Trio Upward Bound Summer Program Coordinator

Position Title: TRIO Upward Bound Summer Program Coordinator

Department: TRIO Upward Bound

Reports To: Director of TRIO Upward Bound

Classification: Exempt

FTE: May 28

• August 31

Essential Job Duties:

1.Leadership

• Provide and delegate clerical, word processing, and filing duties

• Maintain inventory of administrative/program equipment, supplies, and tokens

• Maintain and manage database (StudentAccess) for summer participants

• Maintain and manage stipends for summer participants

• Print up-to-date student rosters, attendance sheets, service logs and summaries, and other rosters as requested

• Provide office support and perform related duties, as assigned

• Set up summer mailings and coordinate delivery and pick-up of all mailing

• Create, update, and file student folders

2.Collaboration

• Assist program staff with compiling and entering data and other documentation

• Assist the Director with campus room reservations and bus orders

• Assist the Director with other documents/tasks, as requested

• Maintain relationships with faculty, staff, community, and government agencies

• Participate in the facilitation of UB summer staff training

• Assist with Advisors'/Directors' needs and requests

• Assist with revisions, updates, and collection of summer forms

• Participate in recreational, program, and cultural activities, when required

3.Supervision

• Provide supervision for undergraduate office assistants

• Ensure that student time cards are accurately completed

4.Support, respect, and commit to embracing diverse backgrounds, values, and points of view to build a strong and inclusive community

5.Complete and meet deadlines for required training and performance management cycle

6.Perform other duties as assigned

Work Schedule:

Term: Temporary, May 28th

• August 31st

Shift: During the academic summer program, the standard 40-hour work schedule is Monday

• Friday, 8:00 am

• 4:00 pm; extra hours may be required for this position

Required Qualifications:

Education: High School diploma; maintain a valid driver's license and meet St. Olaf College driver authorization criteria with a satisfactory driving record

Experience: 1+ years of administrative experience

Preferred Qualifications:

Education: Technical or college degree

Experience: 3+ years of administrative experience, preferably in a college/academic setting with a diverse student body; personal background/familiarity with students with similar backgrounds to those in TRIO (ex. low-income, first-generation in their families to obtain a college degree); previous supervision experience

Prerequisites:

Employment in this position is conditioned upon successful completion of a background check which may include: criminal background checks, reference checks, verification of work history, verification of any required academic credentials, licenses, and/or certifications, a motor vehicle check, verification of DOT certification, a credit check, employment eligibility verification, and/or a pre-employment physical. Whether a background check is deemed successfully completed will be at the sole discretion of St. Olaf College. Please note that St. Olaf College reserves the right to conduct periodic background checks at its sole discretion.

Disclaimer:

This job description is for general information purposes. It is not intended to list all duties and responsibilities of the position. This job description is subject to change at any time, with or without prior notice, by St. Olaf College.