The Haselwood Auto Group is seeking a motivated and detail oriented individual to fill the position of University Administrative Assistant! We have experienced tremendous growth and we are seeking to add to our team to keep up with the growing demand.
This is a Full-time position that will involve working directly with the Dean of University and coordination of all related events, scheduling and communication.
Job Duties for this position include but are not limited to:
Draft and execute schedule for Dean of the University, classes and events.
Create and maintain rosters for LEADERSHIP, ENGAGEMENT, LIFE and Culture Sustainment classes one month prior to event dates.
Communicate directly with associates and managers regarding scheduling.
Process enrollment applications for LEADERSHIP classes.
Create and maintain University calendar invites for all participants.
Check in participants for classes and events while handling reschedule requests and maintaining the attendance roster for classes and events.
Set up and tear down for all classes and events and handle coordination for off-site events.
Monitor, maintain and prepare materials and supply stock for University.
Maintaining the appearance of University.
Maintain a high level of confidentiality, discretion and professionalism in all matters and interactions.
Act as an ambassador and model for the auto group's guiding principles.
Collaborate and create innovative ideas with the Dean of the university, the Executive team and the Human Resources department.
The following qualities are necessary for this position:
Maintain the highest level of confidentiality and discretion in all areas of work
Ability to work collaboratively with team and other departments within the company
Excellent Customer Service Skills
Attention to detail
Friendly, helpful and welcoming personality
Believe in going above and beyond for the task given
Must have experience with MS office products. IE: Word, Excel, Outlook, etc. Must have excellent verbal and written communication skills Must have a flexible schedule Monday through Friday
"Creating remarkable experiences for each other and our communities, with integrity, respect and loyalty."
West Hills Auto Plex