Travel And Events Coordinator

IXL Learning, a leading EdTech company with products used by 15 million students worldwide, is seeking a Travel and Events Coordinator to join our fun and friendly marketing team. In this role, you will be responsible for supporting the IXL events strategy, with your main focus on providing support to IXL's Professional Learning Group to ensure smooth and successful IXL Live events. #LI-MB1

The ideal candidate is organized, detail-oriented, proactive, and passionate about IXL's mission to impact education.

WHAT YOU'LL BE DOING

• Source hotel venues for up to 80 IXL Live events per spring and fall season. Negotiate pricing and finalize contracts with vendors #LI-HYBRID

• Coordinate all aspects of event planning and execution - catering, AV, room setup, and payment

• Book hotel rooms for IXL Live presenters, assist with booking flights for event-related travel as needed

• Pack and ship event swag and supplies to and from events, track shipping, maintain inventory of materials; print event materials

• Communicate event details and logistics to internal teams and host kickoff meetings at the start of each season; ensure presenters have everything they need for a successful event

• Assist with packing and shipping conference display materials to and from trade shows

WHAT WE'RE LOOKING FOR

• BA/BS

• 2 - 4 years experience in event planning, marketing, and/or administrative work

• Energetic and positive person who is highly organized, detail-oriented, and works well with deadlines

• Excellent verbal and written communicator who can collaborate effectively with a wide range of people

• Self-starter with the ability to plan and build timelines, prioritize tasks, and act resourcefully to resolve problems

• Experience with Eventbrite is a plus

• Quick learner who demonstrates initiative and can work well both within a team and independently

• An interest in education and education technology

• Ability to lift up to 50 pounds. Parts of this role are physically demanding, with substantial time spent packing and shipping materials.

Our pay ranges are determined by role, level, and location. The base hourly rate for this full-time position is $28.00 to $30.00 per hour + benefits. The range displayed on each job posting reflects the minimum and maximum target for new hire pay ranges for the position. Individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. Your recruiter can share more about the specific pay range for your preferred location during the hiring process.