Undergraduate Academic Advisor I

Posting Summary

Logo Posting Number STA00505PO24 Job Family Academic and Career Counseling Job Function Academic Advising USC Market Title Undergraduate Academic Advisor Link to USC Market Title https://uscjobs.sc.edu/titles/141215 Job Level P1 - Professional Business Title (Internal Title) Undergraduate Academic Advisor I Campus Columbia Work County Richland College/Division Division of Academic Affairs and Provost Department PROV University Advising Center State Pay Band 5 Approved Starting Salary $46,275 Advertised Salary Range $46,275-$56,275 Location of Vacancy Part/Full Time Full Time Hours per Week 37.5 Work Schedule

Standard working schedule: 8:30am - 5:00pm

Must be willing to work a flexible schedule to meet the needs of the department.

Basis 12 months Job Search Category Student Services

About USC

About University of South Carolina

From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort.

In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor's degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service - helping to build healthier, more educated communities in South Carolina and beyond.

Inclusive Excellence Statement

At the University of South Carolina, we strive to cultivate an inclusive environment that is open, welcoming, and supportive of individuals of all backgrounds. We recognize diversity in our workforce is essential to providing academic excellence and critical to our sustainability.

The University is committed to eliminating barriers created by institutional discrimination through accountability and continuous process improvement. We celebrate the diverse voices, perspectives, and experiences of our employees.

Benefits for FTE Positions

The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the About Benefits section on the Applicant Portal at uscjobs.sc.edu.

Position Description

Advertised Job Summary

The Undergraduate Academic Advisor provides individual advising to approximately 300 assigned undergraduate students to assist in transitioning to college, academic planning and progression, and engagement on campus. Advisors possess a working knowledge of college curriculums, university policy, and campus resources.

Advisors communicate and meet regularly with students, their assigned College, and the University Advising Center. In addition, this position must maintain an average advising schedule of 30 hours per week, manage student caseloads, participate in on-going training and certification, host various outreach events, intervene with students, and regularly use available technologies to ensure accurate and effective advising.

Minimum Qualifications

Master's Degree and 1 of year of related experience, or Bachelor's Degree and 3 years of related experience. Recent graduates will be considered if they are able to obtain their degree by the date of employment.

Preferred Qualifications

Masters degree and one year advising experience.

Knowledge/Skills/Abilities

The position requires knowledge of undergraduate advising practices and student service as well as experience with technology. Ability to possess thorough knowledge of University Policy and Procedures and functions.

Excellent verbal, written and oral communication skills. Ability to possess high level of organizational and coordination skills. Ability to maintain flexibility and professional image while providing leadership under stressful conditions, deadlines, and constant changing schedules.

Ability to exercise high level of confidentiality and independent initiative and judgement. Knowledge of modern office practices, procedures and equipment. Ability to establish and maintain effective working relationships.

Job Duties

Job Duty

Academic Advising: Advise approximately 300 assigned undergraduate students on progression requirements, selection of courses, and provide information regarding institutional policies and procedures.

Meet one-on-one with all advisees and serve as a primary academic support resource for students. Participate in orientation, review and interpret placement and other standardized test scores, transcripts, courses prerequisites, degree applicability of AP, IB, Dual Enrollment, and transfer work. Perform degree audits, monitor student registration activities, and recommend strategies to assist with academic difficulty.

Refer students to the appropriate staff such as counseling, financial aid, etc., and promoting student participation in beyond-the-classroom activities and high-impact practices at UofSC. Offer advising hours in evenings as needed.

Essential Function Yes Percentage of Time 80 Job Duty

Student Monitoring, Intervention & Advising Technology: Maintain systematic and frequent contact with advisees.

Facilitate academic intervention by monitoring, identifying, and supporting students with academic difficulties as it pertains to progression and graduation requirements. Keep accurate and confidential electronic records of every student interaction including in-person, phone, and online visits. Assist students with resolution of registration issues. Utilize technologies including EAB Navigate, Self-Service Carolina, scheduling software, Degree Works, etc.

Essential Function Yes Percentage of Time 10 Job Duty

Training & Development: Advisors participate in on-going training to ensure information accuracy and effective advising technique.

Responsibilities include but are not limited to completion of online modules provided by the University Advising Center (UAC) and participation in UAC trainings. Advisors must stay abreast of changing institutional information including admissions requirements, new programs, course changes, deadlines, important dates, facilities, college-wide initiatives, and state/federal mandates. Utilize various advising techniques such as Appreciative Advising and developmental advising to offer students holistic support.

Essential Function Yes Percentage of Time 5 Job Duty

Assigned College Operations: The Undergraduate Advisor will support the efforts for their assigned College/School/Department(s). Duties include, but are not limited to, participating in campus events, developing advising materials and presentations to support individual and group student sessions, and serving as a resource for faculty and staff.

Essential Function Yes Percentage of Time 5

Position Attributes

Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.

Safety Sensitive or Security Sensitive No Hazardous weather category Non-Essential

Posting Detail Information

Number of Vacancies 4 Desired Start Date Job Open Date 06/21/2024 Job Close Date 08/05/2024 Open Until Filled No Special Instructions to Applicant

Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time.

This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.

We are only accepting applications submitted by August 5, 2024.

The University of South Carolina offers a valuable benefits package including but not limited to:

• Health and Life Insurance

• Retirement Programs

• Paid Tuition

• Dependent Scholarships

• Annual Leave

• Sick Leave

• 13 Paid Holidays (including an extended December holiday)

• Paid Parental Leave

• Professional Development Opportunities

Click here to learn more about why you should work at USC.

Quicklink for Posting https://uscjobs.sc.edu/postings/170383 EEO Statement

The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• Do you have at least a master's degree and 1 year of related experience, or bachelor's degree and 3 years of related experience? (Recent graduates will be considered if they are able to obtain their degree by the date of employment)

• Yes

• No

• Describe your academic advising and/or student organization advising experience.

(Open Ended Question)

• Explain your level of commitment to working one-on-one with students in transition and articulate how your previous experience has increased your passion for advising as a career. How do you see this position fitting into your ultimate career goals?

(Open Ended Question)

• Should you be selected for this position, when might you be able to start?

(Open Ended Question)

Applicant Documents

Required Documents

• Cover Letter

• Resume

• List of References and Contact Information

Optional Documents