Lamar State College-Port Arthur Port Arthur , TX 77640
Posted 3 months ago
The Administrative Assistant provides support services for the Director of TSUS State College Polk County Center as well as welcomes visitors and new and prospective students to the State College Polk County Center. The Administrative Assistant is responsible for offering excellent customer service that aligns with the TSUS State College's mission and goals.
Minimum Qualifications
H.S. diploma or equivalent required.
Requires one to two years of similar work experience.
Must possess excellent customer service and communication skills.
Working knowledge in Microsoft Office applications, office administrative procedures, desktop and laptop computers, copiers, scanners, and normal office equipment
Possess good time management skills
Familiar with Learning Management System (Blackboard, preferred)
Familiar with social media and webpage
Preferred Qualifications
Experience in higher education setting.
Associate's degree.
SALARY $35 - $38K Work Hours
Essential Job Functions
Essential Job Functions
Serve as administrative assistant for the Director; triage incoming communications and appointment requests; schedule face-to-face and/or virtual meetings or appointments, as appropriate; receive and triage telephone calls; manage and monitor Director's calendar;
Essential Job Functions
Serve as receptionist for the site, greeting and assisting all in-person guests as well as answering the front office phone
Essential Job Functions
Take minutes, distribute via Adobe Sign, and store/retain documents needed for meetings and events, as requested
Essential Job Functions
Prepare documents/forms needed for the Director, as requested
Essential Job Functions
Maintain budget for the site operations: Enter budget requisitions, manage invoices and purchase orders, and maintain records of available budgets for all departments of the Center
Essential Job Functions
Collect, process, and distribute vacation and sick leave requests for Center employees
Essential Job Functions
Open, sort, and route Center's mail; Process and post outgoing mail and other materials
Essential Job Functions
Make travel arrangements for the Director and complete appropriate forms, requisitions, and vouchers
Essential Job Functions
Assist at selected on-campus and off-campus events and functions, as requested
Essential Job Functions
Plan and assist with registration, faculty conferences, meetings, and campus events, as requested
Essential Job Functions
Assist in preparation, proofing, and printing/displaying of all Center publications
Essential Job Functions
Monitor and report facility, IT, and security needs to designated personnel at the TSUS State College
Essential Job Functions
Monitor supplies for the Center, including classrooms, and order/replenish, when necessary
Essential Job Functions
Maintain an up-to-date list of all active academic and technical programs that are taught at the Center (sorted by TSUS State College), including course requirements
Essential Job Functions
Assist TSUS State College Administrators with the faculty hiring process, including but not limited to issuing and collecting hiring documents to prospective faculty members, initiating and routing faculty credentialing forms, requesting and collecting required official transcripts
Essential Job Functions
Assist in maintaining the Center's webpages and blackboard channels or pages
Essential Job Functions
Assist faculty with textbook selections, vita uploads, and syllabus anomalies
Essential Job Functions
Maintain knowledge of the general policies and procedures of the TSUS State Colleges
Essential Job Functions
Assist with the creation, packaging, and distribution of resource materials for student recruitment and retention
Essential Job Functions
Respond to student inquiries and questions via email, as needed
Essential Job Functions
Assist in arranging on-site college visits for potential students and visitors
Essential Job Functions
Serve as backup testing administrator, as needed
Essential Job Functions
Assist in maintaining the Center's calendar of events
Essential Job Functions
Assist in maintaining the Center's web pages and social media postings
Essential Job Functions
Maintain inventory of office and classroom supplies and equipment and replenish, as needed
Essential Job Functions
Support faculty hiring and onboarding activities
Essential Job Functions
Assist in preparing and issuing hiring, payroll, and leave documents
Essential Job Functions
Maintain knowledge of the general policies and procedures of the TSUS State Colleges
Essential Job Functions
Performs all other duties, as required and/or assigned
Lamar State College-Port Arthur