Travel, Expense & Purchasing Card Administrator (219908-021)

Kansas City Southern Railway Kansas City , MO 64126

Posted 7 months ago

Job Summary:

The Travel, Expense and Purchasing Card Administrator reports to the Manager Procurement and is responsible for management of all activities related to the Company's corporate card program (Travel, P-Card, and E-Payables), expense reporting via Concur, the Company's travel program, and reporting. Responsibilities include travel expense optimization, customer service for travel and expense related questions, communication of corporate travel policies and processes, expense analytics, travel and expense training, and expense audit and compliance. A key responsibility for this position is to deliver high customer satisfaction while maximizing travel and expense policy compliance. The position will serve as the key point of contact for travel and expense for Kansas City Southern.

Job Duties:

  • Manages day-to-day administrative operations of corporate credit card program including issuance, cancelation, and replacement of cards, review and maintenance of card limits, resolving customer service and technology issues, and vendor administration of the E-Payables program.

  • Reviews, maintains, communicates, and improves upon corporate travel and expense program.

  • Provides administrative support to the implemented Concur tool and overall travel and expense program.

  • Provides employee training as requested and provides communications for travel and credit card programs.

  • Communicates with cardholders, and other departments as necessary, on issues related to expense reports and their accounts, including aging unreconciled and unsubmitted reports and transactions, fraudulent transactions and policy violations, etc.

  • Prepares monthly reports (Purchasing Dashboard, Travel Performance, Credit Card and Purchase Order Spend Analysis and other ad hoc reports) as requested for management awareness and action. Works with Concur reporting team to build and maintain reports for budget owners.

  • Negotiates all travel related contracts to optimize travel policy and program compliance, spend visibility, employee satisfaction and cost savings.

  • Identifies and implements opportunities to lower the cost and increase the quality of corporate services.

  • Conducts analysis, collaborates with internal customers and provides recommendations for alternative vendors and sourcing options.

  • Participates in general procurement initiatives as needed, to identify, research and evaluate suppliers that meet the organization's standards of price, quality, timing and reliability of service and supply requirements for the company.

  • Exemplifies KCS Vision, Values, and Culture in each and every interaction with team, clients, and stakeholders.

Basic Qualifications:

  • Bachelor's degree, preferably in Business, Accounting, Logistics or related field

  • Three (3) years professional experience, preferably supporting or working with travel management companies, corporate credit card program and the Concur Travel and Expense Management tool or equivalent system

  • Or equivalent combination of education and experience

Certification Requirements:

  • Certified Professional Supply Management or Purchasing Manager Certification preferred. If applicant does not have CPSM, certification must be completed within a specified time frame to be determined following hire date.

Preferred Requirements:

  • Strong understanding of Finance and Accounting business processes as well as timing of analyses and reporting requirements

  • Strong communication skills - both written and verbal

  • Experience with Concur Travel and Expense

  • Experience with corporate card administration

  • Experience with SAP

  • Experience with spend analytics tools, such as Power BI or Business Objects

  • Experience with sourcing activities

  • CPCP (Certified Purchasing Card Professional)

Essential Functions:

  • Proficient with Excel and use of pivot table and vlookup functions

The duties listed are representative of the job; however, it in no way states or implies that these are the only duties a person may be required to perform. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or is an essential function of the position.

We are proud to be an EEO/AA employer/Veteran/Disabled. We maintain a drug-free workplace and perform pre-employment substance abuse testing.


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Travel, Expense & Purchasing Card Administrator (219908-021)

Kansas City Southern Railway