Trust Administrative Assistant

City National Corporation Los Angeles , CA 90009

Posted 3 months ago

Responsible for day to day account maintenance and input off client transactional data. Perform back up activities to the Trust Administrative Officer.

Account Preparation and Maintenance

  • Process the opening and closing of accounts using SEI system. Review and verify documentation upon receipt and ongoing for content and discrepancies.

  • For agencies, obtain missing information and correct errors on paperwork from sales team (e.g., agreements, fee schedules, transfer proxies, receipt of assets, reporting correct cost basis and tax acquisition dates, missing form and signatures, etc.). Make corrections and additions to ensure accuracy.

  • Secure authorization and approval of documents in accordance to bank policies and procedures.

  • Post receipts and disbursements (ACH, wires, checks, etc.). Set up statement ticklers and populates account fields with data and information from agreements/forms. Set up name and address records.

  • Request transfer of assets from other institutions. Monitor and makes adjustments to reconcile assets.

  • Review daily reports for accuracy of transactions

  • Complete new account set up worksheet in required time frame.

  • Complete closing account forms and forward to appropriate colleagues

  • Prepare paperwork for distribution of assets and ensure that account closes properly and in a timely manner.

  • Review overdrafts and un-invested cash reports.

  • Identify and track missing documents. Obtain missing internal documents and information. Maintain Missing Document log. Notify TAO regarding missing documents required from client (s)

  • For Agency accounts, communicate with portfolio manager or outside investment manager advising them of the need to raise cash or invest cash when additional funds are received or transferred from one portfolio to the other.

  • For Agency accounts, initiate annual administrative review of accounts. Check files for correct forms. Review governing documents to insure account coding is correct.

  • Update account characteristics on SEI as directed (i.e. investment objectives, sweep vehicle, etc.). Maintain CIS records linked to accounts an on-going basis.

  • Set-up and review memo ticklers sent from SEI and process accordingly.

  • Review and respond to reports sent from Investment Operations group (I.e., anticipated fees, fees not taken, zero balance accounts, etc.)

  • Correctly code non-managed assets per policy.

  • Monitor, communicate, and respond to corporate actions.

Special Projects and Administrative Support

  • Research compliance department, audit, and OCC inquiries and requests for documentation.

  • Assemble, compile, and prepare reports, as needed, for client accounts and department information for reporting purposes.

  • Order supplies, report production, notary services, and reception coverage.

  • Answer phones, maintain calendar, schedule appointments and make travel arrangements.

  • Prepare thank you cards, vendor billing, FastTax, etc.

  • File, open and review mail, and ship items for archive.

  • Compile and format books for client presentations.

  • Completes all special projects as requested.

  • Serves as back up to Trust Administrative Officer if necessary

Basic Qualifications

  • *High School Diploma or GED required.
  • *Minimum 3 years of administrative support experience required.
  • *Minimum 2 years of basic computer experience required (e.g., MS Word, Excel, Outlook, and Powerpoint).

Skills and Knowledge

  • Experience in Personal Trust preferred.

  • Bachelors Degree preferred.

  • Strong written and verbal communications skills.

  • Ability to gather, arranges, compile, interpret, analyze, summarize and evaluate information and data to identify sales opportunities and formulate conclusions and recommended actions.

  • Ability to set priorities, and objectives.

  • Excellent analytical and problem solving skills.

  • Ability to interact effectively with all levels of bank personnel.

  • Effective time management skills.

  • Represents basic qualifications for the position. To be considered for this position you must at least meet the basic qualifications.

City National Bank is an Equal Opportunity Employer -- Minorities/Females/Individuals with Disabilities/Veterans.

Note: This preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Note: Candidates should be advised that City National Bank does not pay interviewee travel expenses or relocation expenses for candidates who are hired unless previously agreed.


Equal Opportunity Empl

See if you are a match!

See how well your resume matches up to this job - upload your resume now.

Find your dream job anywhere
with the LiveCareer app.
Download the
LiveCareer app and find
your dream job anywhere

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Premier Trust Officer Assistant Vice President Los Angeles California

Union Bank, N.A.

