Dickinson State University Dickinson , ND 58602
Unit Clerk - Wilkerson Commons Dining Center
TITLE: Administrative Assistant
SUMMARY OF POSITION: The purpose of the position is to provide administrative assistance to the Chair of the Department, full-time and adjunct faculty, as well as to the Admission, Progression & Graduation (APG), and Evaluation Committees. The Department of Nursing consists of two separate and distinct programs: the Associate in Applied Science in Practical Nursing (AASPN) program, and the Bachelor of Science in Nursing (BSN) Completion program with both face-to-face and online options.
REPORTING RELATIONSHIP: This position reports to the Chair, Department of Nursing
High School diploma or GED
Four (4) years of directly related work experience
Working knowledge of office management
Decision making skills
Ability to work unsupervised
Show initiative to start projects and ability to complete them in a timely manner
Ability to use/operate office equipment (i.e. computer, printer, scanner, copier)
Ability to organization and prioritize
Excellent communication skills
Associates Degree in related field
Familiarity and use of Campus Connection
Computer Skills utilizing Microsoft Word, Excel, and Outlook
COMPENSATION: Includes a salary of $29,000 - $36,000 commensurate with qualifications and experience. And a comprehensive fringe benefit package, including employer-paid full-family coverage health insurance, NDPERS retirement, tuition waiver benefits and much more.
LOCATION: Dickinson, ND
STARTING DATE: As soon as possible
ESSENTIAL RESPONSIBILITIES AND DUTIES
Compile data for NLN, ACEN, AACN, and ND Board of Nursing (NDBON) annual reports
Setup, format, finalize, print, copy, bind and distribute Self-Study Reports for the AASPN and BSN programs for the North Dakota Board of Nursing and ACEN when applicable
Maintain archived NLN, ACEN, and NDBON correspondence and report files
Access Campus Connection Financial Portal to assist in maintaining budget records and forecasts; prepare monthly purchasing card (P-Card) reports and requests for payment with supporting documentation
Manage and monitor the budgets under supervision and direction of the Chair, and process financial requests and purchase requisitions
Submit documentation to respective Boards of Nursing for AASPN and BSN graduates' initial license by examination applications
Compile/review/submit NCLEX applications for AASPN and BSN graduates
Record, transcribe and distribute meeting minutes
Distribute copies of and maintain/revise the Advisory Committee member contact list, attendance records, by-laws and minutes for meetings held every semester
Compile/revise/copy and distribute the Department of Nursing Policy Handbook for faculty, administration and students biannually; maintain the updated copy on the Department or Nursing homepage
Assume departmental webpage representative role and communicate needed changes/additions to the Web Communications Specialist when needed
Verify faculty textbook online adoption orders, as required semiannually
Analyze administrative office practices and implement changes for improvement
Send summer orientation letters to all incoming students for fall semester and in December (as needed) for spring semester
Order name tags for students annually, and faculty as needed
Devise/establish clinical performance evaluations and agency specific forms as needed
Create and maintain pre-nursing, wait-listed, current, and graduate student files (as relevant to their progression status)
Maintain lists of contact information for current students/faculty/staff and class schedules on a semiannual basis
Track web based Inquiry Forms and contact prospective students as needed
Assist in verifying all students continue to meet respective program admission, progression and graduation requirements semiannually and compile cohort student grades across the program to track progression and cumulative nursing GPAs
Greet visitors/prospective students/parents and guests; provide program information and/or direct them to appropriate individuals/resources within the department or on campus as needed
Maintain supplies/equipment/form requests and inventory
Hire, train, supervise and evaluate student employees bi/annually as needed and ensure they complete the online confidentiality training
Perform other duties or complete specific tasks as assigned
This job announcement is not intended, and should not be construed, to be a complete list of all responsibilities, duties, skills, efforts, or working conditions associated with the job. It is intended to be an accurate reflection of those principal job elements essential to making fair pay decisions and determining job performance.
Band: 5000 Office Support
Sub Band: 5205 Administrative Assistance
Term: 12 months
Status: Full-time (100%), benefitted, non-exempt (from FLSA overtime)
APPLICATION INFORMATION: Applications received by Sunday, June 24, 2018 will be given first consideration. The position will remain open until filled.
Complete the online application at http://www.dickinsonstate.edu/about/employment/open-positions/, then upload a cover letter specifically addressing the above minimum and preferred qualifications, and a current resume by the date stated above.
For more information about the position, contact the direct supervisor at 1-800-279-4295 ext. 2133
For more information or assistance contact: Human Resources (701) 483-2476
Applicants who are residents of ND and eligible to claim veteran's preference must include Form DD214 with the application for employment; claims for disabled veteran's preference must include Form DD214 and a letter less than one year old from the Department of Veterans' Affairs indicating disability; claims for preference as the eligible spouse of a disabled or deceased veteran must include Form DD214, a marriage certificate and a letter less than one year old from the Department of Veterans' Affairs indicating disability, or the veteran's death certificate.
Due to access to restricted information, the successful candidate will be required to complete a satisfactory criminal history record check.
Applicants must be eligible to work in the U.S. and I-9 employment certification is required at hire.
DICKINSON STATE UNIVERSITY is a regional four-year institution within the North Dakota University System. The university's mission is to provide high quality, accessible programs; to promote excellence in teaching and learning; to support scholarly and creative activities; and to provide service relevant to the economy, health, and quality of life for the citizens of the state of North Dakota. For more information about Dickinson State University please visit www.dickinsonstate.edu and watch this video.
As an employer, the State of North Dakota prohibits smoking in all places of state employment in accordance with N.D.C.C. 23-12-10.
Dickinson State University is an equal opportunity and affirmative action institution that does not discriminate on the basis of race, color, gender, sexual orientation, national origin, age, religion, information protected by the Genetic Information Nondiscrimination Act ("GINA") or disability in its admissions, student aid, employment practices, educational programs or other related activities. Dickinson State University complies with the provisions of the North Dakota Human Rights Act.