Trio Student Support Services Administrative Assistant

Eastern New Mexico University Portales , NM 88130

Posted 2 months ago

Position Summary

Under the direct supervision of the TRIO SSS Director, the TRIO SSS Administrative Assistant provides administrative support for the TRIO Student Support Services Program.

Requirements:Duties and Responsibilities:
  • Serve as the TRIO SSS Administrative Assistant by performing administrative support duties for the TRIO Student Support Services Program throughout the academic year while exercising judgement and tact.

  • Provide assistance and quality customer service to TRIO SSS Participants and visitors including the ascertainment of facts, as well as provision of information.

  • Support the TRIO SSS Program through efficient completion of daily and project-based office duties, as assigned, as well as support the management and organization of the TRIO SSS filing system, records, and data entry.

  • Support the maintenance and proper storage of confidential FERPA-compliant program files on all TRIO SSS Participants, activities, and services provided.

  • Support the TRIO SSS Director and coordinate office tasks as assigned by the TRIO SSS Director; provide other support, as needed.

  • Ensure office efficiency; assist in maintaining budget records; maintain inventory of project supplies; schedule and organize appointments; process correspondence; type reports, minutes, and program related materials.

  • Review completed work in accordance with programmatic and university policy, procedures, prescribed format, and content.

  • Maintain good rapport with students and Eastern New Mexico personnel.

  • Participate in committees, councils, and professional development activities, as assigned.

  • Regular and predictable attendance required.

  • Perform other duties as assigned.

Minimum Job Requirements:

HS Diploma and at least 6 months of directly related experience. Experience in office procedures and competence in applicable computer applications, including Microsoft Office applications, is required. Strong communication and organizational skills are required. Sensitivity to the needs of economically disadvantaged students is required. Strong background in accounting is preferred. Experience with TRIO programs is preferred. Background similar to participants' is preferred.

Knowledge, Skills and Abilities:

  • Working knowledge of the practices, procedures, and activities necessary for office efficiency.

  • Ability to deal effectively with a variety of individuals and to communicate effectively both orally and in writing.

  • Skilled in the use of standard office equipment: Computer, Copier, Scanner, etc.

  • Excellent organizational and communication skills and ability to relate to students.

Working Conditions: Physical Demand and Working Conditions:

  • Work is sedentary in nature that at times requires exerting up to 25 pounds of force occasionally and/or

negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.

  • Position requires continuous to frequent handling of paper materials.

Essential Functions: As defined under the Americans with Disabilities Act, these include the following responsibilities, minimum job knowledge, skills, and abilities. This is not necessarily an all-inclusive listing.

Additional Information: Application Deadline Date: Open Until Filled

Condition of Employment: Must pass a pre-employment background check.

Electronic Application Instructions: Electronic applications should be submitted through the "Apply" link on the top of this page. Please attach the following required documents to your electronic application:

Required Documents:

Letter of interest

ENMU is an Equal Opportunity/Affirmative Action/Title IX Employer. Eastern New Mexico University is committed to creating a diverse environment and is proud to be an equal opportunity employer. The University does not discriminate on the basis of race, color, national origin, religion, sex, age, disability, veteran status, or any other protected status in its programs, activities, or employment. People seeking additional information about the University's non-discrimination policy should contact the Affirmative Action Officer at (575) 562-2218. Individuals with disabilities requesting an accommodation can call the office of human resources at (575) 562-2115. The University does not discriminate on the basis of sex in its educational programs, activities, employment and admission, and the University is required by Title IX and 34 C.F.R. Part 106 not to discriminate in such a manner. For more information regarding Title IX please click https://www.enmu.edu/about/public-documents/title-ix/coordinator . New Mexico is an open records state, therefore ENMU complies with the Inspection of Public Records Act, NMSA 1978, Chapter 14, Article 2, from the Office of the New Mexico Attorney General. Requests for records should be sent to Patrice.caldwell@enmu.edu. For any other inquires please contact Human Resources at (575) 562-2115 or e-mail ENMU.HRrecruiter@enmu.edu

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