Travel & Procurement Coordinator II

The Opportunity:

The Travel and Procurement Coordinator II position is responsible for processing travel and procurement tasks associated with the Business Center.

UCF College of Sciences is seeking to fill multiple roles. Candidates for this job posting will be considered for additional vacancies in this department.

Responsibilities:

• Initiate requisitions and support colleges/divisions with purchases.

• Add and/or validate Worktags to verify appropriateness for acquisition.

• Make procurement card purchases for college/division needs.

• Review requests for procurement policy adherence prior to entry into Workday and proposes.

• alternative solutions in instances where the request is out of compliance.

• Initiate adds/updates to the vendor master file, obtain supplier provided documentation.

• Manage requisitions, purchase orders, invoice receipts, and invoice payments.

• Initiate change orders to purchase orders.

• Initiate RMAs with suppliers and coordinate returns, as required.

• Verify, review, and reconcile expense and procurement card transactions to ensure compliance with university policy and regulations.

• Serve as a general resource and point of contact for travel-related issues.

• Assist employees with travel-related issues or concerns.

• Receive and respond to incoming travel requests.

• Initiates spend authorization for travel upon request.

• Book travel and hotel accommodations upon request.

• Ensure travel reservations comply with university policies.

• Prepare and reconcile travel and field advances.

• Collect receipts and travel related expense documents to prepare travel expense reports for employees upon request.

• Review expense reports for policy adherence.

• Collect receipts for and reconcile non-travel expense card transactions.

• Collect receipts and prepare reimbursements other than travel.

• Ensure that reimbursement complies with university policies.

• Ensure all required permissions and documentation are included in all travel and procurement transactions.

• Acts as a liaison between college/division staff, general counsel, and the vendor on the development of contractual agreements.

Minimum Qualifications:

High School Diploma or equivalent and (2+) years of relevant experience or combination of relevant comparable education and experience, or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219. Click here for more information

Preferred Qualifications:

Preferred experience:

• Bachelor's degree and 2+ years of relevant experience.

• Working knowledge of financial, procurement, and travel rules, regulations, processes, and procedures and ability to explain facts, processes, and procedures to others.

• Ability to use computers and computer systems (including hardware and software) to support, configure, run reports, enter data, or process information.

The most successful candidates may possess the following qualities:

• Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.

• Knowledge of administrative and office procedures and technology systems and workplace terminology.

• Ability to work independently and be part of a team environment while developing highly effective and valued professional relationships with peers, colleagues, and cross-functional teams and to conduct oneself in an ethical manner.

• Desire to genuinely help people and provide solutions.

• Excellent organizational skills, attention to detail, and ability to keep confidentiality.

• Ability to use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.

Additional Application Materials Required:

In addition to your application, please provide a resume.

Special Instructions to the Applicants:

UCF is seeking to fill multiple roles. Candidates for this job posting will be considered for additional vacancies in this department.

Are you ready to unleash YOUR potential?

As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you'll play an integral role at one of the most impactful universities in the country. You'll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 13 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you'll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills and you'll have countless rewarding experiences that go well beyond a paycheck.

Working at UCF has its perks! UCF offers:

• Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program

• Paid time off, including annual and sick time off and paid holidays

• Retirement savings options

• Employee discounts, including tickets to many Orlando attractions

• Education assistance

• Flexible work environment

• And more…For more benefits information, view the UCF Employee Benefits Guide click here.

Unless explicitly stated on the job posting, it is UCF's expectation that an employee of UCF will reside in Florida as of the date the employment begins.

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Department

College Of Sciences Finance Business Center

Work Schedule

Monday - Friday, 8:00AM - 5:00PM

Type of Appointment

Regular

Expected Salary

$20.29 to Negotiable

Job Posting End Date

07-12-2024-12-00-AM

Equal Employment Opportunity Statement:

The University of Central Florida is an Equal Opportunity/Affirmative Action Employer including Disabled/Vets. Click on UCF's Equal Opportunity Statement to view the President's Statement.

The UCF affirmative action plans for qualified individuals with disabilities and protected Veterans are available for inspection in the Office of Institutional Equity, Monday through Friday, from 9:00 a.m. to 5:00 p.m., upon request.

As a Florida public university, UCF makes all application materials and selection procedures available to the public upon request.

The University of Central Florida is proud to be a smoke-free campus and an E-Verify employer.