Travel & Procurement Coordinator II

Student Success and Well-Being Activity and Service Fee Business Office:

The mission of the Activity & Service Fee Business Office is to provide financial and managerial oversight for Activity & Service Fee funding that supports meaningful and collaborative experiences for students which promotes the development of financial stewardship. The Activity & Service Fee Business Office provides excellent programs and outstanding services in the SGA Ticket Center.

The Opportunity:

UCF's Student Success and Well-Being Activity and Service Fee Business Office is now accepting applications for a Travel & Procurement Coordinator II. This role acts as a point of contact for procurement and travel related activities. This position reports to the Budget Analyst III of the Activity & Service Fee Business Office and will be a part of the SDES Finance Center team. This position assists in administering the ASF budget of $18+ million. This position may be moved at the management's discretion within the SDES division to a commensurate level position as determined by the Vice President of Student Development and Enrollment Services or by his/her designee.

This is an Auxiliary-funded position. Employment is subject to availability of funding and may cease at the time funding for this employment is depleted.

Responsibilities:

Procurement:

• Review, approve, and process expense requests for good and services.

• Ensure departments, student agencies, and registered student organizations (RSO) comply with established rules, regulations, and policies of the State, UCF, and Student Government.

• Make procurement card purchases for departments, agencies, students, and RSO.

• Prepare purchase requisitions and/or use of a purchasing card, purchase orders, expense authorizations, invoice receipts, and invoice payments.

Travel:

• Receive, respond to travel requests; make expense card purchases for departments, agencies, students, and RSO; make travel reservations, payments, and ensure comply of university policies.

• Collect receipts.

• Create Spend Authorizations and Expense Reports for students upon request.

Minimum Qualifications:

High School Diploma or equivalent and (2+) years of relevant experience or combination of relevant comparable education and experience, or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219. Click here for more information

Preferred Qualifications:

• Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, financial, procurement, and travel rules, regulations, processes; ability to explain facts, processes, procedures.

• Knowledge of administrative/office procedures, technology systems, and workplace terminology, work independently and be part of a team environment while developing highly effective; conduct oneself in an ethical manner.

• Excellent organizational skills, attention to detail, and ability to keep confidentiality.

• Ability to use logic and reasoning to identify the alternative solutions, conclusions, or approaches to problems.

• Ability to use computers and computer systems (including hardware and software) to support, configure, run reports, enter data, or process information.

Special Instructions to the Applicants:

This is an Auxiliary-funded position. Employment is subject to availability of funding and may cease at the time funding for this employment is depleted.

Are you ready to unleash YOUR potential?

As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you'll play an integral role at one of the most impactful universities in the country. You'll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 13 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you'll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills, and you'll have countless rewarding experiences that go well beyond a paycheck.

Working at UCF has its perks!  UCF offers:

• Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program

• Paid time off, including annual and sick time off and paid holidays

• Retirement savings options

• Employee discounts, including tickets to many Orlando attractions

• Education assistance

• Flexible work environment

• And more…For more benefits information, view the UCF Employee Benefits Guide click here.

Unless explicitly stated on the job posting, it is UCF's expectation that an employee of UCF will reside in Florida as of the date the employment begins.

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Department

Student Success and Well-Being (SSWB)

• Finance Business Center

Work Schedule

Monday

• Friday, 8:00 a.m.

• 5:00 p.m.

Type of Appointment

Regular

Expected Salary

$42,367.00 to Negotiable

Job Posting End Date

07-12-2024-12-00-AM

Equal Employment Opportunity Statement:

The University of Central Florida is an Equal Opportunity/Affirmative Action Employer including Disabled/Vets. Click on UCF's Equal Opportunity Statement to view the President's Statement.

The UCF affirmative action plans for qualified individuals with disabilities and protected Veterans are available for inspection in the Office of Institutional Equity, Monday through Friday, from 9:00 a.m. to 5:00 p.m., upon request.

As a Florida public university, UCF makes all application materials and selection procedures available to the public upon request.

The University of Central Florida is proud to be a smoke-free campus and an E-Verify employer.