Trust Operations Analyst

WHO WE ARE

Westwood Holdings Group, Inc. is a focused investment management boutique and wealth management firm. Founded in 1983, Westwood is a diversified financial services firm that offers a broad array of investment solutions to institutional investors, private wealth clients and financial intermediaries. The firm specializes in several distinct investment capabilities: U.S. Value Equity, Multi Asset, Energy & Real Assets, Income Alternatives, Tactical Absolute Return and Managed Investment Solutions, and are made available through separate accounts, the Westwood Funds family of mutual funds and other pooled vehicles. Westwood benefits from significant, broad-based employee ownership and trades on the New York Stock Exchange under the symbol "WHG." Based in Dallas, Westwood also maintains offices in Chicago, Houston and San Francisco.

ABOUT THE ROLE

The Trust Operations Analyst is responsible for assisting in the day-to-day operational activities using established procedures and guidelines to identify and resolve issues in a timely manner, including the processing of transactions and performing other tasks under the direct supervision of the Trust Operations Officer. Responsibilities may include processing of an assigned set of daily accounting tasks related to cash disbursements, asset movement and control, income posting, fees processing, cash and custody balancing, records retention and common fund trading.

A DAY IN THE LIFE

Transaction Processing

• Ensure processing of assigned transactions are completed timely and accurately within area of responsibility.

• Daily monitor bank accounts and report incoming funds to administration as needed

• Daily process form 945 payments to IRS for client account withholding via EFTPS batch program

• Process daily sweep trades for multiple vehicles

• Process daily checks issued for clients, including printing, logging and distribution

• Post Cash disbursements and cash receipts in Trust accounting system (FIS/Trust Desk)

• Process cash related reversals

• Process quarterly estimated tax payments for client accounts via EFTPS batch program

• Review and update client online portal access setup for new users

• Review and process account transfers in Trust accounting system (FIS/Trust Desk)

• Review and process Positive Pay files with bank

Reporting/Administrative

• Daily reporting for system account data, upcoming transactions, overdrafts

• Daily reporting to common trust fund managers on participant cash flows in and out of funds

• Monthly client statements review and mailing

• Monthly client reporting review and processing

• Print monthly/quarterly invoices

• Operational account maintenance for client accounts in Trust accounting system including creating lead accounts, reviewing account setup

• Records coordination, including assisting with offsite archival process, hard copy legal files stored on site and maintenance within electronic document filing storage system

• Assist in year-end account processes with annual tax reporting (1099s, 5498s, tax worksheets, K-1 transaction reporting)

• Review and reconcile department suspense accounts

• Serve as a contributing member of the Trust Review Committee

Review/Reconciliation

• Daily reconciliation of sweep vehicle accounts, bank accounts

• Monthly reconciliation of mirrored client accounts

• Assist with monthly client statement review and mailing process

Backup/Cross-Training

• Provide backup to other team members as needed

• Maintain updated process/procedure documentation for role

• Other duties as assigned

WHAT YOU'LL NEED

Minimum Education Required:

• Bachelor's degree in Business, Finance, or related field; or equivalent experience

Minimum Specific Experience Required:

• 0-2+ years of experience in a client service organization; trust or investment management experience preferred

WHO YOU ARE

• High attention to detail

• Superior interpersonal, organizational and client service skills with a proven ability to build and maintain relationships

• Excellent communication skills, both written and verbal; phone etiquette with a client focus

• Highly motivated and proactive with a willingness to assist in all tasks

• Ability to maintain confidentiality

• Proficiency with Microsoft Office including Word, Excel, Outlook, Teams and SharePoint

• Experience using FIS/TrustDesk (Metavante) a plus

• Discipline to stay on task and perform well if working remotely

WHAT YOU'LL GET

• Competitive Salary, benefits and 401K company match that vests immediately upon participation.

• Parental leave & PTO policy.

• Collaborative, dynamic work environment within a fast-paced, mission-driven company.

PHYSICAL DEMANDS

This physical demands required to perform the essential duties successfully are consistent with a professional office environment.

TRAVEL

This position requires frequent travel. Most travel is within the local area and may be outside of normal work hours.

This job description may be subject to change at any time.

WHAT TO EXPECT NEXT

We look forward to receiving your application. A member of our Human Capital team will review your application and qualifications. If interested, you will be contacted for an interview.

Westwood is an equal opportunity and affirmative action employer and gives consideration for employment to qualified applicants without regard to race, color, religion, sex, national origin, age, disability, genetic information, sexual orientation, gender identity or expression, pregnancy, veteran status or any other legally protected characteristic.