Posted 7 days ago

VIEW JOBS 12/9/2018 12:00:00 AM 2019-03-09T00:00 Description: Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), the 5th largest financial group in the world (as ranked by S&P Global, April 2018) with total assets of over $2.9 trillion (106.2 (JPY) as of March 30, 2018) and 150,000 colleagues in more than 50 countries. In the U.S., we're 13,000 strong, working together to positively impact every customer, organization, and community we serve. At Union Bank, we aim to be the premier and most-trusted West Coast bank, serving customers with high-touch, local delivery and global capabilities as we leverage our rich, 150-year history. This is all part of our inclusive, high-performing culture supported by competitive Total Rewards, including our cash balance pension plan. Join a team that's working to fulfill its vision to be the world's most trusted financial group. Job Summary: Responsible for the administration of a wide range of trust accounts. The range of trust accounts will vary, and will include some of the more complex accounts drawn from any one or more of the following categories: probate, guardianships, living and testamentary trusts, investment advisory and custody accounts, escrows and employee benefit trusts. This includes managing all accounts in accordance with applicable legal requirements and securing Bank and external professional services as appropriate to fulfill the special needs of trust clients. Major Major Responsibilities: * Responsible for managing all of the administrative and fiduciary functions of the Bank in each of the accounts assigned. The nature of these account responsibilities will vary according to the type and complexity of the account. The position is responsible for securing the following services on behalf of the account: * 1. Securities portfolio management. * 2. Real Estate portfolio management. * 3. General accounting services. * 4. Tax accounting and returns. * 5. Paying, receiving and safekeeping. * 6. General banking services. * 7. Special financial reports as required by law. * In addition, the coordination and provision of outside professional services may also be the position's responsibility. These include, but are not limited to: * 1. Legal counsel. * 2. Tax/financial planning and CPA services. * 3. Real property appraisal. * 4. Personal crisis/medical consultation. * 5. Retirement plan record keeping. * 6. Special asset appraisal, management and disposition (including: closely-held businesses, natural resource producing property, agricultural land, collectible personal property, limited partnerships and tax shelters). * Responsible for providing quality service to each account in the positions book of accounts through a thorough knowledge of the personality of each account. This includes maintaining on-going relationships with clients, beneficiaries, trustors and related professionals connected with those accounts. * Responsible for administering all accounts according to applicable laws, regulations and policies and in accordance with trust documents to carry out the intent of the trust. * Review, regularly, all of the financial transactions in each account, and to review, monitor and ratify all cash payments and fee charges. * Review all statements, reports, and accountings for each account in a timely manner and forward them to interested parties, as appropriate. * Maintains communication with trust beneficiaries, providing such personal services as are needed and appropriate. * Participates in the development of new business from outside sources and broadening the range of Bank services offered to each account and to foster new business through existing client relationships independently and in conjunction with other Bank officers. Qualifications: * Typically has demonstrated trust administration experience and the demonstrated ability to apply this specific knowledge in the administration of one or more types of trusts and estates. * Typically has a demonstrated knowledge of the principles of trusts and estates, related taxation and financial planning practices and other specialized services applicable to the successful administration of a variety of accounts. * Required to maintain current knowledge of trust laws, principles and regulations in general, and with regard to the specific nature of the accounts in the position's book of accounts. The above statements are intended to describe the general nature and level of the work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. We are proud to be an Equal Opportunity / Affirmative Action Employer and committed to leveraging the diverse backgrounds, perspectives, and experience of our workforce to create opportunities for our colleagues and our business. We do not discriminate in employment decisions on the basis of any protected category. A conviction is not an absolute bar to employment. Factors such as the age of the offense, evidence of rehabilitation, seriousness of violation, and job relatedness are considered in all employment decisions. Additionally, it's the bank's policy to only inquire into a candidate's criminal history after an offer has been made. Federal law prohibits banks from employing individuals who have been convicted of, or received a pretrial diversion for, certain offenses. Union Bank, N.A. Los Angeles CA

Trust Administrative Assistant

City National Corporation