year, with an expected 10-15 hours per week during the academic year and 40 hours per week mid-May to early August when the university hosts multiple large Christian camps. This position is in-person with some flexibility for occasional remote work.

Interviews are expected to be conducted in August.

Role qualifications

• Ability to work as a team player, multi-task, and adapt to constant change.

• Willingness to work nights and weekends as needed.

• Maintain a positive and customer-focused attitude.

• Trustworthy with confidential information.

• Commitment to the Articles of Faith, Mission, and Objectives of the University; and desires to be a role model for students by demonstrating an active Christian faith in personal example and in work-related responsibilities

Position responsibilities

• Assists the Assistant Director in overall strategies, conceptualization and implementation of high-quality functions that serve students, faculty, staff, alumni, parents, donors, community members, and distinguished guests.

• Assists with logistical details of planning and executing events, including scheduling, processing requests, pre-event and post-event tasks (including event décor) and weekly event summary reports.

• Responds to general inquiries regarding campus events and scheduling.

• Communicates with on-campus providers and off-campus vendors regarding materials, equipment, delivery, and set-up.

• Handles receipting, departmental transfers, invoices, and billing for events when the Assistant Director is out of the office.

• Other duties as assigned.

Essential skills and experience

• Strong organizational skills and attention to detail.

• Excellent written and oral communication skills.

• Demonstrated customer service experience and ability to maintain positive working relationships with a wide range of constituencies.

• Ability to implement objectives and make responsible decisions without needing constant follow-up.

• Proficient in personal computer word processing, spreadsheet, and database applications.

Desired Skills and experience

• Bilingual (Spanish)

• 1-2 years of special event planning or customer service experience

• Demonstrated creative talents in the areas of floral and decorative design

• Record keeping and professional office experience

Education

High school diploma or equivalent; bachelor's degree preferred.

Physical demands and work environment

Physical demands: While performing the duties of this job, the employee is occasionally required to walk; stand; sit; use hands; reach with hands and arms; balance; stoop; talk or hear. The employee must occasionally lift and/or move up to 40 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work environment: The noise level in the work environment is usually minimal.

The employee is expected to adhere to all University policies.

Diversity

JBU desires to increase the diversity of its faculty, staff, and students to honor how all humans are created in the image of God, to reflect better the diversity of the Kingdom of God, to further our Christian commitment to justice, and to increase the quality of our educational experience. JBU is pursuing the goal of teaching and working in a multicultural environment and strongly encourages applications from ethnic minorities and women. For more information, visit our diversity webpage.

About JBU

Information describing the university is available online.

Apply

To apply, please upload the following documents to the "Upload Your Documents" page:

• Cover Letter

• Your resume

• Staff Application (completed and signed)

Only complete materials will be reviewed. Applicants selected for an interview will be contacted by the university.

Contact information:

Office of Human Resources

John Brown University

2000 West University Street

Siloam Springs, AR 72761

Phone: 479.524.7197

e-mail: jobs@jbu.edu