Univ- Grants Administrator II - Ahec

Job Description Summary

This position will work with the South Carolina AHEC to develop, prepare, and submit grant proposals via various online systems. The incumbent will provide technical financial assistance post award to the Investigators, Finance Manager, and Senior Director of Operations and Programs working with financial programs, software, and reporting mechanisms. Additionally, this position will provide procurement support for contractual and consulting activities associated with grant awards. Duties will be performed independently, and the position will exercise sound independent judgment in managing all aspects of internal and external grant funding and finances, and effectively liaising with the Office of Research and Sponsored Programs and Grants and Contracts Accounting in support of the grants administration for South Carolina AHEC and the South Carolina Office for Healthcare Workforce, a division of SC AHEC. The incumbent will provide technical financial assistance to the SC AHEC finance and leadership. Duties will be performed independently, and the position will exercise sound independent judgment in managing all aspects of internal and external grant funding and finances, and effectively liaising with the Office of Research and Sponsored Programs and Grants and Contracts Accounting in support of the grants administration for South Carolina AHEC and the South Carolina Office for Healthcare Workforce, a division of SC AHEC.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type

Classified

Cost Center

CC002202 SC Area Health Education Consortium

Pay Rate Type

Salary

Pay Grade

University-07

Pay Range

$54,974 - $78,343 - $101,712

Scheduled Weekly Hours

40

Work Shift

Job Description

This position will work with the South Carolina AHEC to develop, prepare, and submit grant proposals via various online systems. The incumbent will provide technical financial assistance post award to the Investigators, Finance Manager, and Senior Director of Operations and Programs working with financial programs, software, and reporting mechanisms. Additionally, this position will provide procurement support for contractual and consulting activities associated with grant awards. Duties will be performed independently, and the position will exercise sound independent judgment in managing all aspects of internal and external grant funding and finances, and effectively liaising with the Office of Research and Sponsored Programs and Grants and Contracts Accounting in support of the grants administration for South Carolina AHEC and the South Carolina Office for Healthcare Workforce, a division of SC AHEC.

30%

• Post Award

• Ensure financial integrity and transparency by managing fiscal responsibilities and maintaining up-to-date budgets for the SC AHEC finance team and leadership. Key responsibilities include:

• Effectively communicating with investigators and grantees, providing clear guidance on fiscal matters related to their projects. Actively participating in meetings to deepen understanding of project requirements and financial implications.

• Assisting in re-budgeting requests for awards and contracts, facilitating seamless communication between principal investigators, project managers, and funding agencies. This includes tracking changes in effort, contractual arrangements, carryover requests, no-cost extensions, and assisting with project continuations.

• Responsible for salary cost allocations (PCAs) and retroactive salary adjustments (PAAs) for personnel across all assigned grants and contracts. Ensuring timely and accurate entry of salary allocations and managing grant effort for SC AHEC faculty and staff.
  25%

• Pre-Award

• Oversee the development and preparation of grant proposals and submissions for SC AHEC faculty and staff. Duties include but are not limited to:

• Liaison with Investigators, grantees and sub-awardees in the assembly of documents needed for submission.

• Obtain and review program announcements to determine submission process and initiate the indicated process e.g. cayuse, grants.gov.

• Determine budget design and budget justifications when necessary. This task includes ensuring that the budget is within funding agency and MUSC policies.

• Engage subcontractors and consultants and obtain necessary information from them for submission process.

• Responsible for the final submission of grants and contracts

• Ensure HR requirements for recruiting and hiring staff for grant funded projects remain within MUSC policy and grant specifications.
  15% - Financial Monitoring and Reporting

• Review of award expenses monthly, paying particular attention to encumbrances on subcontracts, F&A withholdings, revenue generation, and outdated commitments/encumbrances that need to be eliminated. Prepare and distribute financial reports to Investigators/grantees at least quarterly or upon request by the PI and project managers in instances of preparation for No-Cost Extensions, Effort adjustments, hiring actions that affect budgets, and following annual faculty salary increases, annual COLA's or Class and Comp staff adjustments.
  10% - New Award acceptance and Ending Award closeout

• Perform duties related to the receipt and administration of funded awards. Duties include:

• Receive award/JIT information provided by ORSP regarding the establishment of Awards/Grant accounts (FDMs) and special requirements.

• Authorize and manage the establishment and closing of FDMs in Workday along with the proper approvals, dates, budget amounts, etc.

• Record data regarding the award on necessary internal data management spreadsheets.

• Initiate and maintain necessary documentation for establishing subcontracts as needed.
  10%

• Procurement oversight

• Oversee approval of the procurement activities of special contracts and consulting arrangements, ensuring the accurate documentation of all non-payroll research-related expenditures in WorkDay by employees of the grantees. Maintain oversight for WorkDay workflow for timely processing of invoices from subcontractors and consultants and communicate any discrepancies or disruptions in payments to PI and subawardees/consultants.

5% - Meet regularly and collaborate with the SC AHEC Leadership on financial activity and issues arising from financial transactions.

5%

• Other related duties as assigned

Minimum Requirements: A bachelor's degree in business administration, public administration or the social sciences and four years experience in contracts and grant administration activities.

Preferred Experience & Additional Skills:

Working Knowledge of HRSA grants and budget processes

Working knowledge of Workday/OurDay

Ability to review and assess complex grants and contracts

Knowledge of contractual and grant monitoring procedures

Working knowledge of Cause 424 and Cayuse SP

Ability to establish and maintain effective relationships with collaborators

Ability to communicate effectively

Additional Job Description

Minimum Requirements: A bachelor's degree in business administration, public administration or the social sciences and four years experience in contracts and grant administration activities. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous

• 6-8 hours per shift; Frequent

• 2-6 hours per shift; Infrequent

• 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to bend at the waist. (Frequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift, carry, lower, push or pull objects 15 lbs or more, unassisted. (Frequent) Ability to maintain 20/40 vision, corrected. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Frequent) Ability to match or discriminate between colors. (Continuous) Ability to determine distance/relationship between objects; depth perception. (Frequent) Good peripheral vision capabilities. (Frequent) Ability to hear and/or understand conversations. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Frequent) Ability to work in dusty areas. (Infrequent) Additional New Requirements: Computer literacy.

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

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