Univ- Student Services Program Coordinator II, Division Of Occupational Therapy, Department Of Rehabilitation Sciences, College Of Health Professions

Job Description Summary

Autonomously performs professional duties as student services coordinator for the residential Occupational Therapy Doctoral entry level program and online Occupational Therapy Doctoral post professional program within the College of Health Professions.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type

Classified

Cost Center

CC000227 CHP - OT

Pay Rate Type

Salary

Pay Grade

University-05

Pay Range

$37,860 - $53,957 - $70,054

Scheduled Weekly Hours

40

Work Shift

Job Description

Job Responsibilities

Student Services Administrator (35%): Primary responsibilities includes advising students regarding course requirements, university and college policies, work study opportunities, student health issues, compliance with university-mandated training, program degree requirements, financial aid, and student holds. Collaborates with division directors and faculty coordinators to determine course activations and submit by established deadlines.

Collaborates to ensure an accurate class schedule each semester and ensures student registration each semester follows curriculum progression and individual student plans of study as appropriate. Documents and distributes class schedules and textbook lists to students. Analyzes and prepares student data and generates statistical reports as requested.

Monitors and audits student records while maintaining student files. Facilitates transcript grade audits to ensure all students are achieving the required GPA to maintain enrollment. Anticipates and prepares division leadership for annual requirements and processes such as academic calendar development, Financial Aid Attendance Pattern Development and Cost of Attendance worksheets. Reviews program information for compliance with college & university guidelines and ensure on time submission.

Admissions Manager & OTCAS Administrator (30%): Serves as the point of contact for applicants. Advises applicants regarding admissions requirements, processes, CAS guidance, and program information.

Serves as super user for OTCAS, including by not limited to user management, application set-up, applicant evaluations, scoring tools, communications, and applicant management. Collaborates with division and OEM admissions team to develop the annual admissions cycle timeline and routinely communicate to ensure expectations will be met. Collaborates with the division to manage the applicant interview process including scheduling, and communications.

Supports logistic efforts for on-campus & virtual admissions events such as interview days and admitted student open house days. Works closely with OEM Admissions liaison ensuring accurate & timely applicant processing, applicant status changes and program updates. Initiates all communication with applicants regarding final decisions.

Developing and distributing accurate and informative admission notifications in a timely manner. Prepares and analyzes admissions and applicant data. Generates customized reports for division directors and admissions committees in preparation for review and interview process; create reports and analyze data for admissions metrics, enrollment projections, attrition reports, metrics, graduation and registration reports.

Student Event Coordinator (20%): Manages and organizes all program events including but not limited to hooding, clinical celebrations, and honor society ceremonies. Independently facilitates logistics associated with events.

Collaborates to ensure events are well organized and provides a positive experience for students and families. Partners with the Office of Enrollment Management to ensure changes to student's information is updated in a timely manner. Resolves any errors or conflicts with students' records to ensure each student can participate in ceremonies and receive diplomas.

Communications Director (15%): Collaborates with Division Directors to ensure updates to student handbooks and student resources. Prepares, writes, edits and identifies ways to enhance materials to be more user friendly.

Collects onboarding student information, documents and disseminate to college / division as needed or requested.

Manages student's class D2L Brightspace. Establishes and maintains all key dates on faculty / division calendars.

Reviews and verifies all information being posted on these calendars and ensures information is accurate and up to date each semester. Establishes and maintains student One Drive Groups for cohort email correspondence and resource management. Provides timely notification and reminders to students regarding deadlines regarding enrollment, graduation, events and /or compliance matters.

Additional Job Description

Minimum Requirements: A bachelor's degree and one year experience in student services programs.

Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous

• 6-8 hours per shift; Frequent

• 2-6 hours per shift; Infrequent

• 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to bend at the waist. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Frequent) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 50 lbs., unassisted. (Infrequent) Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Continuous) Ability to match or discriminate between colors. (Continuous) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Continuous) Ability to work in dusty areas. (Infrequent) Additional New Requirements: Computer literacy.

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees