Trio Educational Talent Search Administrative Assistant

Position Title: TRIO Educational Talent Search Administrative Assistant

Department: TRIO Educational Talent Search

Reports To: Director of TRIO Educational Talent Search

Classification: Non-Exempt

FTE: .60

Salary: $18.80 - $20.60

Essential Job Duties:

1.Office & Data Management

• Provide and delegate clerical, word processing, and filing duties

• Maintain inventory of administrative/program equipment; order and purchase office supplies

• Maintain database with completion of Annual Performance Report and ensuring that the program complies with the program's yearly objectives

• Assist the Director with monitoring monthly expenditures and managing the budget

2.Administrative Assistance

• Produce newsletters and mailings

• Maintain/update the department web page and online presence

• Assist the ETS team & Director with coordinating site visits and monitoring activities

• Coordinate with the Mentor Coordinator in planning yearly mentoring and mentoring field trips

• Coordinate tutor recruitment, training, placement, evaluation, and transportation

• Provide up-to-date student rosters, services logs and summaries, performance report data sheets, and other data as requested

3.Supervision

• Recruit, interview, hire, train, and supervise undergraduate office assistants & Tutors

• Ensure that student worker time cards are accurately completed promptly

• Maintain student schedules and project assignments

4.Support, respect, and commit to embracing diverse backgrounds, values, and points of view to build a strong and inclusive community

5.Complete and meet deadlines for required training and performance management cycle

6.Perform other duties as assigned

Work Schedule:

Term: Year-round; position is grant funded, continuation of position is contingent upon renewal of funding

Shift: 25 hours Monday

• Friday per week during September

• May, 20 hours Monday

• Thursday per week during June

• August, travel up to 2% of work schedule, which includes local (Twin Cities metro area) and national travel; overnight trips average 2-3 nights per year

Required Qualifications:

Education: High School diploma; maintain a valid driver's license and meet St Olaf College driver authorization criteria with satisfactory driving record

Experience: 1+ year of administrative experience

Preferred Qualifications:

Education: Technical or college degree

Experience: 3+ years of experience, preferably in a college/academic setting with a diverse student body; personal background/familiarity with students with similar backgrounds to those in TRIO (ex. low-income, first generation in their families to obtain a college degree); previous supervision experience

Prerequisites:

Employment in this position is conditioned upon successful completion of a background check, which may include criminal background checks, reference checks, verification of work history, verification of any required academic credentials, licenses, and/or certifications, a motor vehicle check, verification of a DOT certification, a credit check, employment eligibility verification, and/or a pre-employment physical. Whether a background check is deemed successfully completed will be at the sole discretion of St. Olaf College. Please note that St. Olaf College reserves the right, at its sole discretion, to conduct periodic background checks.

Disclaimer:

This job description is for general information purposes. It is not intended to list all duties and responsibilities of the position. This job description is subject to change at any time, with or without prior notice, by St. Olaf College.